1961-10-19 A regular meeting of the Board of County Supervisors of Albemarle County, Virginia, was held
at the Office Building of said COunty on the 19th day of October, 1961.
Present: Messrs. John W. Williams, Edgar N. Garnett, H. Ashby Harris, George C. Palmer~ II,
M. Y. Sutherland, Jr. and Robert Thraves.
Absent: None.
Officers present: Commonwealth' s Attorney.
The meeting opened with the Lord's Prayer led by Mr. Suther!and.
Minutes of the meeting of September 21, 1961, were read and approved.
At the request~:~of the Virginia Department~of Highways, the following resolution in connection
with relocation of Route 20 was offered by Mr. Balmer, seconded by Mr. Sutherland, and unanimously
adopted:
WHEREAS, Primary Route 20, from Intersection Route 250, East of Charlottes-
ville to 1.382 miles north of Intersection Route 250, a distance of 1.382 miles, has
been altered, and a new road has been constructed .and approved by the State Highway
Commissioner, which new road serves the same citizens as the road so altered, and
WHEREAS, certain sections of this new road follow new locations, these
being shown on the. attached sketch titled, "Changes in Primary and Secondary Systems
due to Relocation and Construction on Route 20, Project 0020-002-019, dated at Rich-
mond, Virginia August 28, 1.961."
NOW, THEREFORE, BE IT RESOLVED: That the portions of Primary Route 20, ie',
Sections 1 & 2 shown in red en the sketch titled, ~Changes in Primary and. Secondary
Systems Due to Relocation and Construction on Route 20, Project 0020-002-019, dated
at Richmond, Virginia, August 28, 1961", a total distance of 1.197 miles be, and
hereby is transferred from the Primary System to the Secondary System ef State High-
~ays.
Mr. H. W. Runkle, Resident Highway Engineer, advised that the Highway Department would be ~naB~
to accept into the Highway System the entire length of 490 feet of Warren Lane due to the fact that the
right of way was obstructed on the last part developed. After discussion of the matter, resolution of
August 31, 1961, was rescinded on motion of Mr. Harris, seconded by Mr. Palmer, and the following resolu-
tion una_~!mously adopted:
BE IT RESOLVED by the Board of County Supervisors of Albemarle County,
Virginia, that the Virginia Department of Highways be and is hereby requested to
accept into the Secondary System of Highways Warren Lane located in Meadowbrook
Heights Subdivision, beginning at Meadowbrook Road and continuing for approxi-
mately 310 feet to dead end.
BE IT FURTHER RESOLVED that the Virginia Department of Highways be and
is hereby guaranteed a 30-foot unobstructed right-of-way along this requested
addition, the same having been dedicated along with drainage easements and re-
corded in Deed Book 2Z1, page 563, December lC, 1938, in the Office of the Clerk
of the Circuit Co~rt.
Mr. Haynes Settle appeared and requested acceptance into the Secondary System of Streets in
Northerly SubdiVision, Allen Drive in Green Valleys Subdivision and River Road from the end of present
State maintenance to property belonging to the Veteranm of Foreign Wars. Mr. Settle was advised that
drainage did not meet State standards in Northerly Subdivision, that the Highway Department would make an
inspection of Allen Drive to determine if it conforms with State standards, and that River Road would hav,
to be viewed by Viewers when they are next appointed.
Mr. O. R. Randolph, appearing on behalf of Berkeley Communities, requested acceptance into the
Secondary System of certain streets in Section II of Berkeley Community. The Resident Engineer advised
that said streets had be~ ~o~+.~.~+~ ~ ...... ~ ..... -' ~
seconded by Mr. Sutherland, the following resolution was unanimously adopted:
WHEREAS, the following sections of streets in Section II, Berk~t~y Community,
have been completed in accordance with standards and specifications of the Virginia
Department of Highways,
NOW, THEREFORE, BE IT ~RESODVED by the Board of County Supervisors of Albemarle
County, Virginia, that the Virginia Department of Highways be and is hereby requested
to accept into the Seconda~ System of Highways the following sections of streets in
said subdivision:
(1) Commonwealth Drive from Sta~. 0~00 at the intersection of St. Rts.
No. 851 and 852 to Sra. ll~O0, end of construction, a distance of
0.21 miles.
(2) Williamsburg Road from its intersection with Commonwealth Drive
(Sta. 10~20 Commonwealth Drive - Sra. 9~98.94 Williamsburg Road)
to its~ intersection with Providence Road (sra. 16~02.60 Williams-
burg Road - Sra. 6~65 Providence Road), a distance of O.114 miles.
