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1958-08-20 A regular meeting of the Board of County Supervisors of Albemarle County, Virginia, was held at the Office Building of said County on the 20th day of August, 1958. Present: Messrs. John W. Williams, Edgar N. Garnett, H. Ashby Harris, ~dward L. Smith, M. Y. Sutherland, Jr. ~ and Robert Thraves. Absent: None. Officers present: County Executive and Commonwealth's Attorney. The meeting opened with the Lord's Prayer led by Mr. M. M. Pence. Minutes of the meetings of July 16 and July 13, 1958, were read and approved. The follow, ring report was received with regard to request for acceptance of a portion of Wilder Drive into the Secondary System: "With regard to the matter for acceptance into the Secondary System of a portion of Wilder Drive, we the undersigned. Board of Viewers beg to report as follows: (1) That the length to be included into the Secondary System was found to be approximately 235 feet, extending from the present end of Wilder Drive and to connect with a road being constructed by Albemarle Homes, Inc., thereby -~ making a thoroughfare from Cottonwood Road to Park Street. (2) That the present dmain under the road be removed and relocated, using a minimum of 12" concrete or corregated metal pipe. That this drain be directed in such manner as to discharge the water into the natural drainage area. We believe the request for the acceptance of this road to be a reasonable request and one meeting the requirements of public convenience and necessity. Therefore, we recommend its acceptance into the Secondary System, contingent upon the above conditions and upon recommendation of the State Resident Engineer that the drainage project has been completed to specifications." Respectfully submitted, (Signed) Steven O. McOauley Guy A. Via J. F. Page On motion of Mr. Sutherland, seconded by Mr. Harris, it was ordered that this report be re-presented to the Beard when the conditions set forth have been complied with. Communication was received from Dr. Alfred F. Demilia with further reference to requested im- provements to Route 667. Mr. Runkle again advised that there ar~ no funds for this request and the County Executive was directed to so advise Dr. DeMilia. Request was received from the Town Council of ScottsviIle requesting acceptance into the Secondary System that portion of Page Street, from the intersection w+~th West Main Street, extending south approximately 250 feet, to the proposed entrance to the property occupied by the Sco%tsville High On motion of Mr. Harris, seconded by Mr. Thraves, the following resolution was unanimously School. adopted: BE IT RESOLVED by the Board of County Supervisors of Albemarle County, Virginia, that the State Department of Highways be and is hereby recommended to accept into the State Secondary System that portion of Page Street in the Town of Scottsville from the intersection with West Main Street extending south ap- proximately 250 feet to the proposed entrance to the property occupied by the Scottsville High School, said street having a width of 33 feet. Communication was received from the Department of Highway~ regarding additions and abandonments. brought about by certain relocations on the Garth Road, Route 601. On motion of Mr. Smith, seconded by Mr. Sutherland, the following resolution was unanimously adopted: WHEREAS, a section of ro~d in the secondary system on Route 601, located west of Charlottesville, Albema.rle County, Virginia has been altered and a new road, which serves the same citmzens as the old road, has been constructed in lieu thereof and approved by the State Highway Commission by letter dated August 14, 1958, to the Board of County Supervisors of Albemarle County, and WHEREAS, Section 33-76.12 of the Code of Virginia provides for the aban- donment of such alterations of the secondary read system, NOW, THEREFORE, BE IT RESOLVED by the Board of SUpervisors of Albemarle County that said old road be and the same is hereby vacated and abandoned as follows: That section of old Route 601 beginning at the intersee%ion of Route 654 and endin~ 0.10 mile west of the ~.~+,~,-,~o.+.~,~ ~* w~,~+~ ~, - ~'-~ ............. AND BE-IT ~FURTHER RESOLVED, by the Board of County Supervisors of Albemarle County that the State Highway~Department be and it is hereby requeSted to concur in adding to the Albemarle County secondary system of .roads the following section: That section of Route 601 beginning at the 0.01 mile south of the intersec- tion of Route 654 and ending at 0.25 mile west of the intersection of Route 654, a distance of 0.26~ mile (Section 5,6,?). The above is in accordance with· the drawing dated 7-21-58 of changes in Secondary System due to relocation and construction of Routes 654 and 601, Project 1302'!!