Loading...
1955-10-19contract for this work after the County Executive investigates details of the bid of Bishop and Bishop, said contract to include inspections to meet with approval of O. R. Randolph. On motion, the meeting adjourned. ice-Chairman A regular meeting of the' Board of County Supervisors of Albemarle County, Virginia, was held at the Office Building of said County on the 19th day of October, 1955. Present: Messrs. E. H. Bain, C. Purcell McCue, Edward L. Smith, John W. Williams and W. W. Wood. Absent: Mr. H. Ashby Harris. Officers Present: County Executive and Commonwealth's Attorney. The meeting opened with the Lord's Prayer led by Mr. E. H. Bain. Minutes of the meetings of September 21, 1955 and October 10, i955 were read and approved. With regard to petition on road on Lyman Hills Subdivision, Mr. W. W. Shields, Resident Engineer, advised that he had contacted Mrs. J. L. Hartman who advised that all houses on this road werei! owned except two which are rented and that she was asking for maintenance without hard surface. Mr. Shields advised that this road which is approximately .25 mile is dead end and will not develop for public service and also, that it would have to be considered as a subdivision. Mr. Pence was instructed to advise Mrs. Hartman that said road is classified as a subdivision and specifications would have to be met before this road could be taken into the Secondary System, mbtion being made by Mr. Bain, seconded by Mro Smith and unanimously carried. Mr. Schroder appeared in the interest of the Sugar Hollow Road which he stated he felt to be one of the most important roads in the County. He stated that the City Reservoir is on this road, that many families live on it, and that it is a mail route and school bus route. He advised that after hard rains, the road is impassable. He stated that the road should be improved for the foregoing reasons as well as for developing recreational areas which were ideali?. Mr. Shields advised the Board that improving this road would involve relocating and raising approximately seven miles of r~ad which would be extremely costly. No action was taken on this matter. Mr. E. H. Copenhave~, Attorney, appeared and presented a tentative resolution regarding request for inclusion in the Secondary System of a section of River Road extending from the present end of State maintenance approximately 500 feet in a westerly direction to Locust Avenue. He advised that on December 15, 1954, this Board adopted a resolution approving the vacation and closing of all of that portion of St. Clair Street lying and extending between Smith Street and River Road as shown on plat of Locust ~rove Extension in Deed Book 252, pages 286-89 in the Albemarle County Circuit Court Office. He further advised that the Virginia Electric & Power Company had option ~n land beyond this point if said road was closed and that the request for inclusion of the section of River Road was brought about by those persons objecting to the closing of St. Clair who wished an out-let over River Road. Mr. Shields advised that he did not feel the Highway Department would put money into undeveloped land as in this instance. After some discussion, motion was made by Mr. Smirch, seconded by Mr. Bain, and unanimously carried, taking this matter under advisement pending advice from Mr. Shields and recommendation from the Commonwealth' s Attorney. Mr. Wo W. Shields, Resident Highway Engineer, presented to the Board the final Secondary Budget for the year ending June 30, 1956. On motion of Mr. Bain, seconded by Mr. Wood, the following resolution was unanimously adopted: BE IT RESOL~ED by the Board of oun~y Supervisors of Albemarle County, Virginia, that the Final Secondary Budget for the year ending June 30, 1956, as presented by Mr.. W. W. Shields, Resident Engineer_, be and is hereby approved in the following amounts: Ordinary ~intenance Maintenance Replacements Construction Total $2 68,464& 56 68~806&00 -57~508; 5r 0 $394,779.06 Mr..Shields called the Board's attention to the annual meeting of the Highway Department to be held at Lexington, November 2, 3 and 4, 1955. ~ App~icationwas received requesting inclusion in the Secondary System of a .3 of a mile extension of Route 645 to the Wilden