1998-01-07January 7, 1998 (Regular Day Meeting) 00022s
Page 1
A regular meeting of the Board of Supervisors of Albemarle County,
Virginia, was held on January 7, 1998, at 9:00 a.m., Room 241, County Office
Building, McIntire Road, Charlottesville, Virginia.
PRESENT: Mr. David P. Bowerman, Ms. Charlotte Y. Humphris,
Mr. Forrest R. Marshall, Jr., Mr. Charles S. Martin, Mr. Walter F. Perkins an~
Ms. Sally H. Thomas.
ABSENT: None.
OFFICERS PRESENT: County Executive, Robert W. Tucker, Jr., County
Attorney, Larry W. Davis, and County Planner, V. Wayne Cilimberg.
Agenda Item No. 1. The meeting was called to order at 9:00 a.m., by the
County Executive, Mr. Tucker.
Agenda Item No. 2. Pledge of Allegiance.
Agenda Item No. 3. Moment of Silence.
(At this point, Mr. Tucker introduced Mr. Michael Thompson, the newly
appointed Director of Human Resources, who said he is looking forward to
working with the Board and staff.)
Agenda Item No. 4. Election of Chairman.
Mr. Tucker asked for nominations for Chairman. Mr. Perkins nominated
Forrest R. Marshall, Jr. as Chairman. Mr. Bowerman seconded the nomination.
There were no other nominations. Mr. Bowerman moved to close the nominations.
Roll was called and the nomination carried by the following recorded
vote:
AYES: Mr. Bowerman, Ms. Humphris, Mr. Martin, Mr. Perkins and Ms. Thomas.
NAYS: None.
ABSTAINED: Mr. Marshall.
Agenda Item No. 5. Election of Vice-Chairman.
Mr. Marshall opened the floor for nominations. Mr. Perkins nominated
Charles S. Martin for Vice-Chairman. Ms. Thomas seconded the nomination.
There were no other nominations. Mr. Bowerman moved to close the nominations.
Roll was called and the nomination carried by the following recorded
vote:
AYES: Mr. Bowerman, Ms. Humphris, Mr. Marshall, Mr. Perkins and Ms. Thomas.
NAYS: None.
ABSTAINED: Mr. Martin.
Agenda Item No. 6. Appointment of Clerk and Deputy Clerk.
Motion was made by Ms. Humphris, seconded by Ms. Thomas, to reappoint
Ella W. Carey as Clerk and Laurel B. Hall as Senior Deputy Clerk for calendar
year 1998.
Roll was called and the motion carried by the following recorded vote:
AYES: Mr. Bowerman, Ms. Humphris, Mr. Marshall, Mr. Martin, Mr. Perkins and
Ms. Thomas.
NAYS: None.
Agenda Item No. 7. Set Meeting Times, Dates and Places for Calendar
Year 1998.
Motion was made by Ms. Thomas, seconded by Ms. Humphris, to set meetings
for the first Wednesday of the month at 9:00 a.m., and the second and third
Wednesday of the month at 7:00 p.m., with said meetings to be held in the
January 7, 1998 (Regular DaY M~ingl 000229
Page 2
County Office Building; and to cancel the December 16, 1998 meeting, due to
its proximity to the holidays.
Roll was called and the motion carried by the following recorded vote:
AYES: Mr. Bowerman, Ms. Humphris, Mr. Marshall, Mr. Martin, Mr. Perkins and
Ms. Thomas.
NAYS: None.
Agenda Item No. 8. Set Dates for Hearing Zoning Text Amendments
Requested by Citizens.
Motion was made by Ms. Humphris, seconded by Mr. Bowerman, to set dates
to hear zoning text amendments by citizens for June 17, September 16 and
December 9, 1998, and March 17, 1999.
Roll was called and the motion carried by the following recorded vote:
AYES: Mr. Bowerman, Ms. Humphris, Mr. Marshall, Mr. Martin, Mr. Perkins and
Ms. Thomas.
NAYS: None.
Agenda Item No. 9. Rules of Procedure, Adoption of.
Ms. Humphris noted a typographical error on page three. The word
~accept" should be "except". Ms. Thomas asked, if the only action that can be
taken is to adjourn the meeting when a quorum is not present, could not the
Board go into a committee as a whole. Mr. Davis said the Board could continue
to meet as a public meeting, but could not take any action.
Motion was made by Ms. Humphris, seconded by Mr. Bowerman, to readopt
the Rules of Procedure.
Roll was called and the motion carried by the following recorded vote:
AYES: Mr. Bowerman, Ms. Humphris, Mr. Marshall, Mr. Martin, Mr. Perkins and
Ms. Thomas.
NAYS: None.
By the above recorded vote, the Board of Supervisors adopted the Rules
of Procedure as listed below:
RULES OF PROCEDURE
ALBEMARLE BOARD OF COUNTY SUPERVISORS
A. Officers
Chairman. The Board at its annual meeting shall
elect a Chairman who, if present, shall preside
at such meeting and at all other meetings during
the year for which elected. In addition to being
presiding officer, the Chairman shall be the
head official for all the Board's official func-
tions and for ceremonial purposes. He shall have
a vote but no veto. (Virginia Code Sections
15.2-1422 and 15.2-1423)
Vice-Chairman. The Board at its annual meeting
shall also elect a Vice-Chairman, who, if pres-
ent, shall preside at meetings in the absence of
the Chairman and shall discharge the duties of
the Chairman during his absence or disability.
(Virginia Code Section 15.2-1422)
Term of Office. The Chairman and Vice-Chairman
shall be elected for one-year terms; but either
or both may be re-elected for one or more addi-
tional terms. (Virginia Code Section 15.2-1422)
ADsence of Chairman and Vice-Chairman. If the
Chairman and Vice Chairman are absent from any
January 7, 1998 (Regular Day M~6ih~i
Page 3
O0O;83,0
meeting, a present member shall be chosen to act
as Chairman.
B. Clerk and Deputy Clerks
The Board at its annual meeting shall designate a
Clerk and one or more Deputy Clerks who shall serve at
the pleasure of the Board. The duties of the Clerk
shall be those set forth in Virginia Code Section 15.
2-1539 and such additional duties set forth in resolu-
tions of the Board as adopted from time to time.
(Virginia Code Section 15.2-1416)
C. Mee tings
Annual Meeting. The first meeting in January
held after the newly elected members of the
Board shall have qualified, and the first meet-
ing held in January of each succeeding year,
shall be known as the annual meeting. At such
annual meeting, the Board shall establish the
days, times, and places for regular meetings of
the Board for that year. (Virginia Code Section
15.2-1416)
Regular Meetings. The Board shall meet in regu-
lar session on such day or days as has been
established at the annual meeting. The Board may
subsequently establish different days, times, or
places for such regular meetings by passing a
resolution to that effect in accord with Vir-
ginia Code Section 15.2-1416. If any day estab-
lished as a regular meeting day falls on a legal
holiday, the meeting scheduled for that day
shall be held on the next regular business day
without action of any kind by the Board. (Vir-
ginia Code Section 15.2-1416)
If the Chairman (or Vice Chairman, if the Chair-
man is unable to act) finds and declares that
weather or other conditions are such that it is
hazardous for Board members to attend a regular
meeting, such meeting shall be continued to the
next regular meeting date. Such finding shall be
communicated to the members of the Board and to
the press as promptly as possible. All hearings
and other matters previously advertised shall be
conducted at the continued meeting and no fur-
ther advertisement shall be required. (Virginia
Code Section 15.2-1416)
Regular meetings, without further public notice,
may be adjourned from day to day or from time to
time or from place to place, not beyond the time
fixed for the next regular meeting, until the
business of the Board is complete. (Virginia
Code Section 15.2-1416)
3 0
Special Meetings. The Board may hold special
meetings as it deems necessary at such times and
places as it deems convenient. A special meeting
may be adjourned from time to time as the Board
finds necessary and convenient. (Virginia Code
Section 15.2-1417)
A special meeting shall be held when called by
the Chairman or requested by two or more members
of the Board. The call or request shall be made
to the Clerk of the Board and shall specify the
matters to be considered at the meeting. Upon
receipt of such call or request, the Clerk,
after consultation with the Chairman, shall
immediately notify each member of the Board, the
January 7, 1998 (Regular Day Meeti~g)
Page 4
00023:1..
County Executive, and the County Attorney. The
notice shall be in writing and delivered to the
person or to his place of residence or business.
The notice shall state the time and place of the
meeting and shall specify the matters to be
considered. No matter not specified in the no-
tice shall be considered at such meeting unless
all members are present. The notice may be
waived if all members are present at the special
meeting or if all members sign a waiver for the
notice. (Virginia Code Section 15.2-1418)
The Clerk shall notify the general news media of
the time and place of such special meeting and
the matters to be considered.
D. Order of Business
The agenda for all meetings shall be established by
the Clerk of the Board in consultation with the Chair-
man. The first two items on the agenda for each regu-
lar meeting of the Board shall be the Pledge of Alle-
giance and a moment for silent meditation. The proce-
dures for receiving comment from the public for mat-
ters not on the agenda and procedures and time limits
for public comment and public hearings shall be at the
discretion of the Board.
E. Quorum
A majority of the members of the Board shall consti-
tute a quorum for any meeting of the Board. If during
a meeting less than a majority of the Board remains
present, no action can be taken except to adjourn the
meeting. If prior to adjournment the quorum is again
established, the meeting shall continue. (Virginia
Code Section 15.2-1415)
A majority of the members of the Board present at the
time and place established for any regular or special
meeting shall constitute a quorum for the purpose of
adjourning such meeting from day to day or from time
to time, but not beyond the time fixed for the next
regular meeting.
F. Voting Procedures
Approval by Motion. Unless otherwise provided,
decisions of the Board shall be made by approval
of a majority of the members present and voting
on a motion properly made by a member and sec-
onded by another member. Any motion that is not
seconded shall not be further considered. The
vote on the motion shall be by a voice vote. The
Clerk shall record the name of each member vot-
ing and how he voted on the motion. If any mem-
ber abstains from voting on any motion, he shall
state his abstention. The abstention will be
announced by the Chairman and recorded by the
Clerk. A tie vote shall defeat the motion voted
upon. (Article VII, Section 7, Virginia Consti-
tution)
2 o
Special Voting Requirements. A recorded affirma-
tive vote of a majority of all elected members
of the Board shall be required to approve an
ordinance or resolution (1) appropriating money
exceeding the sum of $500; (2) imposing taxes;
or (3) authorizing the borrowing of money. (Vir-
ginia Code Section 15.2-1428)
Public Hearings. Any matter before the Board
requiring a public hearing shall not be decided
January 7, 1998 (Regular Day Me~in~)
Page 5
000;88;8
by the Board until the public hearing has been
held. The Board may, however, at its discretion,
defer or continue the holding of a public hear-
ing or consideration of such matter.
Motion to Amend. A motion to amend a motion
before the Board, properly seconded, shall be
discussed and voted by the Board before any vote
is taken on the original motion unless the mo-
tion to amend is accepted by both the members
making and seconding the original motion. If the
motion to amend is approved, the amended motion
is then before the Board for its consideration.
If the motion to amend is not approved, the
original motion is again before the Board for
its consideration.
5o
Previous Question. Discussion of any motion may
be terminated by any member moving the "previous
question". Upon a proper second, the Chairman
shall call for a vote on the motion of the pre-
vious question. If approved by a majority of
those voting, the Chairman shall immediately
call for a vote on the original motion under
consideration. A motion of the previous question
shall not be subject to debate and shall take
precedence over any other matter.
Motion to Reconsider. Any decision made by the
Board may be reconsidered if a motion to recon-
sider is made at the same meeting or an ad-
journed meeting held on the same day at which
the matter was decided. The motion to reconsider
may be made by any member of the Board. Upon a
proper second, the motion may be discussed and
voted. The effect of the motion to reconsider,
if approved, shall be to place the matter for
discussion in the exact position it occupied
before it was voted upon.
7 0
Motion to Rescind. Any decision made by the
Board, except for zoning map amendments, special
use permit decisions, and ordinances, (these
exceptions shall only be subject to reconsidera-
tion as provided above) may be rescinded by a
majority vote of all elected members of the
Board. The motion to rescind may be made by any
member of the Board. Upon a proper second, the
motion may be discussed and voted. The effect of
the motion to rescind, if approved, is to nul-
lify the previous decision of the Board. Zoning
map amendments, special use permit decisions and
ordinances may be rescinded or repealed only
upon meeting all the legal requirements neces-
sary for taking action on such matters as if it
were a new matter before the Board for consider-
ation.
G. Amendment of Rules of Procedure
These Rules of Procedure may be amended by a majority
vote of the Board at the next regular meeting follow-
ing a regular meeting at which notice of the motion to
amend is given.
Suspension of Rules of Procedure
These Rules of Procedure may be suspended by the
majority vote of the Board members present and voting.
The motion to suspend a rule may be made by any member
of the Board. Upon a proper second, the motion may be
discussed and voted. The effect of the motion to
suspend a rule, if approved, is to make that rule
January 7, 1998 (Regular Day M~t~g)
Page 6
inapplicable to the matter before the Board. Provided,
however, approval of a motion to suspend the rule
shall not permit the Board to act in violation of a
requirement mandated by the Code of Virginia, the
Constitution of Virginia, or any other applicable law.
Any rules of procedure not covered by this Rules of
.S.,Rules of
Procedures shall be governed by Robert' ~
Order.
(Adopted 2-15-73; Amended and/or Readopted 9-5-74, 9-18-75;
2-19-76; 1-3-77; 1-4-78; 1-3-79; 1-2-80; 1-7-81; 1-6-82; 1-
5-83; 1-3-84; 1-2-85; 1-3-86; 1-7-87; 1-6-88; 1-4-89; 1-2-
90; 1-2-91; 1-2-92; 1-6-93; 1-5-94; 1-4-95; 1-3-96; 1-2-97;
1-7-98)
000; 3,3
Agenda Item No. 10. Policy for Appointment to Boards and Commissions,
Adoption of.
