1960-12-21 A regular meeting of the Board of County Supervisors of Albemarle County, Virginia, was held
at the Office Building-of said CoUnty on the 21st day ~of December, 1960. ~
Present: Messrs. John W. Williams, Edgar N. Garnett,~ H. A.shby Harris, George C. Palmer, II,
M. Y. Sutherland, Jr. and Robert Thraves.
Absent: None.
Officers present: COunty Executive.
The meeting opened with the Lord's Pray~er led by Mr. M~. M.~ ~Pence.
Minutes of the meeting of November 16, 1960, were read and apprOVed.
Communication was received from Mr. William H. Kurth giving right of way for proposed im-
provements to Route 618 in the Scottsvi!le District. This letter was referred to Mr. H. W. Runkle,
Resident Engineer, for future use of the Highway Department.
Copy of communication from The Rector and Visitors of the University of Virginia to the State
Department of Highways regarding completion of that portion of the Charlottesville By~Pass connecting
U.S. Route 250 West and U.S. Route 29 South, was received and ordered filed. The Board reaffirmed its
previous stand in ~this m~tter~ and munanimously adOpted'~'th~ following~ r6So~utiqn.~ '~".:...~ d i
.... · ~ BEIT RESOLVED by~ the~iBoard.of C0unty.SUperviso~s'of"Atbemarle Co~ty,
Virginia, that this Board heartily endorses the resolution and-recommendation of
the Rector and Visitors of the ~niversity of Virginia, dated December 10, 1960,
in regard to the extension of the Charlottesville By-Pass and urges the State
Highway Department to proceed with the extension of this By-Pass from Route 250
West to Route 29 South just as soon as is possible in order to eliminate the
traffic Congestion which now exists through the University area and which is
steadily becoming worse, and
BE IT FURTHER RESOLVED that a copy of this resolution be sent to the
State Highway DeDartment, the Rector and Visitors of the University of Virginia,
~the City Council of the City .of Charlottesville and the Charlottesville and Albe~
marle Chamber of Commerce.
Communication was received from Dr. Alfred F. DeMilia regarding requested hard surface on
Route 667 and was ordered referred to the Department of Highwa~y~~.
CommunicatiOn was received from Mr. Robert T. Smith requesting acceptance into the Secondary
System of sections of certain streets in the Eoodbrook Subdivision. On motion of Mr. Thraves, seconded
by Mr. Sutherland, the following resolution was unanimously adopted:
WHEREAS, the following sections of streets in Woodbrook Subdivision, Albe-
marle County, have been completed in accordance with standards and speci2ications of
the Virginia Department of Highways, with the exception of certain miscellaneous
work~
NOW, THEREFORE, BE IT RESOLVED by the Board of County SUPervisors of Albe-
marle County, Virginia, that conditional upon final ir~spection by the Resident
Engineer that said streets have been completed in all respects to Highway specifi-
cations, and provided necessary bond has been posted and maintenance deposit has been
made according to policy of the~Highway Department, the Virginia Department of High-
ways be and is hereby requested to accept into the Secondary System of Highways that
section of Woodbrook Bnive beginning at U, S, Route 29 and continuing for a distance
of approximately 680 feet and that section of BrookmereRoad beginning at intersection
with Bren~wood Road and continuing for a distance of approximately 1,000 feet to
de-sac.
BE IT FURTHER RESOLVED that the Virginia Department of Highways be and is
hereby guaranteed a 50 foot unobstructed right of way along this requested addition,
The County Executive a~dvised that he had been approached by several residents of the Crozet
area regarding the proposed construction of a road from Route 240 west of Crozet to Acme and Morton
plants on Route 240 east of Crozet. Mr. H. W~ Runkle, Resident Highway Engineer, advised that a survey
of th~s proposed road had been authorized. On recommendation of the County Executive, and on motion by
Mr. Harris, seconded by Mr. Sutherland, the Chairman was requested to appoint a committee to study this
matter, said committee to consist of the Resident Engineer, a representative from this Board and repre-
sentatives of the industries in C~ozet.
