1961-02-15 A regular meeting of the Board of County Supervis.rs of Albemarle County, Virginia, was held
at the Office_B_uilding_~f said .County on the 15th' day :of February, 1961.
_ .~Asent: _M~e~srs._ John W,..W$!~iams, Edgar N. Oarnett, H. Ashby Harris, George C. Palmer, II,
1~I. Y. SutherJ.~nd, Jr..and Robert ~a'aves.
Absent.' None. .....
Officers present: County Executive and Commonwealth's Attorney.
The meeting opened with the Lord's Prayer led by Mr. M. M. Pence.
Minutes of '[he meet~---~ of Janm~.ir 18, 1961, were r~d ~md approved.
adopted:
On motion of Mr. Palmer, seconded by Mr. Harris, the following resolution was unanimously
BE IT RESOLVED by the Board of County Supervisors of Albemarle County,
Virginia, that Mr. H. ~. Runkle, Resident Engineer of the Department ef Highways,
be and is hereby commended for the excellent manner in which snow was removed
from the highways in Albemarle County during the rec~nt and numerous snow storms.
BEIT FURTHER RESOLVED that copy of this resolution be forwarded to the
Virginia Highway Commission and to Mr. Runkle.
The matter of appointment of Viewers for 1961 was discussed. Mr. H. W. Runkle advised that
there will not be funds available for further inclusions in the Secondary System this year. On motion
of Mr. Suther!and~ seconded by Mr. Harris, it was ordered that no Viewers be appointed this year and
it was further ordered that petitioners who currently have applieatiems on file be so notified.
The County Executive presented unsigned letter mailed from Crozet, Virginia, regarding drainag.
ditch along sidewalk ~ing from Crozet Gul~ Station to Crozet School which is clogged with dirt. It
was the expressed feeling of the Board that ~o action could be taken with regard te an unsigned request.
Request was received for inclusion in the Secondary System of that portion of McElroy Drive
and Middleten Lane from the Charlottesville Corporate Limits to Old Lynchburg Road, together with all of
Trecst Court, a total of 1,000 feet, the same being located in Jefferson ~eods Subdivision. Plat was
submitted showing mere than fifty per cent of censtruc%i~n being complete. Mr. Runkle stated that he
w~hed te make' final inpsection of this read prior to approval. On motion of Mr. Garnett, seconded by
Mr. Sutherla~d, the following resolution was unanimously approved:
~rEREAS~th~following sections of s~reets in Jefferson Woods Subdivision
have been completed in accordance with standards and specifications ef the Virginia
Department ef Highways with the exception of final inspection by that Department,
NOW, THEREFORE, BE IT RESOLVED by the Board of County Supervisors of
Albemarle County~ Virginia, that subject to final imspection by the Resident Engineer
that such streets have been completed in all respects to Highway specifications,
the Virginia Department of Highways be and is hereby requested to accept into the
Secondary System of Highways that section of McElreyDrive from the Corporate Limits
of the City of Charlottesville to Midd!eton Lane and thence along Middleton Lane te
Old Lynchburg Road~ a distance of approximately 800 feet. It should be noted that
this resolution does not include Troost Court since fifty percent of construction has
not been completed.
BE IT FURTHER RESOLVED that the Virgimia Department of Highways be and is
hereby ~ranteed a fifty feet unobstructed right of way along this requested addition,
the same having been dedicated along with drainage easements and recorded in Deed
Book 331, page 31-2in the office of the Clerk of the Circuit Court.
(*Note - Highway matters pertaining to school drives at end of minutes.)
Plat was received on Barterbook Subdivision as prepared by Mr. Amos R. Sweet and approved by
the City and County Planning Commissions. On motion of Mr. Palmer, seconded by Mrj Garnett, this plat
Plat was received on redivision of lo~ on Route 20, North owned by Leroy Snow as prepared by
Mr. William S. Roudabush and approved by the City and County Planning Commissions. On motion of Mr.
Palmer, seconded by ~[r. Harris, this plat was approved and the Chairman and Clerk were authorized' te
sign same on behalf of the BOard.
Plat was received on revision of rear lot l~-~es of lots 3, 3A, 5, 5A and 6 and side lot lines
of lots 3, 3A, 5 and 5a, Section 3, Carrsbrook Subdivision, as prepared by Mr. William S. Roudabush and
approved by the City and County Planning Commissions. Oh motion 'of Mr. Palmer, seconded by Mr. Garnett
this plat was approved and the Chairman and .Clerk were authorized to sign same on behalf of this Board.
