1997-09-17September 17, 1997 (Regular Night Meeting)
(Page 1)
000848
A regular meeting of the Board of Supervisors of Albemarle County,
Virginia, was held on September 17, 1997, at 7:00 p.m., Room 241, County
Office Building, McIntire Road, Charlottesville, Virginia.
PRESENT: Mr. David P. Bowerman, Mrs. Charlotte Y. Humphris,
Mr. Charles S. Martin, Mr. Walter F. Perkins and Mrs. Sally H. Thomas.
ABSENT: Mr. Forrest R. Marshall, Jr.
OFFICERS PRESENT: County Executive, Robert W. Tucker, Jr., County
Attorney, Larry W. Davis, and County Planner, V. Wayne Cilimberg.
Agenda Item No. 1. The meeting was called to order at 7:05 p.m., by the
Chairman, Mrs. Humphris.
Agenda Item No. 2. Pledge of Allegiance.
Agenda Item No. 3. Moment of Silence.
Agenda Item No. 4. Other Matters Not Listed on the Agenda from the
PUBLIC.
Mr. Michael Weber, a member of the Ivy Steering Committee, spoke
regarding the Ivy Landfill, saying there are two issues at hand-- closing the
landfill and safety. He distributed to the Board a copy of an article that
had appeared in the Observer magazine, which addressed closing the landfill.
He also suggested the Board read a book which contained analogies between the
Ivy Landfill and another site. He is concerned about toxic chemicals, saying
that the public was told the landfill was safe, and that they were simply
being trouble makers. He believes the water is safe, but is concerned about
where toxic chemicals go. The ~pump and treat" method was an attempt to clean
up the site, but he thinks it is expensive. He said he has spoken with
environmental consults who say that the ground water is contaminated and
always will be. The County needs to slow down contamination to reduce the
future impact.
Mr. Dan Burke, a member of Ivy Steering Committee, said he was disap-
pointed when he read the results of a Rivanna Sewer and Water Authority (RSWA)
study. The public tried to warn the Board for years but were ignored.
Citizens have had to identify the problems and the solutions. He believes a
~pump and treat" solution should be used to protect the water. The water will
be poisoned and the Board is to blame. He said he has tried to reach the
Board but received no support, including from his representative, Mrs. Thomas.
It is time for the Board to assume responsibility for taking care of the
problem.
Mr. Bill Rockwell said he was also disappointed, but not surprised, at
the RSWA results. Someone in charge must see that the landfill is closed.
Mr. Jim Kaufman said that the RSWA has buried the trash, bullied the
neighbors and fooled the public. He asked the Board to close the landfill and
convert it to a park. The mission of the RSWA should be changed to waste
recovery, recycling and reduction, not simply building another waste facility.
Problems grow and continue. The Board should tell the RSWA, created by the
Board and City Council, not to bury any toxic waste.
Mr. Tucker said that municipal solid waste will no longer be buried at
the landfill in 1998. The RSWA will soon put out bids to remove construction
contaminated debris (CDD) from the landfill. A final decision will be made
after reviewing the bids. Regarding the plume, remediation is being consid-
ered by staff and others, to be implemented in the next few weeks. He expects
an update at next week's RSWA meeting. The RSWA is changing its mission and
will get out of the landfill business eventually.
Agenda Item No. 5. Consent Agenda.
Mr. Bowerman questioned the $68,000 designated for the Sheriff's
Department, specifically the amount resulting from the replacement of depu-
ties. Mr. Tucker said there had been two part-time deputies. There was a
shift in the Scottsville deputies when they became full-time, and there is an
amount of money related to that. Mrs. Thomas asked if that was why there was
September 17, 1997 (Regular ~ht Mee~i~i 000'344
(Page 2)
a negative department balanc~- ~r; ~uc~er saxd the negative balance was due
to overtime worked. There was not enough money in the budget to cover the
overtime. However, revenues received did offset the negative expenditures.
The appropriation covers those negative expenditures and revenues which offset
them. Mrs. Thomas asked if the request to upgrade the vehicle radio is
covered under the appropriation. Mr. Tucker said, ~Yes." Mr. Bowerman asked
why this affects the Board's budget if Scottsville is paying for the deputies.
Mr. Tucker said there was an additional cost because the Board increased
salaries when the pay study was implemented during the fiscal year.
Mr. Melvin Breeden, Director of Finance, said the majority of the money
resulted from reimbursable overtime. The original budget funded a certain
amount of stipends since they are not part of the pay plan. When the new pay
plan was adopted, the stipend was increased Those two factors accounted for
over $50,000 of the amount overexpended. Mr. Tucker added that it was made
retroactive to July 1 since the Board did not adopt the stipend increase until
October, 1996.