Mr. Bowerman asked if the change in the October first date was necessary
because that date had not been effective for regular boards and commissions.
Mr. Tucker said the October first deadline has not provided enough time for
filling vacancies in the past. Extending the deadline will provide more time
for interviews, etc., and appointments can still be made before the end of the
calendar year. Ms. Humphris suggested using the revised date during 1998 and
reviewing the process next year.
Referring to page three, item 11, Ms. Thomas noted that boards and
commissions members currently can serve only two consecutive years without
his/her position being advertised. She asked if it was prudent to state that
someone can now serve any number of terms without advertising the position.
Mr. Tucker said that is essentially what is being practiced now. If an
incumbent has been in good attendance and there have been no complaints, the
incumbent is normally reappointed. Ms. Humphris said this gives the Board
more discretion.
Motion was made by Ms. Humphris, seconded by Ms. Thomas, to readopt the
Policy for Appointment to Boards and Commissions.
Roll was called and the motion carried by the following recorded vote:
AYES: Mr. Bowerman, Ms. Humphris, Mr. Marshall, Mr. Martin, Mr. Perkins and
Ms. Thomas.
NAYS: None.
By the above recorded vote, the Board adopted the Policy for Appointment
to Boards and Commissions as follows:
ALBEMARLE COUNTY BOARD OF SUPERVISORS
POLICY FOR BOARDS AND COMMISSIONS
A. CREATION OF NEW BOARDS AND COMMISSIONS
On an annual basis the list of active boards and commissions
will be purged of all bodies not required by Federal, State,
County or other regulations, which have not met at least once
during the prior twelve-month period.
Whenever possible and appropriate, the functions and activi-
ties of boards and commissions will be combined, rather than
encouraging the creation of new bodies.
Ail newly created county-wide boards and commissions which
will have the power to impact the health, safety and welfare
of all the residents of the County, will be comprised of
representatives from each of the magisterial districts.
These representatives will be appointed by the members of the
Board of Supervisors following the same appointment procedure
adopted in Section B for other magisterial appointments.
January 7, 1998 (Regular DaY M~etingi
Page 7
000234
4 o
Ail newly created boards and commissions which include members
selected on an at-large basis will orient the terms of
appointment of these representatives around a
March i/October 1 appointment advertising schedule, with all
appointments being made, whenever possible, within ninety days
of the aforementioned dates.
5o
Any newly created task force or ad hoc committee which is
intended to serve for a limited time period may be comprised
of magisterial or at-large members at the discretion of the
Board of Supervisors. The appointment process shall follow
that adopted in Section B for othe~~ magisterial and/or at-
large positions.
Any newly created board or commission which is comprised of
members selected at-large and, for reasons of emergency or
expediency, cannot comply with the March i/October 1 appoint-
ment advertising schedule, will be considered a special
committee or task force. Members of such a body will be
selected by the Board of Supervisors according to the appoint-
ment procedure adopted in Section B for other at-large
appointments.
B. APPOINTMENTS TO BOARDS AND COMMISSIONS
Ail appointments to boards and commissions based upon magiste-
rial district boundaries will be made by the members of the
Board of Supervisors. Ail magisterial positions will be adver-
tised. At the discretion of the supervisor of that dis-
trict, selected applicants may be interviewed for the posi-
tion.
2 o
To the extent possible, all appointments to boards and
commissions will be advertised en masse twice yearly on March
1 and October 1, based upon the appointment's date of expira-
tion.
On March 1, on October 1, and fifteen days after the aforemen-
tioned dates, a notice will be published in local newspapers
listing boards and commissions with appointment positions
available. Interested citizens will be provided a brief
description of the duties and functions of each board, length
of term of the appointment, frequency of meetings, and
qualifications necessary to fill the position. An explanation
of the appointment process for both magisterial and at-large
appointments will also be sent to all applicants.
Ail interested applicants will have a minimum of thirty days
from the date of the first notice to complete and return to
the Clerk of the Board of Supervisors a detailed application,
with the understanding that such application may be released
to the public, if requested. No applications will be accepted
if they are postmarked after the advertised deadline.
5o
Once the deadline for accepting applications is reached, the
Clerk will distribute all applications received to the members
of the Board of Supervisors prior to the day meeting for their
review. For magisterial appointments, the Clerk will
forward applications as they are received to the supervisor of
that district who will then recommend his/her appointment.
From the pool of qualified candidates, the Board of Supervi-
sors may select applicants to interview for the vacant
positions. The '7~Clerk will then schedule interviews with
applicants to be held during the next day meeting. For
magisterial appointments, the decision to interview selected
candidates will be determined by the supervisor of that
district.
The members of the Board of Supervisors will conduct inter-
views beginning with applicants for appointments with the
earliest effective dates.
000235
January 7, 1998 (Regular Day M~eting)
Page 8
Selected applicants will be interviewed within sixty days of
the close of the application period, and all appointments will
be made no later than ninety days after the application
deadline. For designated agency appointments to boards and
commissions, the agency will be asked to recommend a person
for appointment by the Board of Supervisors.
To ensure consistent operation of the boards and commissions,
if a vacancy occurs in the middle of a one-year appointment or
if less than one year remains in a term after the next
scheduled appointment advertising date March i/October 1), the
Board of Supervisors will advertise for a replacement to the
board or commission. The Board may make an exception to the
advertising schedule, if it is determined that a replacement
is needed immediately.
10.
If a vacancy occurs in a two-, three-, four- or five-year
appointment and more than one year remains in a term after the
next scheduled advertisement period, the vacated position will
be advertised and filled during the next advertising period,
whenever possible.
11.
Ail incumbents will be allowed to serve on a board or commis-
sion without his/her position being readvertised unless, based
on attendance and performance, the chairman of the body or a
member of the Board of Supervisors requests the Board of
Supervisors to do otherwise.
12.
If a member of a board or commission does not participate in
at least fifty percent of a board's or commission's meetings,
the chairman of the body may request the Board of Supervisors
terminate the appointment and refill it during the next
scheduled advertising period.
C. ADOPTION
This policy shall be reviewed and readopted by the Board of Supervisors in
January of off-election years, at the beginning of the term for new members.
Agenda Item No. 11.
PUBLIC.
There were none.
Other Matters Not Listed on the Agenda from the
Agenda Item No. 12. Presentation of Certificates of Appreciation.
Mr. Marshall presented a Certificate of Appreciation to Ms. Betty Newell
for her years of service on the JAUNT Board since March of 1992. She served
as Vice-President during FY 1992-93, Board President during FY 1993-94, and
Board Secretary during FY 1994-95 and FY 1995-96. She also served as a member
of the Planning and Evaluation Committee. She has been a strong supporter of
JAUNT, particularly during the time of transition at the senior staff level.
She is a strong advocate of public transportation, and her experience managing
medical transportation in Buckingham County has made her a powerful advocate
for the needs of rural citizens. Ms. Newell has moved to Louisa County, and
will continue to serve on the JAUNT Board from Louisa. Mr. Marshall added
that he had served on the Board with Ms. Newell and he expressed his apprecia-
tion for her service to the County.
Mr. Marshall then presented a plaque and expressed the Board's apprecia-
tion to the Management of Trophy Chase Apartments. On Wednesday,
November 19, 1997, Albemarle County moved the Police Department's Community
Policing Unit closer to citizens by relocating a nine-officer group into a
converted apartment in the Trophy Chase Apartments on Peyton Drive.
Mr. Marshall said the Board appreciates Trophy Chase Apartment's management's
efforts and outstanding community service.
Mr. Bowerman added that this represented a significant effort on the
part of Trophy Case Apartment's staff that will significantly change the
character of that area~.ij Police Chief John Miller added that the Police
Department has worked closely with this management team, enabling the Police
January 7, 1998 (Regular Day Meeting)
Page 9
Department to establish a foothold and to work in partnership with the
community.
Agenda Item No. 13. Consent Agenda.
Motion was offered by Ms. Thomas, seconded by Ms. Humphris, to approve
items 13.1 through 13.17, with the exceptions of item 13.11, which was
withdrawn from the agenda, and item 13.16, which was referred back to staff
for recommendations; and to accept for information items 13.18 through 13.32.
Roll was called and the motion passed by the following recorded vote:
AYES: Mr. Bowerman, Ms. Humphris, Mr. Marshall, Mr. Martin, Mr. Perkins and
Ms. Thomas.
NAYS: None.
Item No. 13.1 Appropriation: Education, $5,541.74 (Form ~97035) .
At its meeting on November 24, 1997, the School Board approved the
appropriation of $3,000 from the Martha Jefferson Child Health Improvement
Grant and $2,541.74 from the Adult Education Grant fund balance.
Martha Jefferson Health Services (MJHS) awarded Woodbrook Elementary
School a grant to fund the Healthy Snack Program and the Heart Power curricu-
lum. These programs will work with the at-risk fifth grade class and two pre-
school classes. Kathy Hoover, a teacher at Woodbrook Elementary School, will
coordinate the program, which involves a variety of activities, including
learning to make nutritious snacks.
The Adult Education Grant fund balance includes the Regional Adult
Education Specialist in the amount of $769.24 and General Adult Education
(GAE) in the amount of $1,772.50. The funds will be used to support adult
education classes and GED instructions.
Staff recommends the Board of Supervisors approve the appropriations
totaling $5,541.74 as detailed on appropriation #97035.
The Board approved the following appropriation by the above shown vote:
APPROPRIATION REQUEST
FISCAL YEAR: 97/98
NI3MBER: 97035
FUND: GRANT
PI/RPOSE OF APPROPRIATION: FUNDING FOR M3LRTHA JEFFERSON'S CHILD
HEALTH IMPROVEMENT GRANT AND ADULT EDUCATION GRANT.
EXPENDITURE
COST CTR/CATEGORY
1310460212601300
DESCRIPTION
M/J-INST/REC SUPPLIES
AMOUNT
$3,000.00
1311563321601300
1311563323601300
ADULT ED-INST/REC SUPPLIES
ADULT ED-INST/REC SUPPLIES
TOTAL
1,772.50
769.24
$5,541.74
REVENTJE
2310418000181222
2311551000510100
DESCRIPTION
MJHS CHILD HEALTH GRANT
ADULT EDUC. FUND BALA/qCE
TOTAL
AMOUNT
$3,0o0.oo
2,541.74
$5,541.74
Item No. 13.2 Appropriation: United Way Child Care Scholarship
Program, $359,466 (Form #97036).
The United Way Child Care Scholarship Program helps low- and moderate-
income working families in the Thomas Jefferson Planning District maintain
employment through direct fee-subsidies to pay for child care. The program
promotes quality child care for children, especially nat risk" children, by
allowing the parent to select a licensed or certified provider. Scholarships
are awarded based on a sliding scale fee with parents paying a portion of the
cost.
January 7, 1998 (Regular Day Meeting)
Page 10
000287
A 1992 agreement between the Albemarle, Charlottesville and Virginia
Department of Social Services approved United Way to administer the pool of
funds. The 1997-98 program will expend $323,519 for direct scholarships and
$35,947 for United Way administrative fees. The pool is funded by $179,733 in
federal funds, $82,948 by the City of Charlottesville, $56,785 by the County
of Albemarle and $40,000 by United Way. The Albemarle local match was
approved in the FY 1997-98 operating budget and requires no additional funds.
Albemarle County serves as the fiscal agent and therefore, is required to
appropriate the total program funds.
Staff recommends approval of Appropriation #97036 in the amount of
$359,466 for the United way Child Care Scholarship Program.
The Board approved the following appropriation by the above shown vote:
APPROPRIATION REQUEST
FISCAL YEAR: 97/98
NI/MBER: 97036
FUND: UNITED WAY
PURPOSE OF APPROPRIATION: FUNDING FOR FY 97/98 UNITED WAY CHILD
CARE SCHOLARSHIP PROGRAM.
EXPENDITURE
COST CTR/CATEGORY
1155053110390056
1155053110567910
DESCRIPTION
UNITED WAY ADM. FEE
UNITED WAY DAY CARE GRANT
TOTAL
AMOUNT
$ 35,947.00
323,519.00
$359,466.00
REVENUE
2155033000330014
2155033501160502
2155051000512004
2155033501160525
DESCRIPTION
UNITED WAY GRANT
CITY OF CHARLOTTESVILLE
COUNTY OF ALBEMARLE
UNITED WAY MATCHING FUNDS
TOTAL
AMOUNT
$179,733.00
82,948.00
56,785.00
40,000.00
$359,466.00
Item No. 13.3 Appropriation: Multiple Response System (MRS) Grant,
$10,000 (Form #97037).
The Department of Social Services was selected as one of five agencies
statewide to pilot a new child protection system authorized by the 1996
General Assembly, called The Multiple Response System (MRS). Virginia is one
of six states implementing a multi-tract system and is seen as the state with
the most potential for success by the National Committee to Prevent Child
Abuse. The start-up phase of the program authorized $10,000 to assist the
department in FY 1997. The Executive Summary provided to the Board, at that
time, details of the MRS program. The state has allocated an additional
$10,000 to assist each of the five agencies in FY 1998.
The funds allocated by the state do not require a local match and can be
used at the discretion of the department to manage the new program. Albemarle
has chosen to use 95 percent of the funds for treatment services, which will
pay for the services of Region Ten Community Services Board Outreach Workers.
The remaining five percent will be used to offset the costs of office supplies
and telephone service.
Staff recommends approval of Appropriation #97037 in the amount of
$10,000 for the MRS grant.
The Board approved the following appropriation by the above shown vote:
APPROPRIATION REQUEST
FISCAL YEAR: 97/98
NUMBER: 97037
FLVND: GENERAL
PURPOSE OF APPROPRIATION: FUNDING FOR FY 97/98 MULTIPLE RESPONSE
SYSTEM GRANT.