(3) Providence Road from its intersection with Commonwealth Drive (Sra.
1~47.13 Commonwealth Drive .- Sta. 1~30.19 ProVidence Road) to its
intersection with Williamsburg Road (Sra. 6~65.00 Providence Road-
sra. 16~02.60 Williamsburg Road), a distance of O.lO'miles.
BE IT FURTHER RESOLVED that the Virginia-Department ~of Highways be and is
hereby guaranteed a fifty foot-unobstructed right-of-way along this requested addition,
the same having been dedicated along with drainage easements and recorded in Deed Book
345, pages 485-488, in the office of the Clerk of the Circuit Court-
Mr. Bernard Chamberlain and a large delegation appeared with regard to the location of Route
64. ~ir. Chamberlain presented to .the Board the following resolution adopted by Directors of the Albe-
marle Community Association on October 18, 1961:
"WHEREAS, the Albemarle Community Association was formed to resist the
location Of U. S. Route 64 through any part of Albemarle County; and
WHEREAS, despite its efforts to the contrary, the decision has been
ma~e that ~Route 64 will pass through this County, either North or South of the
City of Charlottesville; and
WHEREAS, without reference to any particular location, it is the opinion
of the Directors of this Association that a route South of the City will be in the
best overall interest of the community both economically and aesthetically;
NOW, THEREFORE, BE IT RESOLVED by the Directors of this Association that
they recommend to the duly~ constituted authorities that every effort be made to
find a suitable route south of the City of Charlottesville."
Considerable discussion was given the matter by those present. Mr. Williams advised that he had talked
with ~r. Harris, State Highway Commissioner, who had advised that surveys were being made and that a
public hearing would be held after the completion of all surveys at which time such surveys wou~d be mad,
public. On motion by Mr. Palmer, seconded by Mr. Harris, this matter was deferred until the regular
November meeting.
Plat was received on Section 4, Berkeley Subdivision, as prepared by Mr. O. R. Randolph and
approved by the County and City Planning Commissions. On motion of Mr. Thraves, seconded by Mr. Garnett
this plat was approved and the Chairman and Clerk were authorized to sign same on beh~tf of this Board.
Plat was received on redivision of land in Northfields Subdivision as prepared by Mr. Aubrey
Huffmen and approved by the County and City Planning Commissions. On motion of Mr. Sutherland, seconded
by Mr. Harris, this plat was approved and the Chairman and Clerk were authorized to sign same on behalf
of this Board.
Pla~ was received on Section C, Carrsbrook Subdivision, as prepared by Mr. 'William S. Roudabush
On motion of Mr. Palmer, seconded by Mr. Garnett, the Chairman was authorized to redate this plat due to
the fact that the same had been previously approved and was not recorded in the Clerk's Office within the
time stipulated.
Plat was received on addition to Lot 14, ~lock #, Key West Subdivis~ion, as prepared by Mr.
William S. Roudabush and approved by the County and City Planning Commissions. On motion of Mr. Suther-
land, seconded by Mr. Thraves, this plat was approved and the Chairman and Clerk were authorized to sign
Mr. William Brown appeared on behalf of the Electoral Board. He stated that his Bca rd felt it
would be most helpful if the Board of Supervisors and the Electoral Board held a joint meeting with the
chief judges in all of the County's precincts to discuss policies and problems relating. ~to voting and
suggested that such a meeting be in the form of a dinner meeting. After discussion, motion was offered
by Mr. Sutherland, seconded by Mr. Thraves, and unanimously carries, authorizing such a meeting and sett~
the date for same on November 2, 1961. _
Also, at the request of Mr. Brown, the following resolution was offered by Mr. Palmer,
seconded by Mr. Harris, and unanimously adopted:
BE IT RESOLVED by the Board of County Supervisors of Albemarle County,
Virginia, that permission of the Albemarle County School Board be and is hereby
requested for the use of facilities at Meriwether Lewis School for voting in the
Ivy Precinct.
Mr. Brown also reported that a committee from the Town Council had met with a committee from
this Board with further regard to the proposed Subdivisi~en Ordinance for the Town of Scottsvil~ and a
two-mile radius of said Town. He stated that the Town proposed to adopt a similar ordinance although
there were several problems which would have to be settled before definite action could be taken. Fnrth.
action on this matter was deferred until the November meeting and on motion of Mr. Garnett, seconded by
Mr. Harris, it was ordered that a letter of appreciation be forwarded to the Town Council for their
cooperation in this matter.