-~12, handedr ~this~ Board, as of this date, by~ H, W~ Runk!e, Resident Engineer ~ of the Virginia Department of Highways, and the Clerk of the Circuit Court of Albe- mar!e County is requested to record a copy-of this~ resolution and the drawing' herein- above referred to. Communications were received from the Department of HighWays advising that the following additions to the Secondary System of Albemarle County had bean approved by that department: (1) Arlington' Heights ~ubdivision - Lester Drive - From Kenwood Lane for '550' in a northwest direction to Galloway Drive. Length 0.10 mile. (2) Arlington Heights Subdivision - Kenwood Lane - From end of present Route 771 for 150' in a northwast dire¢~ to Eester Drive. Length 0.03 mile. (3) Forest Hill Avenue - From intersection Route 825 for 850' in a westerly direction to the W.C.L..Charlottesville. Length O.16 mile. Petition was receiwd from residents of-Crozet, Virginia, requesting acceptance into the State Secondary System of. Myrtle Street from State Route .691 to a dead end, a distance of 0.2 mile and also 600 feet at the end of Route 691.~ On motion ef Mr. Garnett, seconded by Mr. Smith,~ the County ExecutiTM was requested to contact ~r~ R~kle regarding this reguest and it Was also ordered that the petition be referred to viewers. Mr. James H. Michael, Jr., appeared and presented and extensive report of the committee ap- pointed regarding problems between the sportsmen and landowners during hunting season,copy of which was ordered filed. Mr. William~'~H. Brown also appeared in this regard. After considerable discussion of the report presented, the Chairman appointed the following committee to study this matter and requested that said committee make report at the regular September meeting of this Board.~ Messrs. Harris, Thraves and Sutherland. Mr. O. R. Randolph presented plat of Lots A, B, and C and a portion'of 51 and 165 of Locust ~rove Extension Subdivision which had been approved by the County ahd City Planning CommisSions. On motion of Mr. Garnett, seconded by Mr~ Thraves, Said plat was ~pproved and the Chairman was authorized to execute same on behalf of the Board. Mr. Aubrey H~ffman appeared and requested acceptance into the Secondary System of a portion of Azalea Drive in Azalea Gardens Subdivision. Mr. Huffman was advised that this Board co~d not recommend acceptance of this street into the Secondary System due to the fa~t that fifty per cent of the homes thereon had not been completed~ After considerable discussion and on request of ~r. Huffman, the follow- ing resolution was offered by Mr. Smith, seconded by Mr. Garnett, and unanimously adopted: BE IT RESOLVED by the Board of County Supervisors Of Albemarle County, Virginia, that if an~ when the following street has been brought up t~ standards the of the Virginia Department of Highways, and ~has received approval of/~sident ~ighway Engineer, said street will be recommended for acceptance into the State Secondary Road System: That portion of Azalea Drive in Azalea Ga~ms Subdivision be- ginning at the Corporate Limits of the City of Charlottesville and extending in a~iSeuther!y direction to Cul de sac, a distance of approximately 455 feet. The County Executive m~vised that the boiler in the County Office Building is beyond repair and must be replaced before cold weather. A price of $2,556.29, not including labor, was submitted for the cost of a new boiler with necessary connections, fittings, etc. Mr. Marion Keller advised that the necessary labor would be approximately $300.00. The matter of converting from coal to gas was discussed at length and a gas and oil burner was also considered. After discussion 0£ this matter, it was ordered that more information be assembled regarding the different types under consideration~ and that a special meeting be called after assemblage of the required data. lish and operate a water system at Colthurst Farms~::~Subdivision. He also presented certain other infor- mation as requested by the County Executive. After discussion of the application at hand, and on motion of Mr. Garnett, seconded by Mr. Harris, the Sydnor Pump and 'Well Company was given preliminary approval to its request, Subject to final approval of the State Health Department° Mr. Mercer Garnett appeared and advised that the application of the Soil' Conservation Service for flood control dams on Beaver Creek and Buck Mountian Creek had been approved and further that if this Board desires to impound water at Beaver Cre~k, formal request must be made. He stated that in the event the County wished to utilize the services that would be provided by the dam to be constructed at Beaver creek, the first of the two projects, it was now time for