EXPENDITURE
COST CTR/CATEGORY
DESCRIPTION AMOUNT
January 7, 1998 (Regular Day Meeting)
Page 11
1100053013310007
1100Q~3013520307
1100053013600107
MRS-PROFESSIONAL SERVICES
MRS-TELEPHONE SERVICE
MRS-OFFICE SUPPLIES
TOTAL
REVENUE
2100024000240605
DESCRIPTION
MULTIPLE RESPONSE SYSTEM
TOTAL
000238
$ 9,500.00
400.00
100.00
$10,000.00
/LMOLTNT
$10., 000. O0
$10, 000.00
Item No. 13.4 Appropriation: Transportation Initiative Grant, $183,120
(Form #97038) .
In July, 1997 the Virginia Department of Social. Services issued a
Request for Proposals for Transportation Initiatives to assist localities with
welfare reform. Charlottesville, Albemarle and Fluvanna joined with JAUNT to
develop a proposal and Albemarle County agreed to be the fiscal agent for the
grant. The grant was one of five fully funded statewide and will end
June 30, 1998.
The overall goal of the program is to provide VIEW participants without
cars with affordable transportation to jobs and while job searching. The
project approaches the need for more public transportation services with a
variety of solutions, including expanded services and better access to
existing services. These services include: 1) night and weekend service from
6:30 p.m. to midnight Monday through Friday, and 6:00 a.m. to midnight
Saturday and Sunday by JAUNT; 2) expanded rural route service on weekdays
throughout Fluvanna and rural Albemarle wherever such service does not exist;
3) passes on CTS's fixed route bus service. CTS is offering free transfers to
VIEW clients who come into the Charlottesville area from rural areas using
JAUNT; 4) flexibility for stops at day care centers and providers; 5) hiring
and training VIEW clients to serve as drivers; 6) provision of emergency
transportation vouchers for agency clients who have short-term problems with
getting to work, such as when their cars break down; and 7) utilization of
private taxicabs to individuals and small groups to maximize efficiency.
There are no fares for VIEW clients and the general public may ride on a
space-available basis, paying the regular fees.
JAUNT has hired a Program Coordinator to work with the three Departments
of Social Services. JAUNT is using their current vehicle fleet, but will hire
at least four drivers to operate the vans during the 64 hours per week the
program will be in operation. The program also has a Program Advisory
Committee that consists of a representative of each Social Services Department
and JAUNT, as well as community members, who are knowledgeable and committed
to welfare reform and employment services.
The total grant is $183,120. There are no local funds required to
support this program.
Staff recommends approval of Appropriation #97038 in the amount of
$183,120 for the Transportation Initiative Grant.
The Board approved the following appropriation by the above shown vote:
APPROPRIATION REQUEST
FISCAL YEAR: 97/98
lffUMBER: 97038
FI/ND: TRAi~SPORTATION INITIATIVE
PURPOSE OF APPROPRIATION: FUNDING FOR FY 97/98 SOCIAL SER-
VICES/JAUNT TRANSPORTATION GRANT.
EXPENDITURE
COST CTR/CATEGORY
1155653140110000
1155653140210000
1155653140221000
1155653140231000
1155653140232000
1155653140270000
1155653140343000
DESCRIPTION
SALARIES
FICA
RETIREMENT
HEALTH INSURA/ffCE
DENTAL INSURANCE
WORKERS COMPENSATION
TRANSPORTATION SERVICES
TOTAL
AMOUNT
$ 18, 516.00
1,416.00
2,252.00
2,300.00
41.00
185.00
$158,410.00
$183,120.00
January 7, 1998 (Regular Day Meeting)
Page 12
REVENUE
2155624000240535
DESCRIPTION
TPJLNS PORTATION INITIATIVE
GRANT
TOTAL
000239
AMOI/NT
$183,120.00
$183,120.00
Item No. 13.5 Appropriation: Traffic Safety Grant, $10,000 Form
#97039).
Traffic activity is increasing in Albemarle County. The Virginia
Department of Motor Vehicles has approved a federal pass through grant to
provide funds for additional traffic enforcement overtime.
This is a federal grant extending through September 30, 1998. There is
a local match that will be provided from previously approved funds in the FY
1997/98 operating budget. The federal grant is $7,500 and the local match is
$2,500.
Staff recommends approval of Appropriation #97039 in the amount of
$10,000.
The Board approved the following appropriation by the above shown vote:
APPROPRIATION REQUEST
FISCAL YEAR: 97/98
NI/MBER: 97039
FUND: GRANT
PURPOSE OF APPROPRIATION: FUNDING FOR TRAFFIC SAFETY GRANT
EXPENDITURE
COST CTR/CATEGORY
1153531145120000
1153531145210000
DESCRIPTION
WAGES - O/T
FICA
TOTAL
AMOUNT
$ 9,290.00
710.00
$10,000.00
REVENLrE
21535333000330001
21535551000512004
DESCRIPTION
FEDERAL GPJ~NT
GENERAL FUND TRANSFER
TOTAL
AMOUNT
$ 7,500.00
2,500.00
$10,000.00
Item No. 13.6 Appropriation: JAUNT - Route 29 Big Blue Service, $7,200
(Form #97040).
JAUNT's FY 1996/97 audit showed an overpayment of $48,124 from Albemarle
County, which by prior agreement will be resumed to the County's General Fund.
These savings resulted from more efficient passenger grouping and the imple-
mentation of fixed routes in the rural areas, particularly the Crozet area.
JAUNT proposes to return $40,924 of the unused funds to the County, but
would like to retain $7,200 .of the surplus to marked service changes to Big
Blue. The proposed service changes, which should improve ridership on Big
Blue, are an added stop at UVA and a northbound route that will serve people
who work until 5:00 p.m. These changes can be done without an increase in
operating funds, but they will require a major marketing effort to ensure that
potential riders are aware of the new service.
The attached appropriation form appropriates $7,200 of the total surplus
of $48,124 back to JAUNT for the additional marketing effort.
Staff recommends approval of Appropriation #97040 in the amount of
$7,200 to market service changes in the Big Blue transportation project.
The Board approved the following appropriation by the above shown vote:
APPROPRIATION REQUEST
FISCAL YE~LR: 97/98
NUMBER: 97040
FUND: GENERAL
PURPOSE OF APPROPRIATION: FUNDING FOR ADDITIONAL MARKETING FOR THE
BIG BLUE 29 SERVICE
January 7, 1998 (Regular Day Meeting)
Page 13
000240
EXPENDITURE
COST CTR/CATEGORY
1100059000563300
DESCRIPTION AMOUNT
JAUNT $ 7 200.00
TOTAL $ 7,200.00
REVENUE
2100019000199915
DESCRIPTION AMOUNT
JAUNT REFUND $ 7,200.00
TOTAL $ 7,200.00
Mr. Bowerman asked for a status report on JAUNT. Ms. Roxanne White said
ridership has been poor, but hopefully it will improve. Mr. Juandiego Wade,
of the County Planning staff, said this money will be used to advertise the
JAUNT service. Mr. Bowerman then asked for a report on JAUNT ridership.
Item No. 13.7 Appropriation: EMS Recruitment and Retention Mini-Grant,
$6,743.85 (Form ~97041) .
The Virginia Department of Health, Office of Emergency Medical Services,
has approved a mini-grant to provide funds to purchase brochures and other
supplies to inform the public about fire and rescue agencies.
The mini-grant is funded by a $5,000 Office of Emergency Medical
Services grant. There is no required local match. Remaining FY 1996/97 fund
balance revenues of $1,743.85 in the Emergency Medical Services grant fund
will also be reappropriated at this time.
Staff recommends approval of Appropriation #97041 in the amount of
$6,743.85.
The Board approved the following appropriation by the above shown vote:
APPROPRIATION REQUEST
FISCAL YEAR: 97/98
NUMBER: 97041
FUND: GRANT
PURPOSE OF APPROPRIATION: FUNDING FOR EMERGENCY MEDICAL SERVICES
RECRUITMENT GRANT
EXPENDITURE
COST CTR/CATEGORY
1155551050350000
1155551050600100
DESCRIPTION AMOUNT
PRINTING $ 5,743.85
OFFICE SUPPLIES 1,000.00
TOTAL $ 6,743.85
REVENUE DESCRIPTION AMOUNT
215552400024042 STATE AID $ 5,000.00
2155551000510100 FI/ND BALA/~CE 1,743.85
TOTAL $ 6,743.85
Item No. 13.8 Appropriation: Public Safety Personnel, $148,350 (Form
#97043).
On October 1, 1997, the Board of Supervisors approved funding for six
additional career firefighters/emergency medical technicians to provide
daytime supplemental support at the Earlysville and Stony Point Volunteer Fire
Departments, beginning in January, 1998. These firefighters are needed to
address the daytime manpower shortages at these two fire stations. Staff
indicated that the total cost, including salary and equipment to hire the
personnel in January, 1888, would be $148,350 for the current fiscal year. The
full year cost for FY 1998/99 would be approximately $250,260.
The request appropriates $148,350 from the General Fund Balance to hire
the six new firefighters in January, 1998. Ongoing funding for the
firefighters will be provided for in the County Executive's recommended
operating budget for FY 1998/99.
January 7, 1998 (Regular Day Meeting)
Page 14
000241
Staff recommends approval of Appropriation #97043 for $148,350 from the
General Fund Balance to fund the six new firefighters in the current year.
The Board approved the following appropriation by the above shown vote:
APPROPRIATION REQUEST
FISCAL YEAR: 97/98
AK/MBER: 97043
FUND: GENERAL
PURPOSE OF APPROPRIATION: FUNDING FOR SIX (6) NEW FIREFIGHTERS
EXPENDITURE
COST CTR/CATEGORY
1100032015110000
1100032015120000
1100032015210000
1100032015221000
1100032015241000
1100032015231000
1100032015232000
1100032015270000
1100032015310000
1100032015331500
1100032015530900
1100032015550400
1100032015550600
1100032015600100
1100032015600400
1100032015600500
1100032015600800
1100032015600900
1100032015601100
1100032015601700
1100032015800300
DESCRIPTION
SALARIES
OVERTIME
FICA
RETIREMENT
LIFE INSURANCE
HEALTH INSLTRANCE
DENTAL INSURANCE
WORKER'S COMP.
PROFESSIONAL SERVICES
R & M - VEHICLES
AUTOMOTIVE INSURANCE
TRAVEL - EDUCATION
TRAVEL - SUBSISTENCE
OFFICE SUPPLIES
MEDICAL & LAB SUPPLIES
LALrNDRY / JANITORIAL SUPPLIES
FUEL - VEHICLE
SUPPLIES VEHICLE
UNIFORMS
COPY SUPPLIES
COMMUNICATIONS EQUIPMENT
TOTAL
AMOUNT
$ 77,355.00
1,000.00
5,994.00
8,981.00
271.00
6,000.00
189.00
1,990.00
3,000.00
6,000.00
4,000.00
6, 000.00
2, 000 00
200 00
600 00
300 00
8,000 00
4,000 O0
9,200 00
270 00
$ 3,000 00
$148,350 00
REVENUE
2100051000510100
DESCRIPTION
FUND BALANCE
TOTAL
AMOUNT
$148,350.00
$148,350.00
Item No. 13.9 Appropriation: Various Education Grants, $15,343.29
(Form #97044).
At its meeting on December 8, 1997, the School Board approved several
appropriations for grant awards.
1)
Appropriation of $2,053 from the Virginia Commission for the Arts:
The Virginia Commission for the Arts has awarded Stony Point
Elementary School an Artists in Education Residency Grant (AIE) in
the amount of $2,053. This grant award will fund the Poetry in
Motion: Connections to Children's Play, Invention and Imagination
project. This project will use poetry as a medium that can
reflect the inner eye and express the inner voice of children,
promote a positive attitude about and knowledge of poetry genre,
provide opportunities and encouragement through training in
creative writing for children and staff to expressively share
their emotions, ideas, and observations through poetry and share
processes and products of poetry writing workshops with the
community served by the school including students, parents, and
others. Ms. Margo Figgans is the artist in residence and
Ms. Pam Moran, Principal of Stony Point Elementary School, is the
coordinator of the project,
2)
Appropriation of $2,250 for the Charlottesville-Albemarle Commu-
nity Foundation Grant: The Charlottesville-Albemarle Community
Foundation has awarded the Albemarle County School's After School
Enrichment Program (ASEP) a grant in the amount of $2,250. This
award will help to fund the ASEP's Arts Initiative pilot program
at Stone-Robinson Elementary School. The program will sponsor an
ASEP supplemental band class and will need to purchase and rent
January 7, 1998 (Regular Day Meeting)
Page 15
000242
band equipment, pay instructors, and provide scholarships to
qualified students. After Stone-Robinson Elementary School's ASEP
has succeeded in establishing its arts program, other schools will
be invited to participate as well, hopefully gaining from the
groundwork laid by this effort,
3)
Reappropriation of $1,187.29 for the Miscellaneous Grants fund
balance: The Miscellaneous Grants fund balance includes Henley
Middle School's duPont Art grant in the amount of $300 and Artist-
In-Residency grants for Stony Point Elementary in the amount of
$147.29, Greet Elementary School in the amount of $297,
Brownsville Elementary School in the amount of $300 and Western
Albemarle High School in the amount of $300. The funds will be
used to help strengthen the quality of arts education in the
schools and encourage innovative projects which integrate the arts
into the basic curriculum of the classroom,
4)
Appropriation of $5,500 for the Regional Literacy Coordinating
Committee (RLCC) Team Project Sub-grant: The RLCC received a
subgrant from the Virginia Department of Adult Education to
implement a usable universal assessment process for the Department
of Social Services (DSS) clients who must find employment in a
limited time in Albemarle, Fluvanna, Greene, Louisa, and Nelson
Counties and the City of Charlottesville. Currently, there is no
assessment other than an educational one, available to assist DSS
clients. The committee will select assessment instruments, train
adult education instructors and literacy providers in the use and
interpretations of these tests and offer free testing to DSS
clients. Susan Emo will act as coordinator for this project and
Albemarle County Public Schools will serve as the fiscal agent,
and
5)
Appropriation of S4,353 for Odyssey of the Mind: The Virginia
Odyssey of the Mind (OM) State Board created a new OM region to
serve Albemarle County and surrounding school districts. Region
14 (Thomas Jefferson Region) now includes the Albemarle, Augusta,
Bath, Fluvanna, Highland, Nelson, Rockbridge, Waynesboro, Greene,
Madison, Orange, Charlottesville, Lexington, and Staunton school
divisions. Region 14 is responsible for providing a regional
level OM competition which will serve these students. Albemarle
County's regional tournament will be on March 21, at Western
Albemarle High School. About 60 to 70 teams of students will
participate; 40 to 45 of these teams will be from Albemarle
County. Team registration fees will cover some of these expenses..