Baptist Church. Mr. Pence advised that two previous applications had been received on this road and Mr. Shields stated that he felt the status of the road had changed since the old petitions were received. On motion of Mr. Bain, seconded by Mr. Wood, it was ordered tha~ this petition be referred to Viewers when they are next appointed. Mr. Wood and Mr. Shields reported with regard to request received from Orange County for a contribution from this County toward improving road in Orange coUnty leading to Albemarle CoUnty, ad- vising that they could see no legal way in which Albemarle County could participate in the cost of improving a road in Orange County. On motion of Mr. Wood, seconded by Mr. Bain, and unanimously carried, Mr. Pence was instructed to notify Mr. U~ of Orange Co~_ty of the position of the Board in this matter. Mr. Bernard Chamberlain appeared on beha~ of the Historical Society with regard to placing Lewis the tombstone of Col. Nicholas/in the Coo~t House corrider. He stated that at the time he appeared be- fore this Board before, it was the general feeling of his society that the stone should be placed in the corrider, although now there was some feeling that it should be put in the cemetar~~ He requested that, if thes~ci~decided to place the s~one in the Court House, they felt the Board shoUld supervise same and bear the cost of installation which he estimated to be approximately $50.00. Mr. Chamberlain was reminded that originally his Society had advised the Board that the County would not be asked for a contribution in this matter and was also advised to come back to the Board when it is decided where the stone is to be placed. Mr. Alan Rosenkrans appeared and requested the Board that it defer action on adoption of a policy with regard to water line extensions in the Crozet Sanitary District. He stated that he felt user the Board should consider the method of/paying for installations and being credited in water rental un- til the line has been paid for. He also s~ted that the south side of Erozet where he lived had been sadly neglected insofar as water supply and fire protection are concerned. He said that he and his neighbor~ are furnished water through a 3/4" line on which the pressure is so low at times, that it is difficult to get any water at all. He said further that he had made repeated requests to the Crozet Water Committee for a larger line and that his requests had been ignored although other extensions had been made. Mrs. Mabelle Luman also appeared and objected to the water rates in Crozet and also requested that she~be put on record as requesting Priority on the first extension of larger lines. Mr. Harris Coleman ~ated that he lived at the end of the line in Mr. Rosenkran's and Mrs. Luman's neighborhood and that he was unable to get any water at times and that the pressure was low most of the time. Mr. Pence suggested that all of the matters be presented to the Crozet Water Committee to be considered in an overall picture. Claim aga~_ust the Dog Tax Fund was received from Mr. J. R. Shaver for nine ducks killed by dogs. On motion of Mr. Bain, seconded Mr. Wood, Mr. Shaver was allowed $1.50 for each of these ducks. Claim against the Dog Tax Fund was received from Mr. J. R. Shaver for two ducks killed by dogs. On motion of Mr. Bain, seconded by Mr. Wood, Mr. Shaver was allowed $1.50 for each of these ducks Olaim against the Dog Tax FUnd was received from Mr. J. R. Harris for one ewe killed by dogs. On motion of Mr. Bain, seconded by Mr. Wood, Mr. Harris was allowed $20.00 for this ewe. Claim against the Dog Tax Fund was received from Nfs. C. L. Davis for two sheep killed by dogs. On motion of Mr. Smith, seconded by Mr. Wood, Mrs. Davis was allowed $20.00 for each of these sheep. Claim against the Dog Tax FUnd was received from ~rs. Clyde E. Davis for one ewe killed by dogs. On motion of Mr. Smith, seconded by Mr. Bain, Mrs. Davis was allowed $18.00 for this ewe. Claim against the Dog Tax Fund was received from Mr. Paul C. Smith for one sheep killed by dogs. On motion of Mr. Smith, seconded by Mr. Wood, Mr. Smith was allowed $20.00 for this sheep. Claim against the Dog Tax Fund was received from Mr. Eobert Crile for three turkeys killed by dogs. On motion of