1959-11-18 A regular meeting of the Board of County Supervisors of Albemarle County, Virginia, was held
at the office Building of said County on the 18th day of November, 1959.
Present: Messrs. John W. Williams, Edgar N. Garnett, H. Ashby Harris, Edward L. Smith, M. Y.
Sutherland., Jr. and Robert Thraves.
Absent: None.
Officers present: County ExecutiVe and Commonwealth's Attorney.
The meeting opened With the Lord's Prayer led by Mr, M. M. Pence.
Minutes of the meetings of October 21, October 23 and. November 2, 1959, were read and ap-
proved.
Mr. Robert Musselman, CPA, appeared and advised that the audit of the County's a~counts for
the year ended June 30, 1959, had been completed and referred to the State Auditor for review. He ad-
vised that copies of same would be mailed to members of the Board within the next few days.
Petition signed by numerous landowners and others waS'received~-requesting widening and paving
of Route 742 which runs by the County Dump and I. ake Reynovia property from Avon Street to Route 20. Mr.
H. W. Runkle, Resident Highway Engineer, advised that this road has a large traffic count and is definit~
ly in need of ~improvement. He suggested that said road be considered as the next Federal Aid Project.
Mrs. Whitt, who presented the petition, was advised that nothing could be done on this road in the im-
mediate future but that same world be considered in the Federal Aid program.~
ReqUest was received from Mr. S. W. Heishhman for the acceptance of certain streets LnForest
Hills Subdivision into the Secondary System. Mr. H. W. Runkle advised that said streets had been con-
structed in accordance with standards of the Highway Department. On motiOn of Mr. Smith, seconded by
Mr. Thraves, the following resolution was unanimously adopted:
WHEREAS, the following sections of streets in Forest HillsI Subdivision,
Albemarle County, Virginia, have been completed in accordance with standards and
specifications of the Virginia Department of Highways,
NOW, THEREFORE, BE IT RESOLVED by the Board of County Supervisors of
Albemarle County, Virginia, that the Virginia Department of Highways be and is
hereby requested ~o aceeptinto the Secondary System of .Highways, LaurelCircle
fr°m its intersection with Rock Creek Road to dead end at cul-de-sac and Rock
Creek Road from the Corporate Limits of the City of Charlottesville to its inter-
section with Daurel Circ~e,~ a total distance of approximately 700 feet.
BE IT FURTHER RESOLVED that the Virginia Department of Highways be and
is hereby guaranteed a 50 foot unobstructed right of way along this requested ad-
dition, the same having been dedicated along with drainage easements and recorded
in Deed Book 331, page 503, in ~he office of the Clerk of the Circuit Court.
o Request was received from Mr. Haywood Nelms, Jr. for the acceptance of a section of Elizabeth
Avenue in Woodhayven Subdivision into the Secondary System. Mr. H. ~. Runkle advised that said street
had been completed in accordance with State standards with the exception of ditches. On motion of Mr.
Sutherland, seconded by Mr. Garnett, the following resolution was unanimously adopted subject to advice
from Mr. Runkle that ditches have been corrected:
WHEREAS, the following section of street in Woodhayven Subdivision,
Albemarle County, Virginia, has~ been completed in accordance with standards and
specifications of the Virginia Department of Highways,
NON, THEREFORE, BE IT RESOLVED by the Board of County Supervisors of
Albemarle County, Virginia, that the Virginia Department of Highways be and is
hereby requested to accept into the Secondary System of Highways Elizabeth Avenue
from its intersection with Holmes Avenue to dead end, a distance of approximately
360 feet.
~E TT ~TMk~ RESOLVF~ that the Virginia Department of Highways be and
addition, the same having .been dedicated along with drainage easements and. recorded
in Deed Book 337, page 210,~ in the office of the Clerk of the Circuit Court.