In addition the County is soliciting corporate sponsors to subsi-
dize the tournament. Region 14 has requested that Albemarle
County serve as the fiscal agent for this region.
Staff recommends the Board of Supervisors approve the appropriations as
detailed on Appropriation #97044.
The Board approved the following appropriation by the above shown vote:
APPROPRIATION REQUEST
FISCAL YEAR: 97/98
NUMBER: 97044
FUND: VARIOUS
PURPOSE OF APPROPRIATION: FUNDING FOR SCHOOL PROGRAMS AND GRANTS
EXPENDITURE
COST CTR/CATEGORY
1310460211312700
DESCRIPTION
PROF SERVICES
AMOUNT
$ 2,053.00
1330163303312700
1330163303601300
PROF SERVICES
INST MATERIALS
1,250.00
1,000.00
1310460252312500
1310460211601300
1310460204601300
1310460302601300
1310460202601300
PROF SERVICES
INST MATERIALS
INST MATERIALS
INST MATERIALS
INST MATERIALS
143.00
147.29
297.00
300.00
300.00
January 7, 1998 (Regular Day Meeting)
Page 16
1312763329160200
1312763329210000
1312763392312700
1312763329550100
1312763329601300
STIPEND
FICA
CONSULTANTS
TRAVEL
MATERIALS
1312961104113000
1312961104120310
1312961104210000
1312961104520100
1312961104580000
1312961104601300
PROF SERVICES
OVERTIME
FICA
POSTAGE
MISC
MATERIALS
TOTAL
REVENUE
2310424000240309
2330118000181226
2310451000510100
2312724000240310
2312916000161260
2312918100181109
DESCRIPTION
VA COMM OF THE ARTS
COMM FOUNDATION GRANT
MISC GRANT F/B
RLCC TEAM PROJECT
ODYSSEY - FEES
ODYSSEY - CONTRIBUTIONS
TOTAL
1,385.00
115.00
240.00
48.00
3,712.00
1,500.00
500.00
153.00
100.00
1,000.00
1,100.00
$15,342.29
AMOUNT
$ 2,053.00
2,250.00
1,187.29
5,500.00
2,500.00
1,853.00
$15,343.29
Item No. 13.10 Appropriation: Bright Stars, $9,520 (Form #97045).
The Stone Robinson Bright Stars program has received a grant of $9,520
from the National Center for Early Development and Learning at the University
of Virginia to assist in the Center's kindergarten transitional study. The
study looks at transition issues for the children, as well as the families, as
the child progresses from the four-year-old Bright Stars Program to the
regular school kindergarten classes. The grant will pay approximately 30
percent of the family coordinator's salary and fringe benefits retroactive to
October 1, 1997 to work with the kindergarten children and families who were
in the Bright Stars Program last year. No local funds are required for this
grant.
Staff recommends approval of Appropriation #97045 in the amount of
$9,520 to fund additional hours for the Bright Stars Family Coordinator to
work with the kindergarten transition study.
The Board approved the following appropriation by the above shown vote:
APPROPRIATION REQUEST
FISCAL YEAR: 97/98
NUMBER: 97045
FUND: BRIGHT STARS
PURPOSE OF APPROPRIATION: FUNDING FROM UNIV. OF VA. FOR BRIGHT
STARS PROGRAM
EXPENDITURE
COST CTR/CATEGORY
1155361129112100
1155361129210000
1155361129221000
1155361192240000
DESCRIPTION AMOUNT
SALARIES - TEACHERS $ 7,914.00
FICA 606.00
RETIREMENT 972.00
LIFE INSLrRANCE 28.00
TOTAL $ 9,520.00
REVENIgE
2155324000160512
DESCRIPTION AMOUNT
UNIV OF VIRGINIA $9,520.00
TOTAL $9,520.00
Item No 13 11 °~ ~ ~" ~ ""~""'"~-- '~ ......... ~-~'-',
approval. (Delete from the agenda. )
Conditicns of
Mr. Davis recommended this item be pulled from the agenda until the
confusion regarding the property owner's consent is settled.
Ms. Humphris added that a list of questions from Dr. Young had been
received, and she asked Mr. Cilimberg whether those questions had been
answered. Mr. Cilimberg said he had forwarded the questions to the County
January 7, 1998 (Regular Day Meeting)
Page 17
000244
Attorney, but a response had not been prepared, because he had been advised
that this item would be removed from the agenda.
Item No. 13.12 Resolution to accept roads in Western Ridge SubdiviSion,
Phase I (SUB-95-094) into the State Secondary System of Highways.
By the above recorded vote; the Board adopted the following
resolution:
The Board of County SuPervisors of Albemarle County, Vir-
ginia, in regular meeting on the 7th day of January, 1998, adopted
the following resolution:
RESOLUTION
WHEREAS, the streets in Western Ridge, Phase 1 (S~8-95-094)
described on the attached Additions Form SR-5 (A) dated January 7,
1998, fully incorporated herein by reference, are shown on plats
recorded in the Clerk's Office of the Circuit Court of Albemarle
County, Virginia; and
WHEREAS, the Resident Engineer for the Virginia Department
of Transportation has advised the Board that the streets meet the
requirements established by the Subdivision Street Requirements of
the Virginia Department of Transportation.
NOW, THEREFORE, BE IT RESOLVED, that the Albemarle Board of
County Supervisors requests the Virginia Department of Transporta-
tion to add the roads in Western Ridge, Phase 1 as described on
the attached Additions Form SR-5(A) dated
January 7, 1998, to the secondary system of state highways,
pursuant to §33.1-229, Code of Virginia, and the Department's
Subdivision Street Requirements; and
BE IT FURTHER RESOLVED that the Board guarantees a clear
and unrestricted right-of-way, as described, and any necessary
easements for cuts, fills and drainage as described on the re-
corded plats; and
FURTHER RESOLVED that a certified copy of this resolution
be forwarded to the Resident Engineer for the Virginia Department
of Transportation.
The roads described on Additions Form SR-5 (A) are:
1)
Park Ridge Drive from Station 10+36, right edge of pavement
of eastbound U. S. Route 240, to Station 27+60, end of
roadway dedication, 1724 lineal feet, as shown on plat
recorded 5/22/96 in the office the Clerk of Circuit Court of
Albemarle County in Deed Book 1538, pages 245-58, with a
variable right-of-way width, and additional plats recorded
10/1/97 in Deed Book 1645, pages 623-6 and 628-31, and
12/5/97 in Deed Book 1660, pages 15-19, for a length of 0.33
mile.
Bridge over CSX Railroad from Station 19+27, Park Ridge
Drive, to Station 10+22, Park Ridge Drive, as shown on plat
recorded 11/4/96 in the office the Clerk of Circuit Court of
Albemarle County in Deed Book 1577, page 418, with a vari-
able right-of-way width.
Lake Tree Lane from Station 10+11, left edge of pavement of
Park Ridge Drive, to Station 22+50, end of roadway dedica-
tion, 1239 lineal feet, as shown on plat recorded 5/22/96 in
the office the Clerk of Circuit Court of Albemarle County in
Deed Book 1538, pages 245-58, with a 50- foot right-of-way
width, for a length of 0.23 mile.
Old Fox Trail Lane from Station 10+11, left edge of pavement
of Lake Tree Lane, to Station 16+82.15, rear of cul-de-sac,
January 7, 1998 (Regular Day Meeting)
Page 18
671.15 lineal feet, as shown on plat recorded 5/22/96 in the
office the Clerk of Circuit Court of Albemarle County in
Deed Book 1538, pages 245-58, with a 50-foot right-of-way
width, for a length of 0.13 mile.
5)
Old Fox Trail Court from Station 10+09, left edge of pave-
ment of Old Fox Trail Lane, to Station 12+31.46, rear of
cul-de-sac, 222.46 lineal feet, as shown on plat recorded
5/22/96 in the office the Clerk of Circuit Court of
Albemarle County in Deed Book 1538, pages 245-58, with a 50-
foot right-of-way width, for a length of 0.04 mile.
6)
Autumn Hill Court from Station 10+11, left edge of pavement
of Lake Tree Lane, to Station 22+10.96, rear of cul-de-sac,
1199.96 lineal feet, as shown on plat recorded 5/22/96 in
the office the Clerk of Circuit Court of Albemarle County in
Deed Book 1538, pages 245-58, with a 50-foot right-of-way
width, and additional plats recorded 10/1/97 in Deed Book
1645, pages 623-6, for a length of 0.23 mile.
7)
Spring Cove Lane from Station 10+11, right edge of pavement
of Lake Tree Lane, to Station 17+29.98, rear of cul-de-sac,
718.98 lineal feet, as shown on plat recorded 5/22/96 in the
office the Clerk of Circuit Court of Albemarle County in
Deed Book 1538, pages 245-58, with a 50-foot right-of-way
width, for a length of 0.14 mile.
8)
Spring Grove Court from Station 10+09, left edge of pavement
of Spring Cove Lane, to Station 11+89.14, rear of cul-de-
sac, 180.14 lineal feet, as shown on plat recorded 5/22/96
in the office the Clerk of Circuit Court of Albemarle County
in Deed Book 1538, pages 245-58, with a 50-foot right-of-way
width, for a length of 0.03 mile.
9)
Still Pond Court from Statlon 10+09, right edge of pavement
of Spring Cove Lane, to Station 11+65.71, rear of cul-de-
sac, 156.71 lineal feet, as shown on plat recorded 5/22/96
in the office the Clerk of Circuit Court of Albemarle County
in Deed Book 1538, pages 245-58, with a 50-foot right-of-way
width, for a length of 0.03 mile.
Total Mileage - 1.16 mile.
Item No. 13.13 Resolutionlapproving the transfer of Revenue Sharing
Funds for the Rio Road West Widening project.
By the above shown vote, the Board adopted the following resolution:
The Board of County Supervisors of Albemarle County, Vir-
ginia, in regular meeting on the 7th day of January, 1998, adopted
the following resolution:
RESOLUTION
WHEREAS, the County 9.f Albemarle participates in the Virginia
Department of ~ansportation's (VDOT) Revenue Sharing Pro-
gram to provide state funds to match local funds for the
construction, maintenance or improvement of primary and
secondary highways in the county; and
WHEREAS, since 1988 the County of Albemarle has worked with its
Resident Engineer to identify a list of improvement projects
to be undertaken with these funds; and
WHEREAS, at a regularly scheduled meeting on March 6, 1996, the
Albemarle County Board of Supervisors elected to participate
in the "Revenue sharing Program" for the Fiscal Year 1996-97
and identified a road project which was forwarded to VDOT;
and
WHEREAS, the Commonwealth Transportation Board subsequently ap-
proved the allocation of funds for the Fiscal Year 1996-97
January 7, 1998 (Regular Day Meeting)
Page 19
000246
"Revenue Sharing Program" as requested by the Board of
Supervisors; and
WHEREAS, it was recently brought to the Board of Supervisors
attention that the road project forwarded to the Common-
wealth Transportation Board for Fiscal Year 1996-97 "Revenue
Sharing Funds" was incorrectly identified as the Project
#0631-002-128, C502;
NOW,
THEREFORE, BE IT RESOLVED, that the Albemarle County Board
of Supervisors requests that the road project identified for
Fiscal Year 1996-97 "Revenue Sharing Funds" be corrected to
reflect the "Rio Road west widening from Berkmar Drive to
Route 743" (Project #0631-002-185, C501); and
FURTHER RESOLVED, that approved funds in the amount of $358,910 be
transferred to the correct project identified as Project
#0631-002-185, C501.
Item No. 13.14 ISTEA Enhancement Grant Application, Airport Road
Improvements.
The Charlottesville-Albemarle Airport is seeking an ISTEA Enhancement
Grant to provide sidewalks, bikelanes and landscaping as part of the road
improvement project for Airport Road (Route 649). The Airport Road improve-
ment project is identified as priority five (of a total 70 projects) in the
County's proposed Priority List of Secondary Road Improvements. The ISTEA
funds would be used to supplement six year secondary road construction funds,
revenue sharing funds and airport access funds to allow the Airport Road
project to meet the County's desire to create an aesthetically pleasing,
pedestrian friendly corridor. Airport Road serves not only as the gateway to
the County and region for airport users, but also serves as a major spine road
within the Hollymead Community.
It is proposed that ISTEA Enhancement Grant funds be utilized to provide
a means to make this corridor more usable for pedestrians and bicyclists.
Installation of designated bikelanes and sidewalks to enhance Route 649 would
also support vehicular traffic reduction efforts since these facilities would
link residential areas such as Deerwood, Airport Acres, Forest Lakes and
businesses and employment centers such as Crutchfield Corporation, Central
Fidelity Bank, the Airport Industrial Park, the North Fork ReSearch Park and
the Charlottesville-Albemarle Airport. Bikelanes and sidewalks, funded
through an ISTEA Enhancement Grant, would offer employees and customers living
in the surrounding residential areas an alternative to automobile transporta-
tion to these businesses. It would also link this area to planned sidewalks
and bikelanes in the Hollymead community. This ISTEA Grant would also be used
to provide for landscaping to enhance the aesthetic quality of this corridor.
The total cost for the bikelanes, sidewalks, landscaping and scenic beautifi-
cation is $1,000,000, of which $200,000 would be Albemarle County's local
match. Funds to fully cover the County's local match are anticipated to come
from the proposed 1998/99-2002/2003 CIP ($39,200 for Airport Road sidewalk)
and funds originally intended to match the Airport Access award ($300,000 in
local money was necessary for that). The Airport Access match is now antici-
pated to come from the Airport's passenger facility charges subject to Federal
Aviation Administration approval.