Motion was offered by Mrs. Thomas to approve items 5.1 through 5.9 and
to accept the remaining items as information. Mr. Martin seconded the motion.
Roll was called and the motion passed by the following vote:
AYES: Mr. Martin, Mr. Perkins, Mrs. Thomas, Mr. Bowerman and Mrs. Humphris.
NAYS: None.
ABSENT: Mr. Marshall.
Item No. 5.1. Ragged Mountain Natural Area Amended Conditions (deferred
from September 3, 1997).
(In a memorandum to the Board dated September 11, 1997, Mr. Tucker said,
at the Board meeting on September 2, 1997, Board members requested staff to
develop amendments to the original conditions recommended by the Planning
Commission for compliance with the Comprehensive Plan as it relates to the
Ragged Mountain Natural Area. The amendments are shown below for review and
approval:
(i)
the trail must conform generally with the proposed plan and be approved
by the Water Resources Manager, ensuring that the protection of water
quality is of paramount priority.
(2) the ICF and the County will continue to work with adjacent landowners to
minimize adverse impacts in the development and use of trails.
(3)
The ICF will conduct a general survey of natural heritage resources and
design trails to avoid areas with identified resources.
(4)
The County will work with the City of Charlottesville and the Rivanna
Water & Sewer Authority, including an annual review, to ensure that thc
use of the Ragged Mountain area, including trail use and fishing, does
not adversely impact water quality.
(5) A site plan must be approved by the Planning Commission.
(6)
While the ICF generally supports the prohibition of hunting and trapping
of animals in the Ragged Mountain Natural Area, the County believes that
there may be a need to reduce certain animal populations in order to
protect the area. Any measures to control animal populations must be in
collaboration with the state game biologist and/or the Department of
Game and Inland Fisheries.
By the above recorded vote, the Board approved the amended conditions
for Ragged Mountain Natural Areas follows:
The trail must conform generally with the proposed plan and be approved
by the Water Resources Manager, ensuring that the protection of water
quality is of paramount priority;
The ICF and the County will continue to work with adjacent landowners to
minimize adverse impacts in the development and use of trails;
3. The ICF will conduct a general survey of natural heritage resources and
September 17, 1997 (Regular Night Meeting)
(Page 3)
design trails to aV0~'~!~i~ identified resources;
000345
The County will work with the City of Charlottesville and the Rivanna
Water & Sewer Authority, including an annual review, to ensure that use
of the Ragged Mountain area, including trail use and fishing, does not
adversely impact water quality;
5. A site plan must be approved by the Planning Commission; and
While the ICF generally supports the prohibition of hunting and trapping
of animals in the Ragged Mountain Natural Area, the County believes that
there may be a need to reduce certain animal populations in order to
protect the area. Any measures to control animal populations must be in
collaboration with the state game biologist and/or the Department of
Game and Inland Fisheries.
Item No. 5.2. Appropriation: Various Funds, $156,048.77 (Form #96080).
The following programs exceeded budgeted projections for FY 1996-97 and
require additional appropriations. In all cases the revenues from the program
are adequate to cover the expenditures.
Program
CPS Prevention Grant
Summer Nutrition Program
Drugs Education Grant
Family Literacy Grant
Stony Point - 1996 Teacher Incentive Grant
Woodbrook - 1996 Teacher Incentive Grant
Visitor's Center
Su~er School
Total
Amount
$ 95.85
38,586.62
9,113.99
36.77
991.76
223.78
68,000.00
39,000.00
$156,048.77
Staff recommends approval of the additional appropriation totaling
$156,048.77 as detailed on appropriation form #96080.