Request was received for the inclusion into the Secondary ~System o.f a .section of-Glen Avenue
in Azalea Gardens Subdiv~mSiOn . Mr. Runkle advised that said street had been completed in accordance
with standards of the Highway Department. On motion of Mr. Harris, seconded by_Mr,? Smith, the follow-
lng resolution was unanimously adopted:
~HEREAS, the roi. lowing section,of street in .Azalea Gardens Subdivision has
been completed in accordance with standards and specifications of the Virginia Depart-
ment of Highways,
NOW, THEREFORE, ,BE IT ~RESOLVED by the Board of County Supervisors of Albe-
marle~ County., Virginia, .that the .Virginia Department. of Highways .be and is hereby re-
que. sted to accept into 'the Secondary System. of Highways ~malea Dri~e:~from~end:~.ef .......
preseni maintenance to.~.Gte~ ,Av. entie~, -;,, a distance of approximately 23-5 fee~.
BE IT FURTHER RESOLVED that the Virginia Department of Highways-be and is
her~eby guaranteed a 50 foot unobstructed right of way ,along this requested addition,
the same having been dedicated along with drainage easement and recorded in Deed 'Book
3~2, page 458, in the office of the Clerk of the Circuit Court.
Petition was received requesting inclusion into the Secondary System of road located on the
South side of the C&4~ Railway in the Woolen Mills area.. On motion of l~r. Sutherland, seconded by Mr.
Harris, it was ordered that this request be referred to Viewers at the regular viewers meeting.
Numerous letters were received requesting acceptance into the Secondary System of the first
2,100 feet of Carrsbrook Road in Carrsbrook Subdivision. Due to the fact that this subdivision does not
come under the County's subdivision policy, the same would have to be referred to viewers. The Board
took its previous position as to this request in that such request would be considered by Viewers at its
regul'ar meeting and the County Executive was requested to so advise the petitioners. '
Communications were received from the Virginia Department of Highways advising that the follow-
ing additions hhd been accepte~ into the Secondary System:
(1) Oak L~a~ Lane .- From Rose Hill Drive to NCL of Charlottesville - 0~02 mile~
(2) Extension of Rose Hill Drive from NCL of Charlottesville to dead end - 0.07 mile.
-(3~. Extensio.n of Rt. 1204, 200' south, thence in an easterly direction to dea~ ~n~ -
0.42 mile.
Communication was received from the Virginia Department of Highways enclosing resolution
adopted by the Highway Commission and effective on and after November 15, 1959, regarding acceptance of
streets in subdivisions. The County Executive was directed to notii~y subdividers of these regulations.
Mr. H. W. Runk~e, Resident Engineer, presented final Secondary System Budget for the year end-
On motion of Er. Thra~es, seconded by ~4~. Garnett, the following re'solution was unani
ing June 30, 1960.
mously adopted:
BE IT RESOLVED by the Board of County Supervisors of Albemarle County,
VirgLnia, that the final Secondary System budget for ~he fisEal year ending June
30, 1960, as presented by Mr. H. W. Runkle, Resident Highway Engineer, be and the
same is hereby approved as follows:
Ordinary ~iaintenance $300 000 00
Maintenance Replacements ........... 5-3,721..-6~
Construction ................ 27,344.16
Allotted to Numbered Projects ....... 21,202.54
Total ....... $402,268.32
Federal Aid ................ 135,132.00
Grand Total .... $537,-400.32
The following plats, prepared by William S. Roudabush, which had been approved by the City
and County Planning Commissions were presented, and on motion of Mr. Sutherland, seconded by Mr. Harris,
were approved and the Chairman and Clerk were authorized to sign same on behalf of this Board:
(1) Redivision of Lot 5. on Keith Valley Road, property of Louise J. O'Connell.
(2) "Longview" Subdivision - O. Charles Casto, developer.
(3) Redivision of Lot 166 and portion of Lot 165 - "Locus~ Grove Extension."
The following plats, prepared byAmos Swee~:~ wh'ich 'had been approved by the City and County
Planning Commissions were presented, and on motion of Mr. Garnett, seconded by Mr. Smith, were approved
and the Chairman and Clerk were authorized to sign same on behalf~of this Board:
(1) Redivision of Lots 1 and 2, Block C - "Woodhayv~n" Subdivision - Hayw&od
Nelms, Jr., developer.
(2) Section ~SA, "Greenbrier" Subdivision- Greenbrier Corporation, developer.