Communication was received from the Virginia Department of Highways advising that Road beginr
ning at Intersection of Routes 601 and 754, thence in a northern direction to Belfield School, had been
accepted into the Secondary System effective December 9, 1960.
Communication was received from the Virginia Department of Highways advising that Bland Circle
in Longview Subdivision, beginning at intersection of Route 819 northeast to cu~-de-sac, had been ac-
cepted into the Secondary System, effective November l, 1960.
Communication was received from the Virginia Department of Highways advising that the new
location of Route 708, from intersection of ROute 20, had been accepted into the Secondary System, ef-
fective November 15, 1960.
Communication was received from Mr. H. H. Harris, State Highway Commissioner, advising that a
thorough search of his files failed to indicate that any ~pecial i~unds were ever appropriated or allocate
for construction of road to the birthplace of Thomas Jefferson.
Plat Of Holiday Inn lots at the intersection of Routes 29 and 250, as prepared by Mr. Amos
Sweet and approved by the City and County Planning Commissions, was submitted and on motion of Mr.
Garnett, seconded by Mr. Palmer, was approved and the Chairman and Clerk were authorized to sign same
on behalf of this Board.
Plat of Rolling Hills Subdivision as prepared by Mr. William S. Roudabush and approved by the
City and County Planning Commissions, was submitted and on motion of~'Mr. Palmer, seconded by Mr. Harris,
was approved and the Chairman and Clerk were authorized to sign same on behalf of this Board.
Communication was received from Mr. William A. Perkins, Jr.' suggesting certain change~ to the
County's Subidivision Ordinance. Recommendation in this regard was also received from the Planning
Commission. After discussion of this matter, motion was offered by Mr. Rammer, seconded by Mr, Harris,
setting the time for public hearing on proposed change in the Subdivision Ordinance for 10:00 A.~. on
January 18, 1961, and ordering the Clerk to publish notice of intent to amend same in the Daily Progress
in accordance with law.
Recommendation was also received from the Plamuing Commission that the name of East Buckingham
Road and We~t BuCkingham Road be changed to Buckingham Circle. On motion by Mr. Palmer,' seconded by Mr.
Garnett, the following resolution was unanimously adopted:
BE IT .RESOLVED by the Board of County Supervisors of Albemarle County,
Virginia, that the name of East Buckingham Road and West Buckingham Road be and is
hereby changed to Buckingham Circle.
BE IT FURTH~ RESOLVED that the City of Charlottesville be requested to
concur in the foregoing change.
At 10:00 A.M. notice of intent to adopt Bank Stock Tax Ordinance was read and the Chairman
called for public hearing on same in accordance with said notice. The County Executive read the ordinan
as proposed. No one from the public appeared in this regard. After discussion of the matter, the same
was adopted as follows by the following recorded vote: Ayes - Messrs. Nitliams, Garnett, Harris, Palmer
Suther!and and Thhaves. Noes - None.
BE IT RESOLVED by the Board of County Supervisors, Albemarle County,
Virginia, as provided in Section 58-4~76.5 of the 1950 Code of Virginia, as amended,
there is hereby imposed a tax on stock of all banks and trust companies having
· ~-~ ~+~ ~, ~ ~btv Der centum (80%~ of the State rate of
~e
banks and trust companies as the deposits through such branches so located in this
County bear to the total deposits of the bank and trust company at the beginning
of the ta~ year.
All revenue derived by the imposition of this ordinance shall be paid to
the Director of Finance and credited the General Fund of the County.
The effective date of this ordinance shall be January l, 1961.
Mr. Harris, Chairman of the Dog Warden Committee, reported that his committee had interviewed
approximately twenty applicants for the position of Dog Warden. He stated that it had been quite a task
to narrow the applicants down to one but that after careful consideration his committee wished to recom-
mend ~. Samuel Robertson for said position. On motion of Mr. Harris, seconded by Mr. Thraves, the
following resolution was unanimously adopted:
BE IT RESOLVED by the Board of County Supervisors of Albemarle County,
Virginia, that Mr. gamuel Robentson be anti ~is hereby recommended to the Judge of
the Circuit Court for appointment as County Dog Warden, effective January l, 1961,
said appointment to be on a month to month basis, salary to be $250.00 per month
with uniforms and transportation furnished.