By the above recorded vote, the Board approved the following Resolutions
of Appropriation:
FISCAL YEAR: 1996/97
NUMBER: 96080
FUND: VARIOUS
PURPOSE OF APPROPRIATION: YEAR END ADJUSTMENTS
EXPENDITURE
COST CTR/CATEGORY DESCRIPTION AMOUNT
1155293010930000 CPS-FUND TRANSFER $95.85
SUMMER NUTRITION PROGRAM
1300263105119300
1300263105210000
1300263105271000
1300263105301210
1300263105600000
1300263105600200
1300263105600800
1300263105600900
SALARIES
FICA
SELF INSURED
CONTRACT SERVICES
MATERIALS & SUPPLIES
FOOD SUPPLIES
VEHICLE FUEL
VEHICLE EQUIP.& SUPPLIES
10,110.57
773.45
211.46
414.62
2,413.13
23,675.99
93.00
894.40
1310761101312700 DRUG EDUCATION GRANT
9,113.99
1311763325601300
FAMILY LITERACY GRANT
EDUC. & REC. SUPPLIES
36.77
1311960211601300
STONY POINT-96 TIG
EDUC. & REC. SUPPLIES
991.76
1312060212601300
WOODBROOK-96 TIG
EDUC. & REC. SUPPLIES
223.78
VISITOR'S CENTER
000346
September 17, 1997 (Regular Night Mee~ing)
(Page 4)
1980072050910024 L0~ PA~T~'
1980072050920024 INTEREST
29,000.00
39,000.00
1331061120119400
1331061120134100
1331061120420110
SUMMER SCHOOL FI/ND
SALARIES-AFTER SCHOOL
P/T WAGES-TEACHER AIDE
TRANSPORTATION
TOTAL
12,000.00
17,000.00
10,000.00
$156,048.77
REVEAUJE DESCRIPTION AMOUNT
2155251000510100
2300216000161204
2300233000330230
2310724000240233
2311751000510100
2311951000510100
2312051000510100
2980015000150229
2331016000161222
CPS FUND BALANCE
CAFETERIA SALES
USDA SUMMER PROGRiLM-CITY
DRUG EDUCATION GRANT
FAMILY LITERACY FUND BALANCE
STONY POINT-96 TIG FUND BALANCE
WOODBROOK-96 TIG FUND BALANCE
VISITOR'S CENTER-RENT
SUMMER SCHOOL-TUITION
TOTAL
$95.85
13,122.50
25,464.12
9,113.99
36.77
991.76
223.78
68,000.00
39,000.00
$156,048.77
Item No. 5.3. Appropriation: FY 1996/97 Year End Adjustments - General
and School Funds, $170,400 (Form %96085) .
The following over-expenditures were incurred in FY 96/97:
Department
County Attorney
Explanation
Special litigation related to reversion.
Amount
$ 43,925.72
Registrar
Salary supplement for assistant resulting
from registrar's extended absence.
674.19
Sheriff
Approximately $27,000 of this amount results 68,119.74
from overtime associated with private
security for which the County receives
reimbursement. Revenues from this source
exceeded the expenditures by $12,000. The
remaining amount resulted from the replace-
ment of Deputies.
Contributions
Increase cost related to the free decal and
tax credit provided to volunteer fire
and rescue members.
8,787.47
Charges incurred from District Home.
5,538.22
Under projection of tax exemptions related to
the Tax Relief Program for the Elderly
and Handicapped.
1,558.57
Education
Attendance and Health salaries exceeded budget. 5,873.10
Facility Maintenance exceeded budget projections. 33,740.06
Ail of the above over-expenditures can be covered within FY 96/97
revenues.
Staff recommends approval of the additional appropriations totaling
$170,400 as detailed on appropriation form #96085.
By the above recorded vote, the Board adopted the following Resolution
of Appropriation:
FISCAL YEAR: 1996/97
NUMBER: 96085
FUND: GENERAL/SCHOOL
PURPOSE OF APPROPRIATION:
FUNDING FOR FY 96/97 OVER EXPENDITURES.
EXPENDITURE
COST CTR/CATEGORY DESCRIPTION AMOUNT
005347
September 17,
(Page 5)
1997 (Regular Night Meeting)
1100012040300203
1100013020110000
1100031020110000
1100031020129900
1100039000561405
1100059000563000
1100059000579100
coUNTY
REGISTRAR
SHERIFF
SHERIFF
CONTRIBUTIONS
CONTRIBUTIONS
CONTRIBUTIONS
SPECIAL LITIGATION $44,
WAGES
WAGES 42,
O/T REIMBURSABLE 27
FIRE/RESCUE CREDITS 8
DISTRICT HOME 6
TAX RELIEF 2
000.00
700.00
000.00
000.00
800.00
000.00
000.00
1211262230113200 SCHOOLS-ATT/HEALTH WAGES 5 900.00
1243362420331200 SCHOOLS-FAC MAINT MAINTENANCE 34,000.00
TOTAL $170,400.00
REVENUE DESCRIPTION AMOUNT
2100051000510100 GENERAL FUND BALANCE $130,500.00
2200051000510100 SCHOOL FI/ND BALANCE 39,900.00
TOTAL $170,400.00
Item No. 5.4. Appropriation: Comprehensive Community Corrections Act
Grant, $424,507 (Form #97006).