the Board to officially request the Soil Conservation Service to incorporate the d~sires of the County in the survey to be made. Considerable discussion was given to this matter and the County Executive advised that he deemed it pertinent to ascer. rain the flow of water in Beaver Creek in order to determine the amount of water that could be economically stored. He f~rther stated that he thought a minimum'of 300 million to 500 million gallons should be ~onsidered. On motion of Mr. Harris, seconded by Mr. Sutherland, the following resolution was u~animously adopted: BE IT RESOLVED by the Board of County Supervisors of Albemarle County, Virginia, +~bat the Soil Conservation Service be and is hereby requested to comfier with the County Executive to determine the size the dam on Beaver Cree~ should be constructed over and above the amount necessary for flood control in order to store three hundred to five hundred million gallons of water. The County Executive reported on behalf of the committee on preservation of Clerk's ~ecords. ~he report was received without comment. A price was received on alterations to the old County Garage which has been considered for some time as possible additional office spt~e. After considerable discussion of this matter, it was ordered that the matter be held in abeyance. The Director of Finance submitted statements of expenses of the Department of Finance, the Sheriff's Office and the Office of the Commonwealth's Attorney for the month of July, 1958o On motion o~ Mr. Smith, seconded by Mr. Sutherland, these Statements were examined, ver£fied and approved. Statement of Expenses incurred in the maintenance of the County Jail for the month of July, 1958, was submitted along with Summary Statement of Prisoner Days. On motion of Mr. Harris, seconded by Mr. Thraves, these Statements were e~m~tned, verified and approved. ~t~:tef~:.the?~ail Physician in the amount of $3.00 for the month of Jun~, 1958., was presented and on motion of Mr. Thraves, seconded by Mr. Harris, was approved f~r ~ayment. Reports of the Department of Public Welfare for the month of July, 1958, were presented in accordance with Sections ~3-67.1 and 63-67.2 of the C~e of Virginia. Claim of the University of Virginia Hospital in the amount of $1,707.20, of' which~ one-half is reimbarsable by the State, .was presented .and on motion of Mr. Smith, seconded by Mr, Garnett, ~was ap- proved for payment. Contract for the hospitalization of indigent patients from Albemarle County was received from the Winchester Memorial Hospital setting the rate per patient day at $17.00. The County Executive ex- plained that this was necessary due to the fact thst~Ja baby placed for adoption in that eaea had to be admitted to said hospital. On motion of Mr. Harris, seconded by Mr. Sutherland, the Chairman was autho- rized to sign this contract on behalf of the Board. Report of the County Executive for the month of July, 1958, was presented, approved and ordered filed. On motion of Mr. Smith, seconded by Mr. Garnett, rules with regard to second, readings were suspSnded and the following resolution unanimously adopted: BE IT RESOLVED by the Board of County Supervisors of Albemarle County, Virginia, that $94,62?.40 be and the same is hereby appropriated for oneratin~ The County Executive reported that this County's share of alterations and additions to the Dis- trict Home would be approximately $15,000.00. An offer of $206.91 was received from Mr. P. T. Menefee for fi~ acres of county owned land located at Shadwell, Virginia, and designated as parcel 26 on page ?~ of the county's land identification map. On motion of Mrl Smith, seconded by Mr. Sutherland, Mr. Menefee's offer was accepted subject to approval of the Court. Claim against the Dog Tax Fund was received from W. F. Kirby for two ewes ~killed by. dogs. On motion of Mr. Sutherland, seconded by Mr. Harris, Mr. Kirby was allowed $14.00 for each of these ewes. Claim against the Dog Tax F~nd w~s received from Mr. James Toohey for two chickens killed by dogs. On motion of Mr. Harris, seconded by Mr. Smith, Mr. Toohey was allowed $0,50 for each of these chickens. Claim against the Dog Tax Fund was received from Mrs. Serena Hall for three lambs killed by On motion of Mr. Garnet%, seconded by Mr. Harris, Mrs. Hall was allowed a~total of $50.00 for thes. dogs. lambs. With regard to the employment of additional help to followlup on parking tickets, the County Executive advised that Jud~Head had been authorized by the Committee of Judges to employ a full time assistant clerk and wished the Board to defer any action for about two months in an effort to determine if the present work, when cau2ht up, would leave any time for the work to be done bY the two girls. It was directed