Plat was received on revision-of lots 16 and 17, Section C, Carrsbrook Subdivision, as p~e~~
pared by Mr. William S. Roudabush and approved by the City and County Planning Commissions. On motion
of Mr. Garnett, seconded by Mr. Palmer, this plat was approved and the Chaimr~n and Clerk were authoriz,
to s~gn same on behalf of this Board.
Mr. B. B. Moon appeared and gave report on his work in the C~unty Court office in connection
with collection of parking tickets issued on University grounds. The County EXecutive was requested to
contact Mr. Ray Houchens, Chief of University Police, to determine if a log of parking tickets issued ~
his force could be obtained for use by Mr. Moon. Mr. Moon was ~equested to give further report on his
work at the April meeting of the Board and quarterly thereafter.
Mr. Robert Smith appeared and requested installation of two street lights in Woodbrook Sub-
division, ~me to be located at the intersection of Woodbrook Drive and Route 29 a~d one to be located
at the intersection of Woodbrook Drive and Brookmere Road. On motion of Mr. Palmer, seconded by Mr.
Thraves, the County Executive w~s directed to request survey to be made by-the Virginia Electric and
Power Company for the installation of lights as requested.
Mr. George Palmer repor.~te~ for the Committee appointed at the last meettn~g with regard to
Clerk's records. He stated that the records are being kept in an exoe!lent manner. Also, in checking
.on books stored in the attic, he found these to be of no value since all information has been trans-
ferred to newer books.. Mr. Palmer advised that Mrs. Maupin does not feel that a microfilming process
is needed in the Clerk's Office at this time due to the f~ot that the number of deeds being recorded is
not great enough to warrant s~me. However, Judge Waddell did recommend a flat file for Court records
and also that doors a~d windows to the vault be closed at all times when. not in use to insure safety
against fire. After discussion, the Committee was requested to obtain costs on flat files and report
back to the Board. The Commonwealth's Attorney wa~o.requested to contact Mrs. Maupin regarding
use of. the vault by attorneys after hours im an effort to see that all doors and windown are left close,
The Committee was requested to follow up on the present indexing system.
Mr. George P~lmer gave report on S.P.C.A. inspection. He stated that the problem of curs
still exists but that the shelter is attempting to-~pu% s~ dogs to sleep just as fast as possible.
He recommended that the cooperation of City Policy and Game Wardens be sought in trying to locate the
owners of dogs.
Dr. D. C. MaoFarland, Executive Secretary of the Virginia Commission for the Visually Handi-
capped, appeared at the request of this Board with_ regard to land owned by Said Commission and located
on Route 29, South of Charlottesville. The Chairman explained to Dr. MaCFarland that this Board was
interested in seeing the property developed if the Commission had no plans for use of same. Dr. Mac-
Farland explained that this land was obtained: by the Commission by an Act of~ Legislature amd could' only
be sold or transferred ~ like manner. He further stated that it was not the desire of the Commission
te prevent development of this area but their main interest would be for the Commission to receive fair
compensation or trade of real estate from ano~er'area'. Dr. Mac~arland stated that noth~gg could be
done in this regard at the present time. Mr. Dean of the Forestry Division also appeared and explained
that the Forestry Division is currently leasing a ~portion of ~he property in question.
Mr. Robert M. Musse!man appeared and presented each member of the Bo~rd wi~h a report om the
audit of the County's accounts for the fiscal yea~ ended J~ne ~0, 1960, and advised that he would be
Copy of order of the State CerpOrati0m c~mmission in connection with application of 'Woedbrook
Utility CorpOration for certificate to operate sewerage services was re~eived giving notice that formal
hearing on said application had been set by the Commission for February 16 a~ 10:00 A.M.
Statements of Expenses of the Department of Finance, the Sheriff's Office and the Office a~
the Commonwealth's Attorney for the month of Jan~y, 1961, were presented, and on motion ef Mr.
Garnett, seconded by Mr. Harris, were examimed, verified amd a~prove~.
Statement of Expenses incurred in ~he maintenance of the County Jail was submitted along wi%h
Summary Statement of Prisoner Days for the month of January, 1961. Om motion of Mr. Garnett, seconded~
by Mr. Harris, these statements were examine~, verified and approved.
Reports of the Department of Public Welfare for the month of January, 1961, were presented i~
accordance with Sections 63-67.1 and 63-67.2 of the Code of Virginia.