The County of Albemarle serves as fiscal agent for the Jefferson Area
Community Criminal Justice Board (CCJB). In that capacity, the County
receives and appropriates funds awarded to the CCJB by the Department of
Criminal Justice Services (DCJS). The County contracts with community
agencies to provide the services stipulated in the grant.
For FY 97/98, DCJS awarded $424,507.00 to the CCJB to be allocated as
follows:
Offender Aid and Restoration for pretrial and community
corrections services at the Albemarle-Charlottesville
Regional Jail and community corrections services at the
Central Virginia Regional Jail
$311,469.00
Central Virginia Regional Jail for pretrial services
32,508.00
Region Ten Community Services Board for the Mohr House, a
Public Inebriate Center
78,530.00
Community Criminal Justice Board for office expenses
2,000.00
Staff recommends approval of appropriation #97006 in the amount of
$424,507.
By the above shown vote, the Board adopted the following Resolution of
Appropriation:
FISCAL YEAR: 1997/98
NUMBER: 97006
FUND: CRIMINAL JUSTICE GRANT
PURPOSE OF APPROPRIATION: FUNDING FOR 97/98 COMPREHENSIVE COMMUNITY
CORRECTIONS GRANT.
EXPENDITURE
COST CTR/CATEGORY DESCRIPTION AMOUNT
1152029406566120 OAR $311,469.00
1152029406566140 CENTRAL VIRGINIA JAIL 32,508.00
1152029406566150 REGION TEN 78,530.00
1152029406562500 TJ PLANNING DISTRICT 2,000.00
TOTAL $424,507.00
REVENUE DESCRIPTION AMOUNT
2152024000240440 COMPREHENSIVE COMMUNITY CORRECTIONS $424,507.00
TOTAL $424,507.00
Item No. 5.5. Appropriation: Education, $118,296.70 (Form #97013).
At its meeting on August 11, 1997, the School Board approved appropria-
000348
September 17, 1997 (Regular Night Meeting)
(Page 6)
tion for the Summer Nutrition D~6~a~ S~a~e Truancy Funds and the Monticello
High School Assistant Principal.
Appropriation of $45,084.70 for the Summer Nutrition Program.
Charlottesville City Parks & Recreation Department contracts with the
Albemarle County School Food Service Department to provide lunches for
their summer nutrition program. This contract with Charlottesville
Parks & Recreation provides Albemarle County Schools with a potential
revenue source and close to year-round employment of some food service
employees. Charlottesville City benefits through receiving high
quality, good food prepared specifically for young children. To
accurately track the total expenses and revenues generated by this
program, a separate fund code has been established. This will prevent
the possibility of co-mingling of National School Lunch Program and non-
school lunch monies.
Appropriation of $7,838.00 in State Truancy Funds.
Truancy funding from the State became available during FY 96-97 and
Walton Middle School was the only Albemarle County School to qualify.
This funding is broadly targeted at truancy issues and allows each
school to design a program to reduce truancy. During FY 96-97 Walton
used these funds to pay for teaching assistant time to work with
children experiencing attendance issues. Funding for this program will
be continued for FY 97-98.
Re-appropriation of $65,374.00 for Monticello High School Assistant
Principal.
During its March 10, 1997 meeting, the School Board approved the hiring
of an assistant principal for Monticello High School. Since this
approval was not made during a budget work session and was done follow-
ing the publication of the School Board's Proposed Budget, it was not
included as part of the adopted budget. Funding for this position, as
discussed by the Board on March 10, 1997, was to come from fund balance.
Due to administrative reappointments approved by the Board, funds were
also needed in the Salaries-Principal line item as well as in the
Assistant Principal line item.
Staff recommends approval of the appropriations as detailed on form
#97013.
By the above shown vote, the Board adopted the following Resolution of
Appropriation:
FISCAL YEAR: 1997/98
NUMBER: 97013
FUND: SCHOOL
PURPOSE OF APPROPRIATION:
FUNDING FOR SLIMMER NUTRITION PROGRAM, STATE
TRUAi~CY FUNDS AND ASSISTANT PRINCIPAL AT
MONTICELLO HIGH SCHOOL.