The ISTEA funds would be used to support improvements to Airport Road
which are consistent with the goals, principles/objectives and recommendations
of the Land Use Plan regarding community and road design, multi-modal use and
traffic reduction. Staff recommends the Board of Supervisors adopt the
attached resolution with the understanding that the source for the County's
match will be as described above.
By the above recorded vote, the Board adopted the following resolution:
The Board of County Supervisors of Albemarle County, Vir-
ginia, in regular meeting on the 7th day of January, 1998, adopted
the following resolution:
January 7, 1998 (Regular Day Meeting)
Page 20
Projec~ Endorsement Resolution
WHEREAS, in accordance with Commonwealth Transportation Board
construction allocation procedures, it is necessary that a
request by resolution be received from the local government
or state agency on order that the Virginia Department of
Transportation program an enhancement project in the County
of Albemarle.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of
Albemarle County, Virginia, does hereby request the Common-
wealth Transportation Board to construct bikelanes, side-
walks, and landsCape/scenic beautification on Airport Road
(Route 649) from Route 29 to Route 606, and
BE IT FURTHER RESOLVED, that the Board of County Supervisors
hereby agrees to pay 20 percent of the total cost for plan-
ning and design, right-of-way, and construction of this
project, and that if the County of Albemarle subsequently
elects to cancel this project, it hereby agrees to reimburse
the Virginia Department of Transportation for the total
amount of the cost expended by the Department through the
date the Department is notified of such cancellation.
Item No. 13.15 Requests received under Personnel Policy §P-63 for
Voluntary Early Retirement from four County employees for FY 1998-99.
Albemarle County Personnel Policy §P-63 provides for voluntary early
retirement for County employees who have been employed by the County for ten
of the last thirteen years and who are at least 50 years of age and currently
employed. Staff has received four requests from employees who have been
employed with the County for the prerequisite minimum number of years and have
indicated their intentions to retire within the next fiscal year. Policy
dictates that applications to enter the program be submitted by December 1 of
the preceding year so that budgets can be adjusted to accommodate the re-
quests. The associated employee costs will be built into the FY 1998-99
budget since notification has been received.
County police requires the Board of Supervisors to approve all early
retirement applications upon recommendation of the County Executive. Staff
recommends that these four requests be so approved with the budgetary implica-
tions absorbed within the appropriate departmental FY1998-98 budgets.
The Board approved the four requests for Voluntary Early Retirement as
recommended, by the above shown vote.
Item No. 13.16 Policy Guidelines for Deferral of Zoning Applications.
The Board requested that staff review how other Virginia counties handle
deferring zoning submittals and make several changes based on the Board's last
discussion of the issue. Staff provided a summary of guideliines other
localities follow to manage this process.
Applicants should submit a written deferral request signed by the
applicant to the Clerk of the Board of Supervisors no later than the Wednesday
morning a week before the Board's public hearing. This will enable the
request to be included in the Board package/agenda that is distributed on
Friday afternoon, as well as provide an opportunity for a public announcement
at the Wednesday Board meeting that an upcoming item has been deferred. If
the written request is received before the Wednesday deadline, then the first
deferral will be automatic, but the second request for deferral of the same
application will be at the discretion of the Board -- with the preference of
the Board to not grant deferral. Staff will make every effort to contact the
public when an automatic deferral is granted.
If a deferral rquest is received after the Wednesday morning deadline,
deferrals also will be at the discretion of the Board, with the understanding
that since public notification will be more difficult to achieve, the Board
will not likely grant deferral. If this Zoning Policy is included in the
Board's Policy and Procedures Manual that is adopted each year, it can be re-
examined annually to determine if it is working as planned.
January 7, 1998 (Regular Day Meeting)
Page 21
Ms. Humphris noted that the chart showing how other localities handle
deferral requests shows that Roanoke allows only one deferral per application,
un~ess there are unusual circumstances. She said applicants should not be
allowed to continue deferring an item because it is convenient, and suggested
that Albemarle County adopt the same policy. Ms. Thomas said it is important
to let the public know when something is going to be decided, but if negotia-
tions are underway, it may be to the Board's advantage to allow a deferral.
Ms. Humphris said that could be handled under "unusual circumstances".
Ms. Thomas suggested that approval of multiple deferrals be left to the
Board's discretion. Mr. Martin suggested staff revisi~ this matter and
present further recommendations to the Board. Mr. Bowerman suggested a
Wednesday deadline so that, whenever possible, notice could be given at the
next Board meeting that an upcoming item has been deferred. Mr. Tucker said
deferral requests are only a problem when they involve a big project.
Mr. Marshall said when the public expects a public hearing, they are irritated
when they arrive at a Board meeting only to discover that an item was de-
ferred.
It was the consensus of the Board to defer this item to allow staff to
revise their recommendation.
Item No. 13.17 Piedmont Regional Education Program (PREP) facility
financing.
The Piedmont Regional Education Program (PREP) is currently comprised of
the school board of the City of Charlottesville, and the school boards of
Fluvanna, Greene, Nelson and Albemarle Counties whose purpose is to develop
and provide special education programs and other appropriate education
services to students who attend their respective school divisions managed by
the school boards. PREP operates a school known as "Burgess Lane" for
severely emotionally disturbed students who are placed by each of the school
boards as permitted by applicable state and federal laws. At the present
time, Burgess Lane operates out of modular classrooms located at CATEC. In
preparing to construct a new permanent facility to house Burgess Lane, an
operating agreement, as well as a lease, have been developed and agreed to by
all of the participating jurisdictions with the exception of Albemarle.
Highlights of the agreement are as follows:
1)
The term of the agreements commence upon the date of execution and
expire on June 30, 2010;
2)
Should Albemarle County require the exclusive use of the facility, to be
built on Albemarle High School property, prior to 2010, the County can
occupy the full facility with a one year advance notice to the PREP
Board;
3)
Albemarle County shall receive a two percent administrative fee to cover
construction management and related administrative costs and expenses;
4)
Albemarle County shall be allocated at the onset 29 of the anticipated
64 student spaces to be available in the facility with the City of
Charlottesville receiving 21, Fluvanna 2, Greene 10 and Nelson 2;
5)
If any school board chooses to decrease its allocation of student
spaces, Albemarle County has the right of first refusal for up to 60
percent of the student spaces being released as well as 60 percent of
any future expansion of the facility; and
6)
Rent paid by PREP shall equal the annual debt service incurred by the
County of Albemarle for the Burgess Lane school building and other
improvements constructed to house PREP programs and services. Tenant
has the right to extend the lease for two consecutive five-year terms
beyond the year 2010. Tenant shall be responsible for maintenance of
the premises as well as other applicable insurances.
As presented to the Board in December, the Board's only action that will
be required on this project will be a future appropriation of both the short
term borrowing proceeds anticipated in early 1998 as well as approval of a
VPSA application currently estimated at approximately $3,000,000 within the
next two years for permanent financing of the facility. Should any of the
provisions of the agreements outlined above raise any concern, such concerns
January 7, 1998 (Regular Day Meeting)
Page 22
would be welcomed by the school staff as these agreements will be forwarded to
the School Board for their approval during January.
Staff recommends that, if there are no concerns with the project as
outlined, County staff be instructed to communicate the Board's concurrence
for the project as outlined to educate staff so that the appropriate paperwork
can be initiated for the short-term borrowing needed to keep the project
moving forward. Scheduled completion date of the facility is anticipated to
be August, 1999.
Ms. Humphris asked why a two percent administrative fee was recommended.
Mr. Tucker said that is the standard fee the County receives.
By the above shown vote, the Board instructed County staff to communi-
cate the Board's concurrence for the project as outlined to educate staff so
that the appropriate paperwork can be initiated for the short-term borrowing
needed to keep the project moving forward.
Item No. 13.18 Copy of letter dated December 12, 1997, from
Mr. Robert H. Connock, Jr., District Construction Engineer, to
Mr. Robert W. Tucker, Jr., providing ~otice of a Location and Design Public
Hearing on preliminary plans for the proposed improvements to Route 29 (Proj:
029-002-129, RW-201,C501, from 0.053 mi north of Route 641 to 0.252 mi north
of Route 641 in Albemarle County), was received for information.
Item No. 13.19 Letter dated December 11, 1997, from Mr. C. Kemper Loyd,
Environmental Engineer Senior, Department of Environmental Quality, to the
Honorable Charlotte Humphris, re: Reissuance of VPDES Permit No. VA0075981,
Ramada Inn Monticello STP, was received for information.
Item No. 13.20 Letter dated December 4, 1997, from Mr. Jay Roberts,
Environmental Engineer, Department of Environmental Quality, to the
Honorable Charlotte Humphris, re: Notice of Receipt of XrWPP Application,
University of Virginia Real Estate Foundation, North Fork Research Park (JPA
97-1961), was received for information.
~In accordance with the requirements of Section 62.1-44.14:5
of the Code of Virginia, this letter notifies you that the Depart-
ment of Environmental Quality (DEQ) has received an application
for a Virginia Water Protection Permit (VWPP). A copy of the
application is enclosed. The application contains the name of the
applicant and the nature of the application and the proposed
discharge.
Should DEQ propose to issue a VWPP for the activity, a copy of
the public notice describing the proposed permit limitations will
be provided to your office as required by Section 62.1-44.15:01 of
the Code of Virginia. If you have any questions concerning the
application or the VWPP program, please call me at (540)574-7802."
Ms. Thomas asked how much Mr. David Hirschman, Water Resources Manager,
is involved with this project. Mr. Tucker said Mr. Hirschman was provided a
copy of the letter; however, Mr. Tucker did not know the status of the project
and said he would have staff get back to Ms. Thomas.
Referring to a letter from the Army Corps of Engineers, Ms. Humphris
asked whether a new proposal regarding the road alignment is forthcoming.
Mr. Hirschman said the University will have to address that issue.
Item No. 13.21 Letter dated December 3, 1997 from the
Honorable Charles S. Robb, United States Senate, to the
Honorable Charlotte Y. Humphris, regarding Federal Communications Commission
Docket No. 97-182 concerning the preemption of state and local zoning and land
use restrictions on the siting, placing and construction of broadcast station
transmission facilities.
~Knowing of your interest in Federal Communications Commission
(FCC) Docket No. 97-182, concerning the preemption of local zoning
January 7, 1998 (Regular Day Meeting)
Page 23
000250
authority, I have enclosed a letter I sent to the FCC on this
matter.
In brief, I share your concerns about the FCC's plans. For the
record, during debate on the 1996 Telecommunications Act, I voted
in favor of amendments that would respect the authority of local
laws and regulations regarding land use decisions. I also ex-
pressed my views on this matter to Senate leaders during negotia-
tions between the House and Senate. A copy of my letter on this
issue is enclosed."
Ms. Humphris said she appreciates Governor Robb's support of the Board's
position on this matter.
Item No. 13.22 GE Fanuc Hiring Report, was received for information.
Ms. Humphris asked Mr. Tucker to summarize the information provided by
GE Fanuc. Mr. Tucker explained the original loan agreement and interest
rates. Since GE Fanuc was unable to meet the 85 percent local hiring require-
ment, they have been required to pay interest on a $150,000 loan that has
already been repaid.
Mr. Marshall said that, while he was disappointed that the company did
not meet the required percentage of professional hirings, it did reach a 75
percent general factory employment rate. He added that those employees make
approximately $16.00 an hour, after benefits, which is more than some other
local companies pay their employees.
Item No. 13.23 Notice of petition filed with the State Corporation
Commission (Case No. PUA970052) by MCI Communications Corporation and
Worldcom, Inc., for approval of agreement and plan of merger, was received for
information.
Item No. 13.24 Notice of application filed with the State Corporation
Commission (Case No. PUE970904) by Virginia Electric and Power Company to
revise its fuel factor pursuant to Va Code §56-249.6, was received for
information.
Item No. 13.25 Monthly update on the FY 1997/98 Project Schedule for
the Department of Engineering & Public Works as of December 19, 1997, was
received for information.
Item No. 13.26 Arbor Crest Apartments (Hydraulic Road Apts.) Monthly
Bond and Program Reports for the months of October and November, 1997, was
received for information.
Item No. 13.27 Copy of letter dated December 19, 1997, from
Ms. Viola O. Baskerville, Co-Chair, James River Heritage Partnership, provid-
ing notice that their application for designation of the James River as an
American Heritage River has been submitted to the Council on Environmental
Quality, was received for information.
"I am pleased to announce that our application for designa-
tion of the James River to be an American Heritage River has been
submitted to the Council of Environmental Quality. Please accept
my sincere thanks for the hard work each of you contributed to
this effort, particularly to those who provided us with resolu-
tions of support.
Please mark you calendar for Wednesday, January 7, 1998 when
the Partnership will convene once again to discuss strategies for
the next step. Because we anticipate being designated as an
American Heritage River, we think it important to develop a course
of action that can be implemented once designation occurs. The
meeting will take place at 2:00 p.m. at the Valentine Museum, 1015
East Clay Street in downtown Richmond.
January 7, 1998 (Regular Day Meeting)
Page 24
00025
I would like to remind all Partnership members of the cost
incurred by the City of Richmond for the design and printing of
the finished nomination package. As was suggested back in October,
it would be appreciated if each of the Partnership Co-Chairs could
solicit $3,500 from their participating localities in order to
cover these production costs. Localities and agencies may choose
to work with their regional Co-Chairs to arrive at an appropriate
contribution. We will gladly accept any contributions to help
defray our costs.
City staff will have copies of the full nomination package
available for you at the January 7 meeting. If you are unable to
attend, or wish to receive a copy prior to the meeting, please
contact Daniel Moore at (804) 780-7550. (Please note that there
will be a nominal charge for postage.)"
Although the County supports the partnership, Mr. Tucker said he does
not recommend the Board authorize money to be sent to support it. He said
other areas which will benefit more from the Partnership should fund it.
Item No. 13.28 October, 1997 Financial Management Report, was received
for information.
Ms. Thomas asked if the Board has to take action on this item.