On motion of Mr. Harris, seconded by Mr. Sutherland, r~les with regard to second reading were
suspended and the following resolution unanimously adopted:
BE IT RESOLVED by the Board of County Supervisors of ~2bemarle County,
Virginia'~ that $5,000.00 be and the same is hereby appropriated for the remainer
of the fiscal year to be used for salary, uniforms, transportation otc, of the
County Dog Warden.
Mr. Williams cal~ed the Board's attention to the fact that thought should be given to revenue
in light of annexation. He stated that some means of revenue should be derived in lieu of raising taxes
which he felt should be a last resort, and stated that he felt a committee should be appointed to seek
desirable industry to be located in the County. Mr. Williams said he felt such committee should con~
sist of a banker, an architect, a representative of the Planning Commission, a builder, a developer, and
representatives of the University of Virginia and the Virginia Electric & Power Co. Motion was offered
by Mr. Thraves ~o defer this matter until the January meeting. No second was received to this motion.
Notion was offered by Mr. Palmer, seconded by Mr. Harris, and unanimously carried, authorizing the
Statements of Expenses of the Department of Finance, the Sheriff's Office and the Office of
the Commonwealth's Attorney for the month of Novenber, 1960, were presented, and on motion of Mr.
Sutherland, seconded by Mr. Harris, were examined, verified and approved.
Statement of Expenses incurred in the ~maintenance of the County Jail was submitted along with
Summary Statement of Prisoner Days for the month of November, 1960~ On motion of Mr. Palmer, seconded
by ~. Garnett, these statements were examined, verified and approved.
Report on inspection of the County Jail was received from the Department~ of Welfare and
Institutions and was orderedfiled.
Reports of the Department of Public Welfare for the month of November, 1960, were presented
in accordance with Sections 63-67.1 and 63-67.2 of the Code of Virginia.
A matter wi~h respect to care of the medically aged, along with questionairre to be answered
by the Board' of Public Welfare, was presented and discussed. On motion of Mr. Thraves, seconded by Mr.
Sutherland, decision on this matter was deferred until more ir~ormation can be obtained. On motion of
Mr. Thraves, seconded by ~r. Palmer, the County Executive was ~aq~eated~tOo~ustruct the Board of Public
Welfare to proceed in accordance with present State plans.
Report of the County Executive for the month of November, 1960, was presented, approved, and
ordered filed.
On motion of Mr. Sutherland, seconded by Mr. Harris, rules with regard to second reading were
suspended and the following reso!utionunanimously adopted:
BE IT RESOLVED by the Board of Supervisors of Albemarle County, Virginia,
that the following appropriations be and the same hereby are made for the month of
January, 1961, from the funds and for the functions or purposes-indicated:
GF2fERAL REVENUE FUND:
For the operation of general county agencies and services,
to be transferred to the General Operating Fund and ex-
pended only on order of the Board of Supervisors, as follows:
lA
1A'A
lB
lC
1D
1E
1F
1G-
4
5A
5B
5C
60
7
7B
7C
7D
7E
8D
9
ll
13
14
15
Board of County Supervisors
Miscellaneous Services
County Executive's Office
Department of Finance
Collection of Delinquent Land Taxes
Board of Equalization
Tax Map
County Plarming Commission
Recording of Documents
Circuit Court
County Court
Commonwealth Attorney's Office
Policing and Investigation
Confinement and Care of Prisoners
Fire Prevention and Extinction
Operation of County Dump No. 1
Operation of County Dump No. 2
Operation of County Dump No. 3
Operation of County Dump No. 4
Operation of County Dump No. 5
Public Welfare - Lunacy Commission
Public Health
Advancement - Agriculture and Home Economics
Elections
Maintenance of Buildings and Grounds
General S~eres
Total Appropriations to General Operating Fund
455.00
2,703.86
27z~.00
5,750.00
72~.00
225.00
wow
2,011m. 66
25.00
616.66
6,575.00
1,015.00
79.00
1,160.00
160.00
160.0~
3,269.57
1,110.00
9OO.OO
mow
$ 27,215.75
For the operation of the Department of Welfare, to be
transferred to the Virginia Public Assistance Fund
and expended bythe Welfare Board
$ 19,207.66
For the operation of Public Schools, to be transferred
totheSchool Fund and~expended only on-order of the
School Board, as follows:
17 Administration
17.1 Instruction
17.2 ~vening, Part~Time, etc.