Mr. Harris advised that his attention had been called to the fact that the Post O~fice Depart-
ment had reques~ted the construction of a new post office at Scottsville, Virginia, However, he further
stated that it was the general feeling in that area thet remodeling of the present facilities would take
care of the needs. Due to the fact that the Town Council had taken no action on the matter, action was
deferred until the November meeting.
Mr. Garnett advised that he had been approached by the Crozet Fire Department with regard to
the County participating in the cost of a new heating system for the Fire House since this Building was
owned by the County. Oh motion of Mr. Garnett, seconded by Mr. Thraves, the following resolution was
unanimously adopted:
BE IT RESOLVED by the Board of County Supervisors of Albemarle County,
Virginia, that $150.00 be and the same is hereby appropriated toward the cost of
a new heating system in the Cro zet Fire House.
Mr. Williams, chairman of the Personnel Committee, reported that his committee recommended the
appointment ofNr. Otis L. Brown as Assistant County Executive effective December l, 1961. On motion of
Mr. Thraves, seconded by $;r. Palmer, the recommendation of Mr. Williams was unanimously accePted.
Sta+~ments of Expenses of the Department of Finance, the Sheriff's Office, and the Office of
the Commonwealth's Attorney for the month of September, 1961, were presented and on motion of Mr. Harris
seconded by Mr. Sutherland, these Statements were examined, verified and approved.
Statement of Expenses incurred in the maintenance of the County Jail was submitted alone with
S~mmary Statement of Prisoner Days for the month of September, 1961. On motion of Mr. Palmer, seconded
by Mr. Sutherland, these Statements were examined, verified and approved.
Claim of the Jail Physician in the amount of $7.00 was presented for the month of September,
1961, and on motion of Mr. Sutherland, seconded by Mr. Garnett, was approved for payment.
Reports of the Department of Public Welfare for the month of September, 1961, were presented
in accordance with' Sections 63-67.1 and 63-67.2 of the Code of Virginia'.
Claim of the University of Virginia Hospital~ in the amount of $3,481.25 for hospitalization
of indigents was received, one-half of which is reimbursable by the State. On motion of Mr. Garnett,
seconded by Mr. Palmer, this claim was approved for payment.
Biennial Budget Estimates for the years ending June 30, 1963 an~ June 30, 1964, were received
from the Welfare Board and on motion of Mr. Harris, seconded by Mr. Sutherland. w~r~ ~ov~ ~ +~
~g
Report of the County Executive for the month of September, 1961, was p~esented, approved, and
ordered filed.
On motion of Mr. Thraves, seconded byMr. Harris, rules with regard to second reading were
suspended and the following resolution unanimously adopted:
BE IT RESOL~ED by the Board of Supervisors of Albemarle County, Virginia,
that the following appropriations be and the s~me hereby are made for the month of
November, 1961 from the funds and for the functions or purposes indicated:
GENERAL REVENUEFUND:
For the operation of general county agencies and services,
to be transferred to the General Operating Fund' and ex-
pended only on order of the Board of Supervisors, as
follows:
lA Board of County Supervisors
1AA Miscellaneous Services
lB
IE
1F
1G
1H
4
5A
5B
5C
6C
County Executive's Office
Department of Finance
Collection of Delinquent Land Taxes
Board of Equalization
Tax Map
CoUnty Planning COmmission
Industrial Advancement & Development
Recording of Documents
Circuit Court
County Court
Commonwealth's Attorney's Office
Polic4ug and Investigating
Confinement and Care of Prisoners
7
7B
7C
7E
8D
9
ll
13
14
15
Fire Prevention and Extinction
Operation of County Dump No. 1
Operation of County Dump No. 2
Operation of County Dump No. 4
Public Welfare - Lunacy Commission
Public Health
AdVancement of Agriculture and Home Economics
Elections
Maintenance of Buildings and Grounds
General S%eres
TOTAL APPROPRIATIONS TO GEN~ OPERATING FUND
For the operation of the Department of Welfare, to be
transferred to the Virginia Public Assistance Fund and
expended only by the Welfare Board
For the operation of Public Schools, to be transferred
to the School Fund and expended only on order of the
School Board, as follows:
$ 475.00
9,900.00-SA
1,950.00
176.00-SA
340.00
~,076.68
72 5.00
237, 50
-0-
50.00
1,681.66
25.OO
10.00
616.66
5,835,00
1,400.00
20.00-SA
3,679.00
1,140.00
140.oo
140.00
BOm
3,000.00
1,140.00
2,125.00
1,825.00
$~1,722.50
$22,868.00
17 Administration
17.1 Instruction
17.2 Evening, Part-time, etc.
17.3 Other Instructional Costs
17.4 Co-Ordinate Activities
17.5 Auxiliary Agencies - Transportation of Pupils
17.51 Other Auxiliary Agencies
17.6 Operation of School Plant
17.61 Maintenance of §chool Plant
17.7 Fixed Charges
17.tO Operating Costs - Jackson P. Burley High School
17.8 Capital Outlay
17.9 Debt Service
Total for Operating Public Schools
For scholarships in aid of education, to be transferred
to the Scholarship F~_nd, and expended only on order of
the School Board
For the operation of the Joint Health Department, to
be transferred to the Joint Health Department Fund
and expended only on order of the Joint Health Board
TOTAL APPROPRIATIONS FROM GENERAL REVENUE FUND
DOG TAX FUND:
$ 2,770.83
120,420.00
2,050.00
5,900.00
285.08
15,030.00
170.00
7,300.00
7,050.00
1,300. O0
25,000.00
2,000.00
$189,275,83
gOB
~ 7,'837.50
$261,703.83
For the protection of livestock and fowl and other
operations of the Dog Tax Fund, to be expended
only on order of the Board of Supervisors
CENTRAL FIRE DISTRICT FUND:
$ ;~ ~..882.50
!00.O0-SA
For the operation of the Central Fire District, to
be expended only on order of the Board of Supervisors
$ 50.00
CRgZET SANITARY DISTRICT FUND:
For the operation of the CrOzet Sanitary District,
to be expended only on order of the Board of Supervisors
GRAND TOTAL OF ALL APPROPRIATIONS FROM ALL FUNDS
$ 1,270.00
'7~7.50-SA
$26~,753,83
Mr. Palmer reported that at a meetin~ of the Joint Airport Commission the matter of a cross
runway was discussed. He stated that Federal Aid could be obtained. However, it was the feeling of the
engineering.
committee that a cross runway was not necessary at this time although a/survey would be advisable in ihe
event of a National emergency. It was estimated that the cost of such a survey would be approximately
On motion of Mr. Palmer, seconded by Mr. Harris, the following resolution was unanimously
$3,000.00.
adopted:
dogs.
hems.
BE IT RESOLVED by the Board of County ~upervisors of Albemarle County,
Virginia, that an engineering survey for a cross runway at the Charlottesville-
Albemarle Joint Airport be and the same is hereby authorized, subject to approval
of the City Council of the City of Charlottesville, and further, that bids be ob-
tained on such survey.
BE IT FURTHER RESOLVED that ~opy of this Resolution be forwarded to the
City Council of the City of Charlottesville.
Claim against the Dog Tax Fund was received from Mr. Sandy Gibson for sixteen hens killed by
On motion of Mr. Harris, seconded by Mr. Palmer, Mr. Gibson was allowed $1.00 for each of these
Claim against the Dog Tax Fund was received from Mr. Woodie W. Detamore for 83 pullets and 18
roosters killed by dogs. Due to the fact that the owner of the dog' doing the damage in this case was
known to the Dog Warden, action was deferred on motion of Mr. Palmer, seconded by Mr~ Garnett, and the
Dog~ Warden was requested to advise the dog owner of the matter.
On motion of Mr. Palmer, seconded by Mr. Harris, and unanimously carried the employment of a
full time Civil Defense Coordinator through the State Merit System was authorized.
Claims against the County amounting to $241,284.36 were presented, examined, and allowed and
certified to theDirector of Finance for payment and charged against the following funds:
General Fund
School Operating Fund
Dog Tax Fund
Crozet Fire District Fund
Crozet Sanitary District Fund
Joint Health Fund
Woolen Mills Sanitary District Fuud-
Virginia Public Assistance Fund
Central Fire District
Comm. of Virginia Current Credit Account
Special School Capital Outlay Projects:
Red Hill Elementary School
Crozet Elementary School
S%ony Point Elementary School
Broadus Wood Elementary School
$ 25,785.25
149,121.06
361.91
226.90
1,149.00
7,598.50
3.00
24,197.97
36.67
9,115.04
813.45
8,027.86.
10,801.67~
4.o46.o_8
Total
$241,284.36
On motion, the meeting adjourned.
hairman