Mr. Tucker said staff is working on changing the report's figures and will
provide the Board with information on how reductions are taking place.
Item No. 13.29 Copy of minutes of the Albemarle-Charlottesville
Regional Jail Authority Board meeting for October 9 and October 30, 1997, was
received for information.
Item No. 13.30 Copy of minutes of the Rivanna Water & Sewer Authority
Board of Directors meeting of November 24, 1997, was received for information.
Item No. 13.31 Copy of minutes of the Board of Directors of the
Albemarle County Service Authority meeting of November 20, 1997, was received
for information.
Item No. 13.32 Cost Impact Analysis of Comprehensive Water Resources
Ordinance, was received for information.
Agenda Item No. 14a. Transportation Matters: Work Session: Six Year
Secondary Road Plan.
Mr. David Benish, Chief of Community Development, said the Planning
Commission approved the proposed priority list at its December meeting. There
have been a couple of changes to the priority given some items. The Commis-
sion recommended that the Route 712 road paving project be given lower
priority so that it will not fall into VDoT's Six Year Construction Plan list,
since a necessary right-of-way has not yet been obtained. Other changes
affect projects already endorsed by the Board. He noted that the Commission
has raised some concerns about the cost per vehicle trip on unpaved roads.
Mr. Bowerman, referring to Item #3, asked if the bridge over the CSX
railroad was in the Rio Road project. Mr. Cilimberg said the Meadow Creek
Parkway and Rio Road projects overlap in that area.
Referring to Item #6, Ms. Humphris pointed out there is a difference
between VDoT's and the Board's perceptions about Georgetown Road spot improve-
ments. She thought the decision had been made not to widen Georgetown Road,
and is concerned that it still appears in the Plan. Mr. Benish said he has
advised VDoT of the Board's wishes. Ms. Angela Tucker, Resident Engineer for
VI)oT, said she would see that the change is reflected in the Plan.
Mr. Marshall said the Southern Parkway should not be a thoroughfare to
southern Albemarle County. Mr. Benish said the project does not qualify for
VDoT funding, so the County will have to fund the entire $3.5 million.
January 7, 1998 (Regular Day Meeting)
Page 25
000 52
Mr. Cilimberg said staff is working on a request to remove this section of
road from the Comprehensive Plan as an amendment to the Plan. He noted that
this road was identified as one that will be needed as part of the Southern
City Study conducted by the Metropolitan Planning Organization.
Ms. Humphris said it is disturbing when plans for roads that have been
deemed essential are scratched due to the objections of people who have moved
into the area after the plans have been made. If a road is necessary to move
traffic, it should proceed. The public should be more considerate, since they
are only a part of a larger community, and this involves long-range planning.
Mr. Bowerman added that when a road is proposed, staff looks at all the issues
and makes decisions based on traffic needs. Mr. Marshall said movement of
traffic is important, but noted that on Fifth Street the complaining homeown-
ers have been there for years. He reiterated the need for an interchange at
Avon Street and 1-64. Mr. Cilimberg said the Southern City Study reviewed
that idea and recommended the construction of the Southern Parkway and Mill
Creek Drive in lieu of an interchange.
Regarding Item #50, Grassmere Road, Ms. Thomas said the right-of-way is
available from Westvaco, but has not been obtained in writing. Ms. Tucker
said she does not know the details, but will report back to the Board.
Mr. Cilimberg advised the Board that the City has asked the County to
consider improvements to the Penn Park Lane/Rio Road intersection made
necessary by the Meadow Creek Parkway project. The Board had decided not to
include the project in the Six-Year Plan, to allow the public a chance to
understand the proposed plans. The developer will have to pay for any
improvements. He said the request will be sent to the Board again this year.
This is a residential development area, so there will be a lot of public
interest.
Mr. Martin said he assumed the Board's position had not changed.
Ms. Thomas said the Meadow Creek Parkway will remove a lot of traffic, which
might eliminate the need for these improvements. Mr. Cilimberg said VDoT will
conduct a traffic study after the Meadow Creek Parkway is built. With the
proposed configuration of Rio Road and sight distance requirements, some
improvements may be necessary, even with reduced traffic. Mr. Martin said the
Board needs more information. A proposed sketch has never been forwarded to
the Board, and there has been no estimate of the amount of property that will
have to be obtained. Mr. Cilimberg said he expects a conceptual plan for the
layout of the Meadow Creek Parkway will accompany the City's request. If the
Meadow Creek Parkway is approved, it will then be determined what kind of turn
lane construction might be needed on Penn Park and Rio Roads. Mr. Martin said
he expects the Board to cooperate with the City, but it is impossible to do
something until the Board knows what the request is.
Mr. Tucker recommended the Board set a public hearing on the Six Year
road Plan for either February 11 or February 18, 1998.
Ms. Thomas asked if West Leigh Drive would be considered during that
public hearing. Ms. Tucker said, as the road has not been taken into the
state roadway system, it cannot be included in the Six-Year Plan at this time.
Mr. Bowerman made the motion, seconded by Ms. Humphris, to set the Six
Year Secondary Road Plan for public hearing on
February 18, 1998.
Roll was called and the motion passed by the following recorded vote:
AYES: Mr. Bowerman, Ms. Humphris, Mr. Marshall, Mr. Martin, Mr. Perkins and
Ms. Thomas.
NAYS: None.
Regarding Item #57, Reservoir Road, Ms. Thomas said the traffic count
was conducted on the first section of the road, but suggested it should be
done further up in the Ragged Mountain area. One homeowner is definitely
against paving, therefore obtaining the right-of-way is unlikely. Mr. Benish
said completion on this project is a long way off.
Mr. Perkins questioned the cost of managing the Hatton Ferry.
Ms. Tucker said in the past the cost has been covered with a transfer of
funds. It has been decided to adjust the Six-Year Plan to more appropriately
reflect costs. Mr. Tucker asked about ridership, but Ms. Tucker did not have
January 7, 1998 (Regular Day Meeting)
Page 26
000253
any figures. Mr. Perkins suggested putting the ferry service on a per-trip
fee basis, noting that $120,000 is a lot to spend for the occasional trip
across the river. Ms. Tucker said she will gather information on the ferry to
be presented at the next meeting.
Mr. Bowerman asked if there was public right-of-way available.
Ms. Tucker said she thinks there is. Mr. Bowerman then said if the ferry is
not advertised in an attempt to generate business, perhaps the County should
not maintain it. Ms. Tucker said Hatton Ferry is only one of two ferries in.
the country, and is considered an historical feature.
Mr. Tucker asked if Buckingham County shares the cost. Ms. Tucker said
the operation is stationed in Albemarle, so that is where the bulk of the cost
lies, but Buckingham County maintains the landing and connections on its side
of the river. Mr. Martin asked if the lodging tax could finance this in the
Capital Improvements Plan. The ferry could be promoted as a tourist attrac-
tion.
Mr. Bowerman suggested staff talk with the Tourism Bureau to see how the
ferry is currently advertised. Mr. Tucker said he would ask staff to look
into this matter.
Agenda Item No. 14b. Traffic Management Program Pilot.
Mr. Cilimberg said the County was informed in early December that it was
selected to participate in VdoT's pilot traffic calming program.
Staff met with VdoT to discuss how this pilot program would be imple-
mented in the County. Staff presented results of that meeting to the Board of
Supervisors for input and suggestions. The proposed general locations for
study in the pilot include: Hollymead Drive/Forest Lakes South area, Dunlora
Subdivision, Carrsbrook/Northfields/Raintree and Batesville. Staff and VDoT
recommend these locations because of interest expressed within these neighbor-
hoods to address existing traffic management issues.
This pilot program will last approximately two years (concluding in
December 1999). Staff and VDoT will be evaluating the experience/impacts/
results of the pilot program on an on-going basis throughout the pilot period.
There will be meetings with affected neighborhoods to explain proposed
solutions before the pilot program is implemented.
Staff requests the Board's endorsement of the program proposal and areas
selected for this study in the pilot program. Mr. Cilimberg noted that
additional areas have expressed an interest in participating in the pilot
program.
Mr. Bowerman asked whether VDoT has agreed to relax their mile-per-hour
standards. Mr. Cilimberg said that Ms. Tucker agreed to relay the Board's
request to VDoT. It is desirable to have the ability to use discretion at the
local level, based on circumstances. Ms. Tucker said she discussed the matter
with the Traffic Engineering Office in Richmond, since it is a pilot program
on Carrsbr0ok Drive and Hollymead Drive, but did not receive a definitive
answer. Mr. Bowerman said he does not want the Board to go to the public with
the plan if there is no flexibility. Ms. Tucker said the Research Council has
been asked to serve on a committee to provide internal support for the
program. Mr. Bowerman asked if the local VDoT office has any latitude to
lower speed limits if it is not permitted under the program. Ms. Tucker said
this created a public outcry with one other project, due to safety concerns
when some people ignored the speed limit. Mr. Cilimberg said the Police
Department should be included in the discussions.
Mr. Bowerman said there is a need for a committee to study the plan. He
suggested Mr. Martin, Ms. Thomas and he serve on it, since the areas in the
pilot are located in their jurisdictions. Ms. Tucker said the Police Depart-
ment has already requested involvement on the committee. Ms. Thomas said the
Batesville Ruritan Club is eager to participate in the program too.
Mr. Bowerman asked that Board members be advised of all meetings.
January 7, 1998 (Regular 'Day Meeting}
Page 27
0002S4
Agenda Item No. 14b. Other Transportation Matters.
Ms. Tucker said she has not responded to the concerns raised at last
month's meeting and has no news to report. She will provide a follow~up to
this meeting and the December meeting next month.
Mr. Perkins mentioned there are several places on Route 250, particu-
larly where the new road crosses the railroad track, where the shoulder is
breaking away. He did not provide the exact location, but asked that VDoT
make repairs.
Mr. Martin said school buses are pulling over onto one of his constitu-
ent's property located off Route 29 North, east past Advance Mills Road,
damaging the resident's property.
Ms. Humphris expressed appreciation for Ms. Tucker's assistance in
resolving a problem last month. No details were provided.
Mr. Bowerman asked if the issue of exhaust brakes on Route 29 North will
be addressed. Ms. Tucker said, ~Yes."
(Note: At 10:19 a.m. Mr. Bowerman left the meeting.)
Mr. Marshall asked whether Mill Creek Drive is now open.
Mr. Bill Mawyer, Director of Engineering and Public Works, said the road is
not open yet, because bad weather has prevented paving and marking.
Mr. Mawyer added that, regarding the design of Mill Creek Drive and
Route 20, engineers met with VDoT to survey the area, and confirmed that the
appropriate sight distance exists. Staff will continue to work with VDoT on
other possible solutions, including signage or flashing lights.
(Note: At 10:21 a.m. Mr. Bowerman returned to meeting.)
Mr. Marshall suggested putting a police officer at that location for
awhile to enforce the speed limit. Mr. Tucker confirmed that the new road
will be called Mill Creek Drive.
Agenda Item No. 15. 10:00 a.m. - Emergency Operations Plan, Presenta-
tion by Kaye Harden.
Mr. Kaye Harden, Emergency Services Coordinator, made a presentation on
the Emergency Operations Plan. He provided a handout, which is on file in the
Clerk's office and a permanent part of the record.
Mr. Harden said that when a disaster involves multiple locations spread
out over a larger area, applicable teams from the City, County and the
University of Virginia work together to resolve the situation. In the past,
this had not been a joint operation, but now efforts to provide emergency
operations are coordinated through the joint City/County Emergency Operations
Center, located in Zehmer Hall.
One of Mr. Harden's responsibilities is to write the Emergency Opera-
tions Plan and to update it annually. Every four years the plan must be
readopted by the Board of Supervisors.
Mr. Tucker noted that Mr. Harden began from "scratch" to develop this
very good plan. The Center has done a very good job of addressing needs
whenever bad weather has occurred. Ms. Humphris said the Piedmont Health
Facility fire was a good example of a joint effort required during a local
disaster.
Ms. Thomas added that the new Monticello High School will be a great
addition to the facilities available to provide shelter during emergencies.
Mr. Tucker said that the shelters are not used to a great extent, because
January 7, 1998 (Regular Day Meeting)
Page 28
00O:855
people cannot get to shelters during bad weather. People tend to go to
relatives, or stay in hotel and motel rooms provided by the Red Cross.
Agenda Item No. 16. Welfare Reform Update by Martha Harris, Chairman of
Board of Social Services.
Ms. Martha Harris, Chairman of the Social Services Advisory Board,
provided an update on welfare reform, including an overview of the VIEW
program and the foster care and adoption programs. The VIEW program is going
well, with 70 active participants involved, 51 of whom have gotten jobs.
Ms. Kathy Ralston, Director of Social Services, provided a chart showing
statistics pertaining to the VIEW program. The chart is on file in the
clerk's office and a permanent part of the record. She noted that Charlottes-
ville and Albemarle have always had high diversion numbers, meaning that they
have done a good job of keeping people from using social services when they do
not really need them. The program is going well, but more work needs to be
done to help participants retain their jobs. She noted that many people lost
their jobs in December.
Ms. Harris said the number of children entering the foster care program
has increased alarmingly, as the result of changes in foster care state
initiatives. Permanent plans must be in place so that a child is placed into
a permanent setting within one year of being placed in foster care. This has
placed a strain on staff and foster care families.
Ms. Thomas asked how these programs are funded. Ms. Ralston said funds
from the Comprehensive Services Act pay for some of the costs, and federal and
state dollars also pay a portion. Ms. Humphris said she heard that the
Governor's budget does not provide enough of an increase in funds through the
Comprehensive Services Act. She wondered if localities are going to have to
begin funding some of the services. Ms. Ralston said Social Services will ask
the State for more money as needed, but ~he County must come up with a 45
percent match.
Mr. Martin said he will be interested to see how many people will become
self-sufficient before the mandatary imposed two year limits are reached, once
the program has been in place for another six months. Ms. Ralston said low
wages are creating problems. Ms. Humphris said Senators Couric and Early's
Bill presented last year dealt with potential outcomes at the end of the two-
year period. She will be interested in the Advisory Commission on Welfare
Reform's response. Mr. Martin said the County, State and Federal governments
have to react to facts, but must be willing to change strategies as needed.