17.3 Other ~nstructional Costs
17~4 Co-Ordinate Activities
17.5 Auxiliary Agencies ~ Transportation of Pupils
17.51 Other Auxiliary&gencies
17.6 Operation of School Plant
17.61 Maintenance of School Plant
17.7 Fixed Charges
17.10 Operating Costs - Jackson P. Burley High School
17.8 Capital Outlay-
17.9 Debt Ser~ee
Total for Ope~'ating Public Schools
$ 2,336.49
95,508.33
2,300.00
25O.OO
11,000.00
--0--
5,200.00
1,000.00
--0-
!0,000.00
1,000.00
--0-
$128,594.82
For Scholarships in aid of education, to be
transferred to the Scholarship Fund, and
expended on order of the School Board.
For the operation of the Joint Health Department,
to be transferred to the Joint Health Department
Fund and expended onlyon order of the~J0int
Health Board.
Total Appropriations from General RevenueFund
$ 7,343'.36
$182,361.59
DOG TAX FUND:
For the protection of livestock and fowl and other
operations of the Dog Tax Fund, to be e~ended only
on order of the Board of Supervisors
CENTRAL FIRE. DISTRICT FUND:
For the operation of the Central Fire District, to be
expended only on order of the Board of Supervisors
CROZET SANITARY DISTRICT FU~:
For the operation of the Crozet Sanitary District,
to be expended only on order of the Board of Supervisors
Grand Total of All ~ppropriations from All Funds
$ 235.00
$ 3,960.00
$ 885.00
$18% 441.59_
On motion of Mr. Garnett, seconded by Nr. Palmer, the appointment of Mr. Francis Addington to
replace the late Mr. J. T. Henley on the School Board was cofifirmed by unanimous consent, said motion
confirming vote taken by mail on December 21!~, 1960.
Communication was received from Commonwealth Utilities, Inc., requesting the installation of
three stre&t lights in Section II of Berkeley SubdiviSion. On motion of Er. Thhaves, seconded by Mr.
Harris, the County Executive was authorized to negotiate with the Virginia Electric and Power Company
for installation of the lights as request, the costs of same to be billed to the County of Albemarle
and reimbursed by Commonwealth Utilities, Inc.
On motion of Mr. Palmer, seconded by Mr. Sutherland, the following three resolutions with re-
gard to changes in Escrow were unanimously adopted:
(1) WHEREAS, the National Bank and Trust Company, Charlottesville, Depository,
has requested the release of certain securities held by the State-Planters .Bank of
Commerce and Trusts, Escrow Agent, in accordance with Escrow Agreement by and between
the National Bank and Trust Company, the State-Planters Bank of Commerce and Trusts,
M. N. Pence, Directo~ of Finance of Albemarle County, and the Board of Supervisors of
Albemarle County,
NON, THEREFORE, BE IT RESOLVED by the Board of County Supervisors of Albe-
marle County, Virginia, that the State-Planters Bank of Commerce and Trusts be and is
hereby authorized to release the following.;
$10,000.00 Albemarle County 1~% School Bonds due l-l-61.
BE IT FURTHER RESOLVED that copies of this resolution be forwarded to the
National Barik and Trust Company and to the State-Planters Bank of COmmerce and Trusts.
(2) BE IT RESOLVED by the Board of County Supervisors of Albemarle County,
Virginia, that the following addition to the securities held by the State-Planters
Bank of Commerce and Trusts, Escrow Agent, be and the same are hereby approved in
accordance with Escrow Agreement by and between the National Bank and Trust Company,
the Sta~e-Planters Bank~of Commerce and Trusts, N. M. Pence, Director of FinanCe of
Albemarle County, and the Board of Supervisors of Albemarle County:
$200,000U.S. Treasury 3~% Notes due 2-15-62 with
2-15-61 and s.c.a.