The County Executive presented draft of proposed Trailer Ordinance, copies of which had been
mailed previously to Board members and members of the Planning Commission for S~udy. Due to the length
and content of this proposed ordinance, the Chairman appointed a committee consisting of Messrs. Suther-
land, Thraves and Garnett, to study this ordinance and bring back recommendations to the Board at its
December meeting. On motion of Mr. Harris, seconded by Mr. Thraves, it was ordered that intent to adopt
a Trailer Ordinance at the December meeting, be published in the Daily Progress in accordance with law.
Statemen~ of Expenses of the Department of Finance, the Sheriff's Office and the Office of the
Commonwealth's Attorney for the month of October, 1959, were presented, and on motion ofNr. Garnett,
seconded by Mr. Smith, were examined, verified and approved.
Statement of Expenses incurred in the maintenance of the County Jail was submitted along with
Summary Statement of Prisoner Days for the month of October, 1959. On motion of Mr. Sutherland, second~
by Mr. Garnett, these Statements were examined, verified and approved.
Reports of the Department of Public Welfare for the month of October, 1959, were presented in
accordance with Sections 6S-67.1 and 63-67.2 of the Code of Virginia and were approved.
Claim of the University of Virginia Hospital in the amount of $2,006~00, of which one-half is
reimbursable by the StaSe, was received, and. on motion of Mr. Harris, seconded by Mr. Smithy was mppro~e~
Report of the County Executive for the month of-October, 1959, was presented, and .approved and
ordered filed.
On motion of Mr, Harris, seconded by Mr. Sutherland, rules with 'regard to second readings were
suspended and the following resolution unanimously adopted:
BE IT RESOLVED by the Board of County Supervisors of Albemarle County,
Virginia, that the following appropriations be and the same are hereby made for
the month of October, 1959, from the funds and for the fungtions Or purposes indicated:
GENERAL REVENUE FUND:
For the operation of General County Agencies
and services, to be transferred to the General
Operating Fund and expended only on order of
the Board of Super.visors, as follows:
lA Board of County Supervisors
1AA Miscellaneous Services
lB County Executive's Office
lC Department of Finance
1D Collection of Delinquent Land Taxes
le Board of Equalization
if Tax Map
lg County Planning Commission
4 ~Recording of Documents
5a Circuit Court
5b County Court
5c Commonwealth's Attorney's Office
6a Policing and Investigation
6c Confinement and Car~ of~Prisoners
7 Fire Prevention and Extinction
7b Operation of County Dump No. 1
7c Operation of County D,mmp No. 2
7d Operation of County Dump No. 3
7e Operation of County Dump ~o. 4
Operation of County Dump No. 5
8d Public Welfare - Lunacy Commission
9 Public Health
ll Advancement - Agriculture & Home Economics
13 Elections
14 Maintenance of Buildings and Grounds
15 General S~cres
610.00
4,6~5.00
185.00
3,100.00
775.00
117.50
25.OO
3,668.30
125.00
15.00
591.66
4,385.00
1,230.00
3,728.00
1,150.00
150.O0
--0--
100.00
2,000.00
1,067.00
1,735.20
Total Appropriations to General Operating Fund
$29,433,10
For the operation of the DePartment of Welfare, to
be ~ransferred to the Virginia Public Assistance
For the operation of public schools, to be transferred
to the School Fund and expended only o~order of the
School Board, as follows:
17 Administration
17.1 Instruction
17.2 Evening, Par~Time, etc.
17.3 Other Instructional Costs
17.4 Co-Ordinate Acli~ties
17.5 AuxiliaryAgencies - Transportation of Pupils
17.51 Other Auxiliary Agencies
17.6 Operation' of School Plant
17.61 Naintenance of School Plant
17.7 Fiked Charges
17.10 Operation - Jackson P. Burley High School
Sub-total
17.$ Capital Outlay ·
17.9 Debt Service
Total for Operating Public Schools
For scholarships in aid of education, to be transferred
to the Scholarship Fund, and expended on order of the
School Board
For the operation of the Joint Health Department, to
be transferred to the Joint Health DepartmentFundand
e~pended only on order of the Joint Health Board
Total Appropriations from General Revenue Fund
$ 230.00
55,850.00
1,400.00
3,700.00
~T 159.00
15,2~5.00
500.00
6,000.00
t,000.00
500.O0
$ 88,584.O0
M0--
$ 88,584.00
$ 1,603.14
$ 6,718.22
$145~105,12
DOG TAX FUND:
For the protection of livestock and fowl and other
operations of the Dog Tax Fund, to be expended only
on order of the Board of Supervisors
CENTRAL FIRE DISTRICT FUND:
$ 495.OO
For the operation of the Central Fire DistriCt, to be
expended only on order Of the Board of Supervisors
$ 3,760.00
CROZET SANITARY DISTRICT FLE~D:
For the operation of the Crozet Sanitary District, to
be expended only on order of the Board of Supervisors
$ 825.OO
GRAND TOTAL - All appropriations from all funds
$150,185.12
Communication was received from the Peoples National Bank requesting substitution in certain
securities held in escrow to secure the CountY's account in said bank. On motion of Mr. Smith, seconded
by Nr. Garnett, the following resolution was unanimously adopted:
WHEREAS, the Peoples National Bank of Charlottesville, Depository, has
requested the substitution of certain securities held by the Treasurer of Virginia,
Escrow Agent, in accordance with Escrow Agreement by and between the Peoples
National Bank, the Treasurer of Virginia, M. N. Pence, Director of Finance of
Albemarle County, and the Board of Supervisors of Albemarle County.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Supervisors of
Albemarle County, Virginia, that the Peoples National Bank be and is hereby author-
ized to pledge the following securities:
$400,000.00 U, S. Treasury Bonds, 2 3/4%, due 9/15/61.
AND, u~on the pledge and delivery of the fore going,the Treasurer of Virginia is
hereby authorized to release the following:
$400,000.00 U. S. Treasur~ Notes, 4% due 8/15/62.
On motion of Nr. Harris, seconded by Mr. Sutherland, the Chairman was authorized to sign
right of way agreement for the Virginia Teleohone & ~elegraph Company for telephone line across the
Charlottesville-Albema~2e Airport property, the same having been signed by the City of Charlottesville.
Claim against the DoE Tax Fund was received from Mr. Eugene Houchens for one ewe sheepand one
heifer calf. On motion of Mr. Sutherland, Seconded by Mr. Harris, Mr. Houchens was allowed $18.00 for
the ewe. However, claim for the heifer calf was disallowed due to the fact that evidence was insufficie
to verify the killing to have been done by dogs.
Claim against the Dog Tax Fund was received from M~. G. E. Haney for One ewe shesp killed by
dogs. On motion of Mr. Harris, seconded by Mr. Garnett, Mr. Haney was allowed $15.00.forthis ewe.
Claim against the Dog Tax Fund was received from Mrs. Walter Layne for six pullets killed by
dogs. On motion of ~r. Harris, seconded by Mr. Thraves, Mrs. Layne was allowed $1.00 for each of these
pullets.
The County Executive was directed-to write letters to the principal and to the choir director
of Albemarle High School~, expressing the Board's appreciation for the entertainment furnished during
the League of Virginia Counties Silver Anniversary at which Al~emarl~ Gotnty serv~d~ as host.
Claims against the County amounting to $223,576~35 were presented, examined, and allowed, and
certified to the Director of Finance for payment and charged against the following f~uuds:
General Fund
School Fund
Dog Tax Fund
Crozet Fire District Fund
Crozet Sanitary District Fund
Joint Health Department
McIntire Trust Fund
WoOlen Mills Sanitary District
Commonwealth of Virginia Current Credit Acct.
Special School Pro~ect Funds:
Scottsville High School
Charlottesville Elementary School
McIntire Elementary School
Esmont Elementary School
Total
$ 46,602.49
128,643.82'
384.36
189.61
1 ,.355.38
6,3~7.14'
398~ 50
3,00
32,084.06
97.88
7,302.11
147.00'
51o00
$223,576.35
On motion, the meeting adjourned.
Chairman