(Note: At 10:55 a.m., Mr. Bowerman left the meeting.)
Mr. Perkins asked whether Ms. Ralston was familiar with a private
program called "SOS", which provides children permanent placement homes
instead of continually uprooting them. Mr. Martin said the plan gives a
child stability within a certain house, but there is no guarantee that those
same parents will be in the program over the long run. There would, however,
be environmental stability.
(Note: At 10:57 a.m., Mr. Bowerman returned to the meeting.)
Ms. Ralston said two new laws will impact this program. Children are
not going to be kept in foster care for the long term, and adoptions will
increase. Social Services is seeing large numbers of sibling groups entering
foster care. It is difficult to place groups of siblings together. Children
are now exhibiting more severe behavioral problems, resulting ina greater
need for specialized foster care. This impacts the whole system, and there
are no additional resources to deal with additional requirements.
Mr. Davis said 90 percent of the workload for the new attorney in his
office pertains to Social Services matters. Ms. Ralston said changes in the
law are great for the children, but there is no additional funding or staff.
She added that adult protective services have been impacted as well.
(Note: The Board took a break at 11:02 a.m. and reconvened at 11:19
a omo )
January 7, 1998 (Regular Day Meeting)
Page 29
Agenda Item No. 17. Discussion: Request on behalf of Piedmont Amuse-
ments Corp., d/b/a StarBase Alpha, for permit to operate Dance Hall.
Mr. Davis said the County Code requires that anyone who wants to operate
a dance hall obtain a permit from the Board of Supervisors. It sets out five
pieces of information, which were included in Mr. Colley's letter to the
Board. No one under the age of 18 can attend a dance hall, unless with, or
having written permission from, a guardian. Exemptions apply to certain
events. Violation of the restriction is a misdemeanor by the operator of the
dance hall.
Mr. Colley, who owns Star Base Alpha, has requested a permit to operate
a dance hall. He is interested in opening a teen club for County youths,
where no alcohol is allowed. He asked that the Ordinance be changed to say
that alcohol cannot be served to youth under 18 years of age, but that they
not be prohibited from gathering to dance.
Mr. Marshall said he does not see any problem with the request, since
there are other places, such as movie theaters, that allow this type of
activity. Mr. Bowerman said he has serious concerns and wants Chief Miller's
input regarding people collecting and moving from place to place, which he
perceives as a serious current problem. Young people can gather with older
persons in parking lots. He is glad to have the current business in that
location, but has concerns about this request.
Mr. Martin said this request is more complicated than Mr. Colley thinks.
He likes the concept of activities for young people, but needs to have more
information on plans to eliminate problems that can occur when young people
gather. Current activities have not provided safe alternatives. He said this
will also present personnel problems.
Mr. Colley said people are dropping their children off now at other
places, with no problems, and he does not know why his business would be any
different. Mr. Marshall said bringing people together into a large party
atmosphere could lead to problems. Mr. Bowerman agreed, adding that there are
already problems involving adults where no alcohol is involved.
Mr. Tucker said staff will discuss the matter with the Chief of Police
and get back to Mr. Colley in February regarding his options. Mr. Bowerman
offered to meet with all parties involved.
Agenda Item No. 18. 11:00 a.m. PUBLIC HEARING on a Residential Lease
Agreement, with addendum, by and between the County of Albemarle and the City
of Charlottesville for property known as the Towe Park Tenant House. (Adver-
tised in the Daily Progress on December 29, 1997.)
Mr. Tucker said the City and County own a house at Town Park. The
tenant, who occupied the house since May of 1996, vacated the house this past'
November. The vacancy was advertised in the Daily Progress and approximately
29 responses were received. Each prospective tenant was asked to provide two
references. After checking references, the top seven prospects were inter-
viewed. The Parks and Recreation Department is recommending that the City and
County enter into a lease agreement with Mr. Danny Roach.
The new tenant will be responsible for paying $400 monthly rent and
performing approximately 30 hours of work per month. The rent figure is based
on an estimated fair rental value of $925 with a 25 percent reduction to $700
based on the various factors involved with being located in a public park.
The rent is further reduced by $300 based on an estimated value of $10 per
hour for the work requirement. The fair market value estimate and the
location reduction percentage was estimated by the County Assessor.
The lease has been reviewed and approved by the offices of both the City
and County Attorneys. The lease consists of a standard residential lease
agreement with an addendum to cover the special requirements such as tenant
responsibilities. The Deputy County Attorney has advised that Virginia Code
Section 15.2-1800(B) requires the Board of Supervisors hold a public hearing
prior to entering into this lease agreement. The Clerk of the Board has
advertised the hearing as required.
January 7~ 1998 (Regular Day Meeting)
Page 30
000257
Staff recommends that the Board of Supervisors hold the public hearing
and then authorize the County Executive to sign the lease agreement (on file
in the Clerk's office) on behalf of the County.
Mr. Marshall opened the public hearing. There being no one present to
speak, Mr. Marshall closed the public hearing.
Mr. Martin moved, seconded by Mr. Bowerman, to authorize the County
Executive to sign the lease agreement on behalf of the County.
Roll was called and the motion passed by the following recorded vote:
AYES: Mr. Bowerman, Ms. Humphris,' Mr. Marshall, Mr. Martin, Mr. Perkins and
Ms. Thomas.
NAYS: None.
Agenda Item No. 19. Discussion: Feasibility of broadcasting Board of
Supervisors meetings on Adelphia Cable's Public Access Channel and/or develop-
ing other informational programming.
Mr. Tucker said for some time members of the Board of Supervisors and
County Executive staff have discussed in general terms the possibility of
broadcasting in some way the meetings of the Board of Supervisors to allow for
greater viewership of and participation in these meetings by local residents.
Because the current Board meeting room is not technologically capable of
supporting a live broadcast at this time and would require a significant
upgrade to do so, staff has reviewed several other options in addition to a
live broadcast that would provide some level of Bcard-sponsorad programming
for citizens. The ultimate decision of how to proceed depends on the Board's
specific goals and objectives in providing public access programming and on
the level of funds and personnel time that can be dedicated to this initia-
tive.
In assessing the possibility of developing programming for the Board of
Supervisors to be broadcast on Adelphia Cable we have identified three
distinct options to consider:
Live Broadcast of Board of Supervisors Meetings:
This option would require at least $4000 to $5000 (plus the cost of
mounting a permanent camera and switching equipment) to upgrade our
technology to permit live broadcasts from the current Board meeting
room. The major upgrade would involve the activation of a "return path"
on the existing cable to allow a live feed from the COB to the Adelphia
studio. If we want to pursue this option, Adelphia management has
offered to have an engineer assess the meeting room to look at other
technical issues like lighting, audio, etc. Several other issues should
be considered if this option is seriously pursued including the need for
the county to identify and train either volunteers or staff members who
would be responsible for covering these meetings on a regular basis - a
minimum of 15 hours a month would be required for filming the meetings
themselves plus some studio time for graphics, production, etc.
Viewership is also an issue, particularly during the often lengthy day
meetings which can last up to seven hours at a stretch. We do not
anticipate that many viewers will be interested in watching a meeting
for that length of time and may well tune out before crucial issues are
discussed. Adelphia's public access staff does not work mornings, so any
difficulties encountered during Wednesday morning meetings would be
difficult to address.
Taping Board of Supervisors Meetings to be Broadcast at a Later Date:
This option would not require any significant technical changes to the
current meeting room. We would still need to identify and train a
dedicated corps of volunteers or staff members who could tape the
meetings, edit and produce the final product and get the tapes to
Adelphia. Equipment availability is something else to consider as our
film crew would have to pick up, set up, take down and retum the video
and audio equipment equipment is limited and is available to interested
parties on a first-come, first-serve basis. Adephia has indicated a
willingness to run taped Board meetings on a regular schedule which
would allow consistency in viewership, although the length of some of
the meetings, especially the day meetings, is still an issue.
January 7, 1998 (Regular Day Meeting)
Page 31
000258
Production of an In-Studio Show:
If the intent of the Board is to provide timely information on critical
topics rather than broadcasting Board meetings in their entirety,
another option is for the county to produce its own in-studio show.
Members of the Board, county staff and others could gather in the
Adelphia studio on a regular basis for a roundtable-type discussion that
could summarize or highlight relevant Board topics. This option would
require the creation of a production team that could tape the show,
produce the necessary graphics and edit the program. Some sources of
help for this team such as the Walton Middle School crew are available,
but the creation of a consistently high quality show that would run on a
regular schedule would require trained and dedicated staff or the hiring
of an experienced video production crew.
Staff recommends that the Board carefully consider exactly what objec-
tives should be accomplished with the creation of programming for the public
access channel before moving ahead with any of the above options, recognizing
that the production of a regularly scheduled, quality broadcast of any type
will require a significant investment of Board members' time as well as time
and financial resources from county staff. Adelphia is willing to provide
public access time to air our programming, but has not yet firmly committed to
running 15-20 hours of meetings monthly.
The critical question is what the audience wants and could potentially
receive from our programming. While the concept of live broadcasts seems
attractive at first glance, the expense and staff commitment of getting it up
and running combined with a realistic assessment of how many people actually
will watch six to seven hour meetings at a sitting may make another option
more feasible.
Mr. Marshall asked for input from the Board. Ms. Humphris said the
Board needs to know how many people are served by Adelphia Cable. Ms. Lee
Catlin said 30 percent of households in the area are currently served by the
company. Mr. Martin asked Ms. Catlin if she knew the percentage of the cable
audience who live in the City. She did not.
Ms. Thomas showed a petition that was submitted to the Board a year ago,
which contained signatures of 150 petitioners requesting that Board of
Supervisors meetings be broadcast. She noted that the County would have to
also consider airing meetings of the Planning Commission and School Board.
Mr. Marshall said he liked the third option of highlighting high-profile
items. He suggested this item be put on hold for further input from staff.
Ms. Humphris said that, due to fiscal constraints, limited access to
Adelphia Cable and physical considerations, she liked the idea of production
of an in-studio show, but not on a regular basis. Such a program could be
aired when there is a lively and/or timely topic. This could change as
finances change and more people get access to cable.
Ms. Thomas said she liked the idea, but was concerned about the expense
of implementing even a pilot program. However, she noted that many people
like being able to watch City Council on television.
Mr. Perkins said if someone is concerned about a topic, they will come
to the Board meeting. He questioned whether it made good financial sense to
spend the money to air the meetings.
Mr. Martin said if there is an option of being able to broadcast live,
there should be an option of taping the meetings, editing them and showing
them at a later time. The Chairman could select items to be aired from each
meeting.
Mr. Marshall asked that this item be put on hold for twelve months to
see what the County's financial situation is at that time.
Agenda Item No. 20. Work Session: FY 1998/1999 - FY 2002/2003 Capital
Improvements Program (CIP) .
Ms. White said that, at the December 3rd CIP work session, the Board
asked staff to prepare a revised CIP that level funded FY98/99 projects to
bring to the CIP public hearing in February. In response, General Government
January 7, 1998 (Regular Day Meeting)
Page 32
000259
and School Division staff came together to develop the following proposed
FY98/99 - FY02/03 C1P that incorporates both project reductions and deferred
projects for the five-year period. The reductions and deferrals impact all
five years of the CIP program, since level funding in the first year has a
ripple effect on projects over the next four years. A report (on file in the
Clerk's office) reflects the proposed changes: Proposed Changes to General
Government CIP; Proposed Revenue Summary; Recommended vs. Revised General Fund
Transfer; Recommended vs. Revised Debt Service Levels; and Proposed Public
Hearing Advertisement.
The revised CIP is based on the following strategies:
The FY 98/99 general fund transfer to the CIP will be level funded,
which results in a savings of $577,000. The impact on general government
is $427,000 in project reductions and/or deferrals. The impact on the
School Division is $150,000 in technology and/or maintenance project
deferrals and/or reductions. Dollar changes to specific FY 99 projects
are listed in the report, as is the reduction in the FY 99 general fund
transfer.
The FY 99/00 - FY02/03 general fund transfer has been reduced in the
four year period to reflect the impact of level funding FY 99, as well
as the revised November revenue projections. Reduced revenues over the
four-year period will limit the county's ability to increase the annual
general fund transfer as much as originally planned and to maintain the
3 percent target ratio. Based on reduced revenues, the general fund
transfer is gradually increased from a ratio of 2.34 percent in FY 99
until it again meets the 3 percent target ratio of general fund transfer
to general fund revenues in FY03. This reduction is reflected in
Attachment D, which shows the general fund transfer recommended by the
Technical Committee versus the revised general fund transfer for a total
five-year reduction of $3.5 million. Over the four-year period, FY 00
FY 03, General Government projects have been reduced or deferred by
approximately $1.7 million for a total five-year reduction of $2.1
million. School Division maintenance and technology projects have been
reduced over the four-year peried by $1.2 million for a total five-year
reduction of $1.4 million.
School Division debt service will be level funded at a 7.51 percent
ratio of general fund revenues in FY 99, a ratio that will be maintained
at the same level throughout the five-year CIP. The impact will be a
$2.3 million reduction in debt service payments over the five-year CIP.
Depending on how the School Board decides to stage bended projects
within the five year period, the 7.51 percent ratio limit on debt
service could require a $5.5 million dollar reduction in VPSA school
bonded projects in FY 99 - FY 03 (this reduction is in addition to the
$7.1 million reduction/deferral previously recommended by the CIP
Technical Committee). The report shows the prior recommended debt
service levels vs. the revised debt service levels based on the 7.51
percent ratio with the $2.3 million dollar savings. In the report, the
School Division Capital Improvement Fund shows the impact of one
scenario using the fixed 7.51 percent debt service and gradual VPSA
bonds that increase from $3 million to $7 million over the five-year
period FY 99-FY03. The result of this scenario is a $5.5 million dollar
reduction in VPSA borrowed funds. Due to the fiscal~ impact of staging
projects and the debt service reserve, this particular scenario may
change as the School Board revises their CIP projects to conform to the
7.51 percent debt service limit. The School Board will approve a
revised CIP within the 7.51 percent debt service guideline at their
January 26 meeting.