Serial Nos. 22465/66 @ $100,000 each
BE IT FURTHER RESOLVED that copies of this resolution be forwarded to the
National Bank and Trust Company and to the State-Planters Bank of Commerce 'and Trusts.
(3) WHEREAS, the Citizens Bank and Trust Company, Charlottesville, Depository,
has requested the substitution~of certain securities held by the Peoples National
Bank, Escrow Agent, in accordance with Escrow Agreement by and between the Citizens
Bank and -Trust Company, the Peoples National BanS, N. M. Pence, Director of Finance
of Albemarle County, and the Board of Supervisors of Albemarle County,
NOW, THEREFORE, BE IT RESOLVED by the Board of County Supervisors of
Albemarle County, Virginia, that~ the Citizens Bank and Trust Company be and is
hereby authorized to pledge the following securities:
$ 10,000.00 U.S. Treasury 2-5/8% bonds due 2/15/65.
$100,000.00 U.S. Treasury 1-1/2% notes due 10-1-65.
AhrD, upon the pledge and delivery of the foregoing, the Peoples National Bank
is hereby authorized to release the following:
$ lO,~O00.00 2~ U.S. Treasury due 8/15/63.
$100,000.00 2½% U.S. Treasury due 6/15/62-67.
BE IT FURTHER RESOLVED that copies of this resolution be forwarded to the
Citizens Bank and Trust Company and to the Peoples National Ba~.
Communication was received from the Auditor of Public Accounts certifying the population of
Albemarle COunty to be 30,969 as shown by the 1960 Censns by the United State Government, and on motion
39]
After discussion of assessment of tr~iters$ or mobile homes, motion was 'offered by Mr. Harris,
seconded by ~r. SUtherland, instructing the Director of Finance to assess such trailers as per listing
in the "Official Mo~ile Home Market Report".
Home.
The following report was receiVed from the Board's COmmittee on the Elk's
"At the regular meeting of the Board of Supervisors held on October 19, 1960, the
undersigned were appointed as a committee to confer with representatives of the
Elk's Home regards a request from the latter committee as set forth in a letter
'dated October 18, 1960. The request in substance related to the removal and/or
amendment of certain restrictions on land adjacent to the west side of their
building at All East High Street and which was .conveyed to the lodge some years
ago by Albemarle County.
Your committee has viewed the site in company with the sheriff and representatives
of the Elk's Home. Your committee is of the opinion that conditions over the years
have changed materially, and the request should be viewed in the light of present
day conditions relating to parking and traffic problems in the immediate area.
After conside~ation the undersigned respectfully recommends that the Board~of
Supervisors permit parking substantially as shown on plat herewith attached,
entitled "plot plan for Elk's Home, Ivy Constr~ction Corporation September 29,
1960", with the following provisos:
1. That the area will now and hereafter be restricted to accommodate no more
than ten (10) vehicles.
That parking spaces will be marked substantially as shown on plot, and that
such markings will be maintained in the future so as to clesrly define the
limits of the parking ~Daces at all times'.
That the Elk's Home assume the responsibility, to see that 'no more than the
maximum number of ten (lC) vehicles is ever exceeded at any time.
That the petitioner will pave the entire area, including the present space
serving Albemarle .County Jail and Jailor's quarters.
That a curb be installed at the lower or northern end of the area, approxi-
mately even with the rear of the present Elk's Home building, so as to pro-
vide a break between the lower or northern end of the parking area and the
parking area in front and serving the Jailzr's quarters.
That a catch basin of sufficient size be installed at the lower or northern
end of the parking area to satisfactorily serve the area, and that~all
grades be sloped so as to adequately drain the area.
That the entrance to High Street be widened insofar as is possible to
adequately serve the area and to provide better sight distance along High
Street.
8. That the tree in front of the Jailor's quarters remain standing.
9. ~hat the area will be kept clean and' present a neat and orderly appearance
at all times.