that this matter be placed on the October docket. The Connty Executive presented Corporation Commission assessments of public utilities for the year 1958. Request was received for two additional street lights at Crozet, one at the east end of St. George Avenue and one on Wayland Drive in Wayland Park Subdivision. On motion of Mr. Sutherland, seconded by Mr. Harris, it was ordered that the Virginia Electric and Power Company. be requested to make a survey of the additional street lights requested. The applicatioh of the G!enaire Water Corporation to establish and operate a water system to serve the G~enaire Subdivision was again brought before the Board. and on motion of Mr. Harris, seconded by Mr. Smith, prelim/nary approval was given to the outlay as submitted, mud ~r. Allen was authorized to p~oceed. Communication was received from the County Planning Commission recommending that the definition of a Subdivision be changed to read as follows: "Subdivision - The division of a lot, tract or parcel of land into two or more lots, plats, sites or other division of land for the purpose, whether immediate or future, of sale and of building development. Division of land into lots of three acres or more not involving the establishment of a new street or access easement shall be exempt from these re~lations." On motion of ~r. Thraves, seconded by Mr~ Sutherland, the recommendation of the Planning Commission was accepted and it was ordered that the Board's intent to amend its ordinance to include the above change be advertised in the Daily Progress in accordance with law, and 10:00 A.M. on Septehber 17, 1958, was set as the time and date for public hearing on said amendment. Mr. Charles Via and Mr.. Bill Roudabush presented revised plat of Buckin ~gh~m Subdivision along East Buckingham Drive as approved by the County and City Planning Commissions. On motion of Mr. Garnett, seconded by Mr. Smith, the Chairman was authorized to execute this plat on behalf of the Board. Claims against the coUnty amounting to $129,662.28 were presented, examined, and allowed, and certified to the Director of Finance for payment and charged against the following funds: General Fund School Fund Dog Tax Fund Crozet Fire District Fund Crozet Sanitary District Fund Joint Health Fund Charlottesville Elem. Sch. Project Fund Woolen Mills Sanitary District Fund Commonwealth of Virginia Current Credit Account To~al $ 35,924.40 79,948.85 318.90 214.73 665.19 5,646.69 82O .79 3.OO $129,662.28 On motion, the meeting adjourned. September 8, 1958 Pursuant to the following waiver, members of the Board of County Supervisors of Albemarle County, Virginia, met in special session on this da~e in the County Office Building, Charlsttesville, Virginia, at 7:30 P.M., with the-following present: Messrs. John W. Williams, Edgar N. Garnett, H. Ashby Harris, Edward L. Smith; M. Y. Sutherland, Jr,, and Robert Thraves. Absent: ~one. We, the undersigned, members~of the Board of County Supervisors of Albemarle County, Virginia, hereby waive notice and special service thereof, of a meeting to be held at 7:30 P.M. on the eighth day of September, 1958, in the County Office Building, Charlottesville, Virginia, for the purpose of considering the replacement of the boiler in the County Office Building and we do hereby 'consentto the transaction of any and all business and the taking of such action at said meeting upon the matter E%~ard- L. Smith ' M.~. Sutherland, ~r. - - Robert Thraves ' -- hereinabove mentioned as may be lawful, Officers present: County Executive. The County ExecutiVe advised that it would be necessary to purchase a new boiler in order to heat the County Office Building and the Court House the coming winter. He stated that on inspection by- Mr. Marion Keller and Mr. Wilson Michie, it was found that the present boiler which was installed t~enty- three years ago, was depleted to the point where repairs were unwise. He stated in his opinion if gas were available, it would be advantageous to install a gas burning boiler instead of a ~l boiler as had been used in the past. Mr. Michie and Mr. Michie were present at the meeting and gave their views of the matter. Mr. Michie stated in his opinion a gas b~ler would furnish more satisfactory heat. After con- siderable discussion, the Board was of the opinion that a ~as boiler should be installed if such utility were available. It was explained that the cost of a service line from the street to the building would have to be borne by the county. On motion, duly made and seconded, the County Executive was authorized to proceed with the installation of a gas boiler if the utility were available. Otherwise, to purchase a coal boiler as recommended by Mr. Michie. On motion, the meeting adjourned.