Mr. Bain, seconded by Mr. Wood, ~r. Crile was allowed $2.00 for each of these tUrkey~ Claim against the Dog Tax Fund was received from Mr. Robert Crile for two turkeys killed by On motion of Mr. Wood, seconded by Mr. Smith, Mr. Crile was allowed $4.00 for each of these dogs · turkeys. Claim against the Dog Tax Fund was received from J. Ti Via for one ewe killed by dogs. motion¢~of Mr. Bain, seconded by Mr. Wood, Mr. Via was allowed $12.00 fo~ this ewe. Claim against the Dog Tax Fund was received from' Mrs. S. A. Rorrer for four hens killed by dogs. On motion of Mr. Wood, seconded by Mr. Bain, Mrs. Rorrer was allowed $1.25 for each of these hens Claim against the Dog Tax Fund was pres~nSed by Mr. Pence from James B. ~urray for three sheep along with a letter from Mrs. Murray advising that they had been reimbursed by the Insurance Com- pany for this damage and that settlement was satisfactory as far as they were concerned. M~. W. R. Napier ~ recommended that the claim not be paid in that Mr. E. H. Day, whose dog did the killing in this case, ~ad agreed to assumed all responsibility. On motion of~Mr. Bain, seconded by Mr'. Wood, said claim was denied based on the foregoing. Mr. Napier advised the Board that he had requested a Mrj Wilburger to kill the dog which had been killing the sheep belonging to Mr. J. T. Via since Mr. Wilburger was familiar with the dog and he 'was not. The question was raised as to whether or not Mr. Wilburger could be reimbursed for killing the dog under the law and the Commonwealth's Attorney was requested to investigate the Board's authority in this instance. Mr. M. M. Pence, Director of Finance, submitted Statement of Expenses of the Department of Finance for the month of September, 1955, of which ~ne-third is to be borne by the State. Upon motion, duly made and seconded, this Statement was examined, verified and approved. Mr. M. M. Pence, Director of Finance, submit'ted Statement of Expenses of the Sheriff's Office for the month of September, 1955, of which two-thirds is to be borne by the State· Upon motion, duly made and seconded, this Statement was exam~ined, verified and approved. Mr. M. M. PenCe, Director of Finance, submitted Statement of Expenses of the Commonwealth's Attorney's Office' for the month of September, 1955, of which one-half is to be borne by the State. Upon motion, duly made and seconded, this Statement was examined, verified and approved. Statement of Expenses of the maintenance of the County Jail for the mont~ of September, 1955, was presented along with Summary Statement of Prisoner Days. On motion, duly m~de and seconded, this Statement was examined, verified and approved, Claim of Dr. Richard T. Ergenbright, Jail Physician, in the amount of $12.00 was received and on motion of Mr. Wood, seconded by Mr. Bain, was approved for payment. Reports of the Department of PUblic Welfare for the month o£ September, 1955, were presented in accordance with Sections 63-67.1 and 63-67.2 of the Code of Virginia. Claim of the University of Virginia Hospital for care of indigent patients from the County of Albemarle in the amount of $2,032.00 of which one-half is reimbursable by the State, was presented and on motion of Mr. Bain, seconded by ~ir. Smith, was approved for payment. Mr. Pence reported that Mrs. Alice P. Graef, Welfare.'Case ~orker. had r~s~ ~ +~ +~ ~ replace her at a salary of $2,760.00 and asked the Board's ratification of this appointment. On motion of Mr. Bain, seconded by Mr. Wood, and unanimously carried, Mrs. Woodsmall's appointment was approved. RepOrt of the County Executive for the month of September, 1955, was presented, approved and ordered filed. Mr. M. N. Pence advised the Board that he had received request for an additional street light in Crozet on Pole ~-~1-1. On motion of ~r. Bain, seconded by Mr. Wood, and unanimously carried, Mr. Pence was authorized to request the Virginia EleCtric and Power Company to place a street light on said pole in Crozet. Communication was received from the Crippled Children's Hospital of Richmond, Virginia, askin~ this Board for support. The Commonwealth's Attorney advised that he did not feel this Board could legally make a contribution to this institution and on motion of Mr. Bain, seconded by Mr. Wood, it