Claim of the University of Virginia Hospital in the amount of $1,755.00, of which one,half is
reimbursable by the State, was presented and on motion of Mr. Sutherland, seconded by Mr. Thraves, was
approved for paymemt.
Report of the Ccunty Exeeutive for the month of January, 1961, was presented and on mo$ion,
d~ly made amd seconded, was approved and ordered filed.
On motion of Mr. Garne~t, seconded by Mr. Harris, r~les with regard to second reading were
smspended and the followimg resolution unanimously adopted:
BE IT RESOLVED by the Board of Supervisors of-Albemarle-Cou~ty, Virginia,
that the following appropriations be and the same hereby are made for the month of
March, 1961 from the funds and for the functions er purposes indicated:
GENERAL REVENUE FUND:
For the operation of general county agencies and services,
to be tramsferred to the General Operatin~ Fund amd ex-
pended only on order of the Board of SuperviSors, as 'follows:
iA
1AA
lb
lC
ID
1E
IF
1G
4
5C
?B
?C
9
11
14
15
Board of County SuPervisors
Miscellaneous Services
County Executive's Office
Department of Finsmce
Collection of Deti~quemt Land Taxes
Board of Equalization
Tax Map
County Planning Commission
Recording of Docmments
Circuit C~rt
County Court
Commonwealth Attorney's Office
Policing and Investigation
Comfinement amd Care of Prisoners
Fire Prevention and Extinctiom
Operation of County D~mp Ne. 1
Operation of County Dump No. 2
Operation of County Dump Ne. 3
Operation of County Dump No. 4
Operation of County Dump No..5
Public Welfare - Lunacy Commission
Public Health
Advancement of Agriculture and Home Economics
Elections
Maintenance of Buildings amd Grounds
General Stores
Total Appropriations to General Operating Fund
$ 455.OO
4,164.86
275.00
5,155.0~
~0~~
700.00
225.00
100.DO
2,201.66
25. O0
25.00
616.66
5,225.00
1,075.00
79.00
1,140.O0
140.00
-0-
14o.o0
-0-
3,000.00
1,110.00
2,200.00
$ 28,052.25
For the operation of the Department of Welfare, to be
transferred to the Virginia PublicmAssistance Fund
a~d expended by the Welfare Board
For the operation,'of Public Schools, to be transferred
to the School Fund and expended only on order of the
School Board, as follows:
17.1
17.2
17.3
17.4
17.5
17.. 51
17.6
17.61
17.7
17.10
17.8
17.~
Administration
Instruction
Evening, Part-Time, Etc.
Other Instructional Costs
Ce-Ordimate Activities
Auxiliary Agencies - Transportation of Pupils
Other Auxiliary Agencies
Operation of SchOol Plant
Maintenance of School Plant
Fixed Charges
OperatimgOests --Jackson P. BurleyHtgh School
Capital Outlay
De~t Service
Total for O~eratin~ Public Schools
$ 20,056.66
$ 2,646.49
98,O95.6O
1,890.00
4,200,00
253.50
19,100.00
9,100.00
3,O00.00
i ,000.oo
15,000,00
-O-
For Scholarships in aid of education, to be transferred
to the ScholarshiP Fund, 'and expended on order of the
School Board
For the operation of the Joint Health Department, to be
transferred to the Joint Health Department Fund and ex-
pended only on order of the Joint Health Board
Total Appropriations from General Revenue FUnd
DOGTAX FUND:
For the pretec%ie~ of livestock and fowl and ether
operations of the Dog Tax Fund, te be expended only
on order~ of the Board of Supervisors
O ,$ CT
For the operation of the Central Fire District, to be
expended only on order of the Board of SuperVisors
CROZET .SANITARY DISTRICT FUND:
For~ the operation of the Crezet Sanitary District, te
be expended only on order of the Board of Supervisors
Grand Total ef Ail Appropriations from Ail Funds
$209,737.86
$ 107 OO
$ 250.00
$ 985.OO
$210,982.86
On motion of ~r. Garnet%, seconded By-Mr. Sutherland, the following resolution was mnanimously
adopted, rules with regard to second reading being suspended:
BE IT RESOLVED by the Board of County Supervisors of Albemarle County,
Virginia, that $773.06 he and the same is hereby appropriated to cover the pur-
chase of a two-way ra~io for the Crozet Fire Truck.