ReSpectfully sibmitted,
Downing~ Smith,
Commonwealth's Attorney
M. M. Pence,
County Executive"
On motion of Mr. Palmer, seconded by Mr. Sutherland, the foregoing report was'unanimously accepted.
Claim against the Dog Tax Fund was received from ~r.. Co ~. Phillips for one calf killed by
dogs. On motion of Mr. Sutherland, seconded by Mr. Harris, Mr. Phillips was allowed $30,00 for this
calf, with all voting aye ~except Mr. Thraves who voted nay.
Claim against the Dog TaxFund was received from Mr. William R. Travis for sixteen quail
killed by dogs. On motion of Mr, Sutherland, .seconded by Mr. Harris, Mr. Travis was allowed $1,00 for
each of these quail.
Mr. O. R. Randolph appeared and presented Land ~&ap of the Beaver Creek Reservoir~ The
County Executive advised that a committee of five members had been appointed some time back as a
committee to negotiate for the p~rchase of the necessary land for this project. He stated that the
following comprised the committee and recommended that such committee be called into consultation along
with the Board of Supervisors and the County Executive.
Mr. Ashby Adams
Mr. Harry Clark
Mr. Edward Daughtrey
Mr. William Smith
Mr. Legh Walker
The Board requested the County Executive to advise this committee of the meeting to be held on
A matter with respect to the collectio~ Of traffic fines was presented. Severalmembers of
ths Board advised that with the. appointment of a special person formthe purpose of assisting the County
Court in the collection of traffic fines, such appointment was conditioned upon the review of the of-
fice in six mo~ths. Since the period of six months has now expired, it was felt that a review of the
office should be undertaken. A motion by Mr. Sutherland, seconded by Mr. Palmer, that the County
Executive furnish figures~.at the next regular meeting concerning the collection of traffic fines in
order that the Board may review the work of this office was unanimously adopted.
On motion, the meeting adjourned until 12:00 Noon on December 273, 1960.
Chairman
An adjourned meeting of the December 21, 1960, meeting of the Board of County Supervisors
was held at 12:00 Noon on the 27th day of December, 1960, at the Office Building, Albemarle County.
Present: Messrs. John W. Williams, Edgar N. Garnett, H. Ashby Harris, M. Y. Sutherlamd, Jr.
and Robert Thraves.
Absent: Mr. George Palmer.
Officers present: County Executive and Commonwealth's Attorney.
The Chairman stated that this was the hour set for receiving of bids on the construction of
a Water Supply Lake in the Crozet Sanitary District. After asking if all bids had been turned in, the
CoUnty Executive proceeded to open same and announced bids as follows:
Name of Bidder
Faulconer Construction Company
A. B. Torrance Company
Albert Mahanes Company
Earhart Construction Company
Noore, Kelly& Reddish
Total Base Bid Roqk Excavation Completion Time
$ 7,196.00 $ 5.00 45 days
14,700.00 3.00 120 days
8,300.00 2.50 45 days
14,750.00 2.50 90 days
8,870.00 10.00 90 days
The County Executive recommended acceptance of the lowest bid submitted by the Faulconer
Construction Company. On motion of ~r. Garnett, seconded by Mr. Harris, and unanimously carried, con-
tract for the construction of a.Water Supply Lake at Crozet was awarded~the Faulconer Construction
Company on the basis of the above listed bid.
On-motion of Mr. Harris, seconded by Mr. Sutherland, rules with regard to second reading were
suspended and the following resolution unanimously adopted:
BE IT RESOLVED by the Board of County Supervisors of Albemarle County,
Virginia, that $8,000.00 be and the same is hereby appropriated for the construc-
tion of Water Supply Lake at Crozet.
As requested in Audit Report, the following resolution was offered byMr. Thraves, seconded
by Mr. Garnett, and unanimously adopted:
BE ITRESOLVED by the Board of County Supervisors of Albemarle County,
Virginia, that the following checks be cancelled, the respective banks so
* and the amounts be returned to fund surplus as indicated.
notified,
(See listing on next page)