Two CIPs will be advertised and presented at the February 18 public
headng. One scenario will propose a capital program that will be funded
within current revenues and will not require a tax increase. The second
will propose an expanded capital program (originally recommended by the
Technical Review Committee), which may require a tax increase or a shift
from operating revenues in order to fund it. The report shows the
proposed advertisement format for the two budget scenarios.
The CIP level funds the FY 99 general fund transfer and reduces the
total FY 99 -FY 03 CIP by approximately $9 million dollars, $6.9 million in
school division projects and $2.1 million in general government projects.
This revised CIP is brought to the Board for review and approval prior to
January 7, 1998 (Regular Day Meeting)
Page 33
OO0260
advertising the FY 98/99 - FY 02/03 CIP for the February 18 public hearing.
The School Board should have specific project reductions/deferrals in time for
the public hearing advertisement.
Ms. Thomas asked why the Board is aiming for at least a three percent
target ratio of general fund transfer to general fund revenues in FY 2003.
Ms. White said that figure seems like a reasonable share of general fund
revenues and gives staff a way to ensure they always put general fund revenues
into the CIPo There needs to be a gradual effort to bring it up to three
percent.
Ms. Thomas said capital responsibilities are short-circuited if the
Board does not put money in the CIP. Mr. Tucker said the balance could rise
if revenues change. For example, if revenues increase, staff could possibly
increase the amount put into the CIP. Reductions and deferrals are based on
trying to get up to three percent in FY 2003. The difference between the
previous recommendation and the newly proposed CIP is a savings of $3.5
million. This reflects maintenance and technology projects only. It does not
eliminate the increase in debt service over the next several years, but it
does minimize it.
Mr. Bowerman said he had a lot of difficulty understanding the figures
provided. Ms. White explained that limiting the School Board's debt service
would mean the School Board can decide how to stage their projects.
Mr. Bowerman said he understands that if the Board reduces debt service, it
reduces the borrowing ability, thus reducing the number of projects that can
be accomplished. Ms. White said it gets confusing to explain how projects can
be staged. Mr. Bowerman said he could not understand what is allocated from
current funds and what effect that will have over a five-year period.
Mr. Tucker suggested that Ms. White focus on next year's budget.
MS. White said a $3.5 million reduction in the transfer amount is for local
programs over five years. The other reductions are the $2.3 million in debt
service. Mr. Bowerman said the Board had asked to see the effect of level
funding over the next year and over the next five years, but this report is
confusing.
Mr. Tucker said the Plan has to be balanced with projected revenues. This
could not be accomplished if the CIP were prepared the way Mr. Bowerman
requested. The projects that are scheduled in the CIP now may be shifted off
the Plan, based on this year's projected revenues. If nothing has changed,
and what is known about expenditures and revenues for the years four or five
at this time has been determined, Mr. Bowerman wondered what the effect would
be if the Board deferred $500,000 and left everything else the same. He
believed the Board could then see the effect over the next five years,
delaying only the capital transfer. Mr. Tucker said, based on projected
revenues, the Board can defer projects. If they followed Mr. Bowerman's
scenario, Mr. Tucker could not see how the CIP could be balanced.
Mr. Bowerman said level funding works "through the pipe", meaning that
some things get pushed out. His approach could be used for the next fiscal
year, and still balance the budget over the next five years. Revenues would
stay the same, based on the information available. Mr. Martin said this
assumes that personal property projections will be less than what are antici-
pated. Ms. White asked if Mr. Bowerman would like to see projects moved back
to see what the effect would be. Mr. Bowerman responded, "Yes." He just
wants to keep things simple, since the Board cannot know what the next five
years will bring.
Mr. Martin said the budget must be balanced, using forecasted revenues.
Mr. Bowerman said there are so many variables that it is difficult to look too
far ahead. Ms. Thomas said citizens criticize government for not looking
ahead. $577,000 represents a one-to-two cent increase of the tax rate, which
the Board would want to put off until next year. If there is an unbalanced
budget, that money may show up next year.
Ms. Thomas asked what is termed an "unbalanced budget". Mr. Tucker said
an unbalanced budget occurs when revenue estimates do not balance with what is
being spent~ Ms. Thomas said that since the Board does not know what operat-
ing expenses and revenues will be, the report is simply an estimate of what
happens if projects are moved.
Mr. Tucker said the budget must be examined every year, because of
changes in revenue and other items, which change the picture. The Board can
January 7, 1998 (Regular Day Meeting) 000261
Page 34
then decide on whether to cut expenses, raise taxes, etc. Ms. White said if
the same revenues and transfers are going into the CIP, it would be taking a
larger share of a smaller revenue pie and putting them there. Transfers would
go up significantly. Mr. Bowerman said the Board has to do what the law
requires, but they do not yet know what the meals tax is going to generate.
The Board can, however, control operating expenses.
Ms. Thomas said the proposal is to control the rate of money going into
the CIP. She does not see how this could result in an unbalanced budget.
Mr. Tucker said revenue projections are done over a five-year period. If
funds are transferred from operations into the CIP, the budget could still be
balanced. Mr. Martin said the original forecasting method can be used, or
additional monies can be transferred out of the operating budget to make up
the difference. Both could be called ~balanced budgets". An unbalanced
budget occurs when new revenue projections are used and projects are moved
over one year, unless more monies are transferred to cover those projects.
Ms. Thomas said the largest source of revenue is the general fund
transfer to the CIP. If the Board controls that amount, it is not necessarily
indicative of the amount of general revenues coming into the County.
Ms. White agreed, and said that decision can be one that happens each year.
Mr. Tucker reminded the Board that during the operating budget hearing, the
Board can choose to take additional or less revenues.
Mr. Tucker said staff could bring back the scenario that Mr. Bowerman
requested, at the next meeting. Staff has requested a public hearing be set
for February 18, 1998. Ms. White said staff has tried to delay CIP decisions,
because it is increasingly evident that decisions between the capital budget
and operating budget need to be made first.
Mr. Bowerman asked whether the Board wanted the CIP budget to include
level-funded budgeting for the next year. Ms. Thomas said that is the purpose
of the public hearing. Mr. Bowerman said all scenarios need to be easily
understood. If the decision is whether to level-fund the contribution to the
CIP or not, the effect needs to be made clear to the public. Mr. Tucker said
that information could be given to the Board next week.
Ms. Humphris asked that staff show the debt service cost and the
borrowed amount for each year, as well. The consensus of the Board was that
this item be included on the consent agenda for the next Board meeting.
Ms. Thomas added that staff should provide more detailed information on
the effect of moving projects, so that the public understands the impact of
the decision.
Agenda Item No. 21. Cancel Board of Supervisors' meeting of January 21,
1998.
Ms. Humphris moved, seconded by Ms. Thomas, to cancel the Board of
Supervisors' meeting of January 21, 1998.
Roll was called and the motion passed by the following recorded vote:
AYES: Mr. Bowerman, Ms. Humphris, Mr. Marshall, Mr. Martin, Mr. Perkins and
Ms. Thomas.
NAYS: None.
Agenda Item No. 22. Other Matters not Listed on the Agenda from the
BOARD.
Mr. Perkins said Mr. John Martin, a citizen, wrote the Board in April
regarding control of discharge of firearms and hunting with firearms in the
County. Staff should respond to the letter. Mr. Tucker said staff would
inform Mr. Martin of the presentation to be made on a number of different
issues involving firearms, by the Department of Conservation and Game and
Inland Fisheries, on February 4, 1998.
January 7, 1998 (Regular Day Meeting)
Page 35
000262
Mr. Marshall presented Ms. Humphris, the former Chairman, her gavel, and
said he hoped he could live up to her reputation as Chairman. Ms. Humphris
said it had been a great two years.
Agenda Item No. 23. Executive Session: Legal and Personnel Matters.
At 12:25 p.m. Mr. Bowerman made the motion, seconded by Ms. Humphris,
that the Board go into Executive Session pursuant to section 2.1-344(A) of the
Code of Virginia: under subsection (1) to consider appointments to boards and
commissions, under subsection (3) to discuss the acquisition of a parcel for
public use and the transfer of public property, under subsection (7) to
consult with legal counsel and staff regarding specific legal matters relating
to reversion, and under subsection (7) to consult with legal counsel and staff
regarding probable litigation concerning a property matter.
Roll was called and the motion passed by the following recorded vote:
AYES: Mr. Bowerman, Ms. Humphris, Mr. Marshall, Mr. Martin, Mr. Perkins and
Ms. Thomas.
NAYS: None.
Agenda Item No. 24. Certify Executive Session.
At 3:35 p.m. Ms. Humphris made the motion, seconded by Mr. Martin, that
the Board certify by a recorded vote that to the best of each Board member's
knowledge only public business matters lawfully exempted from the open meeting
requirements of the Virginia Freedom of Information Act and identified in the
motion authorizing the executive session were heard, discussed or considered
in the executive session.
Roll was called and the motion passed by the following recorded vote:
AYES: Ms. Humphris, Mr. Marshall, Mr. Martin, Mr. Perkins and Ms. Thomas.
NAYS: None.
ABSENT: Mr. Bowerman.
(Note: Mr. Bowerman was not present when the Board reconvened, but
returned at 3:37 p.m.)
Agenda Item No. 25. Appointments.
Ms. Thomas offered motion to:
appoint Ms. Margaret Borwhat to the JAUNT Board, with said term to
expire September 30, 2000; and
to appoint Mr. William D. Rieley to the Planning Commission,
representing the Samuel Miller Magisterial District, with said
term to expire December 31, 2001.
Mr. Martin offered motion to:
reappoint Mr. C. Jared Loewenstein to serve as the at-large member
of the Planning Commission, with said term to expire December 31,
1999;
reappoint Mr. David Bowerman to the Hazardous Materials Local
Emergency Planning Committee;
reappoint Ms. Charlotte Humphris to the Jail Authority, with said
term to expire December 31, 1999;
appoint Mr. Charles Martin to the Charlottesville/Albemarle/UVA
Planning and Coordination Council;
reappoint Ms. Charlotte Humphris to the Charlottesville/Albemarle/
UVA Planning & Coordination Council;
reappoint Mr. Walter Perkins to the Purchase of Development Rights
Committee;
January 7, 1998 (Regular Day Meeting)
Page 36
reappoint Ms. Charlotte Humphris and Ms. Sally Thomas to the
Metropolitan Planning Organization Policy Committee;
reappoint Mr. Walter Perkins and Ms. Sally Thomas to the Thomas
Jefferson Planning District Commission, with terms to expire
December 31, 1999 and December 31, 2001, respectively;
reappoint Ms. Sally Thomas and Mr. Walter Perkins to the Thomas
Jefferson Regional Home Consortium Managing Body;
reappoint Mr. David Bowerman to the Route 29 Corridor Development
Study - Policy Committee;
appoint Ms. Sally Thomas to the Route 29 Corridor Development
Study ~ Policy Committee;
appoint Mr. Forrest Marshall to the Audit Committee;
reappoint Mr. Walter Perkins to the Audit Committee;
reappoint Mr. Forrest Marshall and Mr. Walter Perkins to the
Building Committee;
reappoint Mr. Charles Martin to the Annual Oversight Committee for
Children and Youth Commission;
reappoint Mr. David Bowerman and Mr. Charles Martin to the Darden
Towe Memorial Park Committee;
reappoint Mr. Charles Martin to the Piedmont Job Training Policy
Board;
appoint Mr. Forrest Marshall to the Piedmont Job Training Policy
Board; and
reappoint Mr. Forrest Marshall and Mr. Walter Perkins to the
Shenandoah National Park Advisory Committee.
Ms. Humphris offered motion to:
reappoint Mr. George R. Larie to the Equalization Board, repre-
senting the Jack Jouett Magisterial District, with said term to
expire December 31, 1998;
appoint Ms. Karen L. Powell to the Board of Social Services,
representing the Jack Jouett Magisterial District, with said term
to expire December 31, 2001; and
appoint Mr. Dennis S. Rooker to the Planning Commission, repre-
senting the Jack Jouett Magisterial District, with said term to
expire December 31, 2001.
Mr. Bowerman offered motion to:
appoint Mr. John E. Davidson and Mr. Christopher J. Robinette to
the Public Recreational Facilities Authority, with said terms to
expire December 13, 2000;
appoint Ms. Lisa Briskey to the Rivanna Solid Waste Authority
Citizens Advisory Committee, with said term to expire December 31,
1999; and
reappoint Mr. David A. Tice to the Planning Commission, represent-
ing the Rio Magisterial District, with said term to expire Decem-
ber 31, 2001.
Ms. Humphris seconded the motions.
Roll was called and the motions passed by the following recorded vote:
January 7, 1998 (Regular Day Meeting)
Page 37
000Z64
AYES: Mr. Bowerman, Ms. Humphris, Mr. Marshall, Mr. Martin, Mr. Perkins and
Ms. Thomas.
NAYS: None.
The Board then went back to Other Matters Not Listed on the Agenda from
the Board.
Mr. Tucker informed the Board that SP-97-56 needs to be readvertised,
which would delete it from the January 14, 1998 agenda. That leaves one item,
Tandem 'School, on the January 14th agenda. The Planning Commission approved
this item at its meeting and there was no public opposition. The applicant is
willing to allow deferral of that item until February 4, 1998, thus eliminat-
ing the need to meet on January 14, 1998.
Mr. Martin moved, seconded by Ms. Thomas, to cancel the Board of
Supervisors meeting of January 14, 1998.
Roll was called and the motion passed by the following recorded vote:
AYES: Mr. Bowerman, Ms. Humphris, Mr. Marshall, Mr. Martin, Mr. Perkins and
Ms. Thomas.
NAYS: None.
Agenda Item No. 26. Adjourn.
With no further business to come before the Board, meeting was adjourned
at 3:40 p.m.
Approved by
Board
Date ~.l,q6
Initials .~