was ordered that the request be declined with regrets. Mr. Pence advised the Board that check No. 10~5 in the amount of $2.00 and made payable to the Treasurer of Virginia, had been returned by the Division of Purchase and Printing due to an over- sight in crediting the County's account. On motion of ~lr. Bain, seconded by ~. Wood, Mr. Pence was authorized to cancel this check. Communication was received from Mr. J. Gordon, Bennett, Auditor of Public Accounts, advising that the firm of Musselma~!and Drysdale had forwarded to his office copies of the report on the audit of the accounts and records of the County of Albemarle for the fiscal year ended June 30, 1955, which report met with the specifications furnished by the Auditor of Public Accounts and had been accepted by that office. Mr. Pence advised that his books were carrying a credit of $370.59 in the account of D. A. Robinson, Over and Short and requested authority to charge this amount off which would revert to the General Fund. On motion of Mr. Smith, seconded by Mr. Wood, and unanimously carried, Mr. Fence was authorized to charge off this account. Mr. Pence called the Board's attention to the fact that the annual meeting of the League of Virginia Counties would be held in Roanoke, Virginia, on November 9, l0 and ll, 1955. Mr. Pence was re- quested to reserve three double rooms for the Board for this meeting. Mr. M. M. Pence advised the Board that in the matter of the Cedar Rust Assessment, the Samuel Miller District had been assessed out but that in view of the decreasing amount of orchards, it would be a number of years before the ~hite Hall District could be assessed out. He stated that such assessments were becoming ~harder to collect year by year and that he felt they would continue to be. Mr. Pence reco~ mended that no more Cedar Rust Assessment be made. Mr. Bain stated that since it was originally felt tha it would take five years for the Cedar Rust Assessment to be paid out, hetfelt the assessment should be continued for the five years. After some ~iscussion of the matter, motion was made by Mr. Smith, seconde by Mr. Wood, and unanimously carried, instructing the Commonwealth's ~ttorney not to request the Judge to set further ~edar Rust Assessments. On motion of Mr. Bain, seconded by Mr. Wood, and unanimously carried, the Director of Finance was instructed to exonerate the balance of the Cedar Rust Account which ha~ not been assessed. Mr. Lionel Key of the Vir$inia Electric and Power Company appeared and requested the Board to contribute or ask the State Highway Department to contribute towards temporary relief on putting St. Clair Avenue in shape from the Corporate Limits to Smith Street, a distance of ~0~ feet. Mr. Key was advised that the County could not expend funds for roads and that the State Highway Department would not improve roads on a temporary basis. Mr. Pence advised the Board that it appeared that some additional work would ha~e to be done in remodeling the attic floor of the County Office Building which was not covered by the contract, since it was found that the round windows would have to be on a pivet in order to be opened. He also stated that linoleum was desired on the counter tops with aluminum edge trim and also that Mr. Randolph had sug- gested putting a wash basin on that floor. After discussion of this matter the following resolution was BE IT RESOLVED by the Board of County Supervisors of Albemarle County, Virginia, that Nr. M. M. Pence, Director of Finance, be and is hereby authorized to enter into change orders for the following: (1) Round windows to be put on pivets for opening and closing. (2) Wash Basin to be installed. (3) Linoleum cover to be put on counter tops with aluminum trim. BE IT FURTHER RESOLVED that rules with regard to second reading be and are hereby waived for an appropriation of $370.00 to cover the above change orders in connection with remodeling of the attic floor of the County Office Building.. The matter of adopting $ policy with regard to water line extensions was brought to the attend! tion of the Board and Mr. Pence advised that the mater Committee had requested that this Board defer ~i action on same in order that they might study the matter further. ~ The matter was