Appointment of a 5-man Welfare Board was carried over until the regular March meeting.
The County Executive discussed with the Board the fact that it had been found that Mad Run,
in the Crozet Sanitary District, has been flowing a good supply of water for the past several months,
although such~ supply does mot flow into the present dam due to the fact that the water in Mad Run dis-
appears under the ground. He advised that it appeared feasible te construct a small intake dam approxi-
mately a quarter of a mile up stream from the present reservoir and Suggested that the project be under-
taken while the-present contractors are on the job. In connection with the foregoing, the following
report was received from the Crezet Water Committee:
"We considered at our meeting of February sixth, the way of diverting the water
from Mad Run to'our present dam and agreed that, to recommend this project at
this time under present weather ~enditions would cost more tham it would later.
So we deferred action until all members could go to the location te study and
locate the small intake dam and ditch, but getting daily reports on water level
in ~present dam. So as to act immediately if necessary.
We also recommend that the Board of Supervisors increase the membership of the
Crozet Water Committee te seven. Our number is ~now four after .the resignation
of E. D. Daughtry and Blair Funkhouser. We recommend that S. B. Phillips, J, T.
Sandridge, Jr. and Lyle Wagner be added."
(Signed) A. J. Apperson
Dabney W. San&ridge
Norman P. Gillum
Virgil S. Tomtin
On m0?tion of Mr. Garnett, seconded by Mr. Suther!and, the. foregoing report was ~nanimOusly accepted.
On motion of Mr. Garnett, seconded by Mr. Thraves, the following resolution was unanimously
adopted:
BEIT~RESOLVED by the Beard of CoUnty Supervisors of Albemarle County,
Virginia, that the following addition to the securities held by the Chemical Bank
New York Trust Company, Escrow Agent, be and the same are hereby approved in ac-
cordance with Escrow Agreement byand between the Citizens Bank and Trust Company,
the Chemical Bank NewYork TrUStCompamy, M. M. Pence, Director of Finance ef
Albemarle County, and the Board of Supervisors of Albemarle County:
$100,000.00 State of Oregon, 2½% Oregon Veterans Welfare Bend,
Series XII Dated March 1, 1959 due October 1, 1964,
Nos. 118491/590 for 1,000 each with Apr.1/61 A$CA.
BE IT FURTHER RESOLVED that copies of this resolution be forwarded to the
The following tax refunds were approVed'due to erroneous assessments:
Massie E. Rea, $7.22 - 19'53 Plymouth car valued at-$190.00.
Metvin L. Nash, $28.50 - 1959 real estate tax, double assessment.
The County Executive advised the Board that. the court House has Been damaged by termites and
that there are also leaks in the heat pipes. COmmunication was received from Dodson Bros. Exterminating
~empany setting forth proposal for insulation against termines and certain repairs of damages already
done. It was suggested by the Board that competitive bids for elimination of termites be obtained.
Mr. Floyd Johnson, Architect, in company with the Board, was authorized to proceed with his recommendati
regards certain renovations of the main-Court room and jury room area.
Claim against the Dog Tax Fund was received from Mr. A.-M. Wrightson for one sheep killed by
dogs on January 17, 1960. On motion of Mr. Sutherland, seconded by Mr. Harris, this claim was denied
due to the fact that it was not presented within six months from date of damage.
Claim against the-Dog Tax Fund was received from Mr. J. T. Via for six ewes, one lamb and one
calf hilled By dogs. On motion of Mr. Sutherland, seconded by Mr. Harris, Mr. Via was allowed $15.00
for each of the ewes, $5.00 for the lamb and $40.00 for the calf.
Claim against the Dog Tax Fund was received from Mr. Henderson Heyward for one calf killed By
dogs. Action on this claim was deferred pending further investigation by the Dog Warden.
Communication was received from the Albemarle Ruritan Club opposing the State of Virginia
going en Daylight Saving Time. It was ordered that this communication Be acknowledged and filed.
The County Exeoutive advised that the Jail had been without a physician since the death of
Dr. T. E. Jones and that Dr. William B. Pollard had agreed to contract for services as Jail physician at
each
the rate of $7.00 for a .visit plus $3,00/for any additional patients .examined on. such visit. On motion
of Mr. Sutherland, seconded By Mr. Garnett., the County Executive was authorized to execute contract with
Dr. Pollard.