discussed at length and Mr. Smith stated that he felt that the Water Gommittee should keep minutes of its meetings and that regular meetings should be held at a definite meeting place and should be open to the public. Mr. Williams also suggested that Crozet water customers be ftu~nished with copies of the financial statement of the Crozet Sanitary District Fund in order that they might be familiar with the financial condition of the Sanitary District. After considerable discussion, the following resolution was offered by Mr. Smith, seconded by Mr. Bain, and unanimously adopted: WHEREAS, it has come to the attention of this Board that there appears to be some difference of opinion among the residents of Crozet with regard to certain matters concerning the Crozet Sanitary District, NOW, THEREFORE, BE IT RESOLVED by the Board of County Supervisors of Albe- marle Couuty, Virginia, that the Crozet Water Committee be and is hereby respectfully requested to hold regular meetings at a d~finite meeting place which will be open to the public, and that minutes be kept on such meetings. Nr. W. W. Shields, Resident Highway Engineer, reported that he had contacted Mr. Morris and Mr. Flint who worked on 1932 inclusions in the Secondary System and that they had advised him that Route 7~6 had not been worked beyond the 1.2 miles since 1921, and stated that he felt the map should be brought in line with that portion which is being worked which would mean the abandonment of the last .5 of a mile as shown on the map. On motion of Mr. Wood, seconded by Mr. Bain, the following resolution was unanimously adopted: BE IT RESOLVED by the Board of County Supervisors of Albemarle County, Virginia, that in accordance with Section 33-76.8 of the Virginia Code, this Board, at its regular meeting to be held on December 21, 1955, at 9:00 A.M., intends to abandon that section of State Secondary Route No. 746 beginning on Route 7~6 .2 mile east of Route 807 following the old road ben through the F$$nt property to dead end, a distance of .5 mile. BE IT FURTHER RESOLVED that copy of this Resolution be forwarded to the Department of Highways, that notice of such intent be posted in front of the Albemarle County Court House, and that said notice be published in the Daily Progress. On motion of Mr. Bain, seconded by Mr. Wood, the following resolution was unanimously adopted: WHEREAS, the number of cases tried in the Trial Justice Court of Albe- marle County has increased approximately twenty-five per cent (25%~ during the past two fiscal years, (4,581 in 1955 - 3,860 in 1954 - 3~470 in 1953); and WHEREAS, due to the increased number of cases in the Trial Justice Court, the Board of Supervisors of Albemarle County has found it necessary to provide additional space for the Trial Justice Court; and being: WHYS, the office of the Trial Justice is a full time job, the docket Monday, Civil Cases Tuesday, Juvenile and Domestic Relations Cases Wednesday, Criminal CaSes First and Third Thursday, Trial Justice Court held in Scottsville Friday, Criminal Cases; and WHEREAS, it is the considered opinion of this Board that the salary of the Trial Justice of Albemarle County and his Clerk should he increased, and that additional clerical assistance Should be provided; NOW, TH~FORE, BE IT RESOLVED by the Board of County Supervisors of Albe- marle County that the Committee of Judges, be and is hereby requested, to give care- ful consideration to increasing the salary of the Trial Justice of Albemarle County and his Clerk, and providing additional ~clerical assistance. BE IT FURTHER RESOLVED, that a copy of this resolution be sent to the Committee of Judges and the Trial Justice of Albemarle County. Claims against the Gountyamounting to $153,549.26 were presented, examined, and allowed, and certified to the Director of Finance for payment and charged against the following funds: General Fund School Fund Dog Tax Fund Crozet Fire District Fund Crozet Sanitary District Fund Joint Health Fund Central Fire District Fund Commonwealth of Virginia Current Credit Account Commonwealth of Virginia Dog Tax Credit Account Total $ 30,618.82 78,609,62 434.18 16.75 373.77 4,746.63 3.34 38,717.39 ,, ,- 28.76 $153,549,26 On motion, the meeting adjo~mned. Vice-Chairman