Report of committee appointed to view land on which offer was received from Mr. James Crawfford
was deferred due to the fact that the committee had been unable to make such view because of the recent
snows ·
The County Executive advised that some time ago this Board had discussed a proposed ordinance
imposing county ~ax on ~robate of wills and at that time had decided not to adopt such an ordinance.
~e further advised that, the City of Charlottesville adopted such an ordinance which became effective
January 1, 1961, and suggested that the Board reconsider he matter at this time. After discussion,
motion was offered by Mr. Harris, seconded by Mr. Sutherls
an ordinance imposing county tax on probate of wills be pu
with law and setting 10:00 A.M. on March 15, 1961, as the
The mat~er with respect to affiliation of the Jo
ad, ordering that notice of intent to adopt
~lished .in the Daily Progress in accordance.
~ime for public hearing on same.
iht Charlottesville-Albemarle Health Depa~%-
merit with the State Department of Health was presented. ~e Board advised that they had studied the
.Brochures submitted in November, 1960, pointing out the adVantages of affiliation with the State.
After considerable discussion, it was moved by Mr. Harris, seconded By Mr. Sutherland, that. ~e Board
of Co~ty Supervisors, Albemarle County, Virginia, approve the recommendation of the Joint Health Board
that the Joint~.Charlottesville-Albemarle Health Department be affiliated with the State Department of
and the Clerk is hereby authorized to send certified copy of this resolution to proper State
Hea!th~/authorities requesting that the local Health Dept. be permitted affiliation with the State Dept
At the request of Mr. LeVite H. Walton, Assistant .SUperintendent of Schools, .the following
resolution was offered by Mr, Thraves, seconded by Mr. Sutherland, and unanimously adopted:
BE IT RESOLVED by the Board of County Supervisors of Albemarle County,
Virginia, that the Virginia Department 'of HighWays. Be and i's hereby requested to
accept into the Secondary System of Highways the folt~owing sections of reade into
certain County schools as per sketches attached:
(1) Road beginning at Route 738 and continuing to Virginia E. Murray
Elementary School at Ivy, Virginia, including circle, a total distance of 572 feet.
~n
of Healt
adopted:
(2) Road beginning at Route ?29 and continuing to Stone-Robinson Elementary School
at Shadwell, Virginia, including circle, a t~tal distance of 358 feet..
(3) Road beginning at Route 627 amd~.continuing to Benjamin F. Yancey Elementary
School at EsmCnt, Virginia, including circle, a total distance of 412 feet.
BE IT FURTHER R~SOLVED that the Virginia Department of Highways be and is
hereby guaranteed a 30 foot umebstructed right of way along all cf the above re-
quested additions.
On motion of Mr. Thraves, seconded By Mr. Sutherland, the following resolution was ~u$~nimously
BE IT RESOLVED by the Board of CountY Supervisors cf Albemarle County,
Virginia, that the Virginia Department of Highways be and is hereby requested to
abandon State maintained read, including 'circle, to the old Esmont Negro School at
Esment, Virginia.
On motion of Mr. Garnett, seconded by Mr. Harris, the following resolution was unanimously
certified to the Director of Finance for payment and charged against the following
BE IT RESOLVED by the Board of CoUnty Supervisors of Albemarle County,
Virginia, that the ~Wirginia Department of Highways be and is hereby requested to
accept into the Secondary System road 'at Albemarle High School ~eginning at end of
present State maintenance and continuing around said School to connect again with
State maintenance, as pe~ sketch attached, a to%~l distance cf approximately 1,100
feet.
BE IT FURTHER RESOLVED that the Virginia .Department of Highways be and is
hereby guarant~ed a 30 feet unobstructed right of way a!eng this requested addition.
Claims against the County amounting to $273,359.4? were presented, examined, and allowed and
funds:
$ 67,114.24
153,430.32
921.73
123.19
711.36
6,675.05
3.00
4,068.46
19,344.83
General Fund
School Fund
Dog Tax Fund
Crozet Fire District Fund
Crozet Sanitary District Fund
Joint Health Department Fund ~
W6~len Mills Sanitary District
Central Fire .District Fund
COmm. of Va. Current Credit Account
Special School Capital Outlay Projects:
West Side Elementary School
Esmont Elementary School
Shadwell Elementary School
Albemarle High School
Meriwether Lewis Elementary School
Greenwood Elementary School
Red Hill Elementary ~chool
1,129.17
1,008.04
1,768.24
13,628.74
1,702.58
866.52
$273,359.4?
Total
On motion, the meeting adjourned.
Chairman