EXPENDITURE
COST CTR/CATEGORY DESCRIPTION AMOUNT
1300263105301210
1300263105271000
1300263105600900
1300263105210000
1300263105600000
1300263105139300
1300263105600200
CONTRACT SERVICES
SELF INSURED
VEHICLE & EQUIP. SUPPLIES
FICA
MATERIALS & SUPPLIES
PT/WAGES-FOOD SERVICE
FOOD SUPPLIES
$75.00
215.00
400.00
994.50
1,000.00
13,000.00
29,400.20
1225461101114100
1225461101210000
SALARIES-TEACHER AIDE
FICA
7,281.00
557.00
1225461101112600
1225461101112700
1225461101210000
1225461101221000
1225461101231000
1225461101232000
1225461101241000
SALARIES-PRINCIPAL
SALARIES -ASST. PRINCIPAL
FICA
VRS
HEALTH INSURAlqCE
DENTAL INSURANCE
GROUP LIFE INSURANCE
TOTAL
1,147.00
51,683.00
3,954.00
6,347.00
2,000.00
63.00
180.00
$118,296.70
000349
September 17, 1997 (Regular Night Meeting)
(Page 7)
REVEAR3E DESCRIPTION AMOUNT
2300215000150101 INTEREST ON BANK DEPOSITS $700.00
2300216000161204 SCHOOL CAFETERIA SALES 44,384.70
2200024000240604 TRUANCY 7,838.00
2200051000510100 SCHOOL FUND BALANCE 65,374.00
TOTAL $118,296.70
Item No. 5.6. Appropriation: Criminal Justice Planner Grant 98-B9168,
$68,480.50 (Form #97015).
Grant funds are being requested to fund a criminal justice planner for
the Jefferson Are Community Criminal Justice Board (CCJB) serving the nine
participating localities under the Community Corrections Options Program.
This grant has been approved for a second year. This position will collect
data, assess criminal justice needs in the nine-county area and assist the
CCJB in developing a strategic plan for community criminal justice services.
Although the position is housed and supervised at the planning district, the
position serves as staff to the CCJB. Project Director for the grant is Jim
Camblos, Commonwealth Attorney.
The criminal justice planner will be funded by a $45,892 Department of
Criminal Justice Services (DCJS) grant and $15,455 in local match for a total
of $61,347. The local match will be provided by the nine participating
localities. The County of Albemarle's match is being funded by current
budgeted expenditures. Revenues for the FY 1996-97 year exceeded expenditures
by $7,133.50. The excess will be refunded to the DCJS.
Staff recommends approval of appropriation #97015 in the amount of
$68,480.50.
By the above recorded vote, the Board adopted the following Resolution
of Appropriation:
FISCAL YEAR: 1997/98
NUMBER: 97015
FI/ND: GRANT
PURPOSE OF APPROPRIATION:
FUNDING FOR DCJS CRIMINAL PLANNER GRANT.
EXPENDITURE
COST CTR/CATEGORY DESCRIPTION AMOUNT
1152029409300000 PURCHASED SERVICES $61,347.00
1152029409580300 REFUNDS 7,133.50
TOTAL $68,480.50
REVENUE DESCRIPTION AMOUNT
2152019000190207
2152019000190216
2152019000190217
2152019000190218
2152019000190221
2152033000330408
2152051000512004
CITY OF CHARLOTTESVILLE
CENTRAL VA. REGIONAL JAIL
COUNTY OF GOOCHLAND
COUNTY OF NELSON
T J PLANNING DISTRICT
DCJS GI~Z~NT
TRANSFER FROM G/F
TOTAL
$3,865.00
6,180.00
1,030.00
515.00
7,133.50
45,892.00
3,865.00
$68,480.50
Item No. 5.7. Appropriation: Various Funds, $12,617,936.74 (Forms
#97014, 97016, 97017) .
A preliminary review of the County's four major funds shows the follow-
ing results from FY 96/97 operations. Also included below are actions which
have been taken since July 1, 1997, and current requests being made at this
time.
General Fund
Projected Fund Balance based on FY 96/97 Budget
Actual Revenues to Budget Variance
Actual Expenditures to Budget Variance
Preliminary Fund Balance @ 6/30/97
$ 14,428,381
622,446 +
1,181,860 +
$ 16,232,687
September 17, 1997 (Regular Night Meeting)
(Page 8)
Actions approved for FY 97/98:
Budgeted Fund Balance
Appropriation for Avon Connector Road
Appropriation for Planning Study
Remaining Fund Balance
Current Requests:
Reappropriations (Attachment ~1/
Appropriation ~97016)
Request for Carry-Over Funds
(Attachment #2/Appropriation #97017)
Remaining Fund Balance
Schools
Projected Fund Balance based on FY 96/97 Budget
Actual Revenues to Budget Variance
Actual Expenditures to Budget Variance
Preliminary Fund Balance @ 6/30/97
000850
770,687 -
627,221 -
150,000 -
$ 14,684,779
219,555 -
370,440 -
$ 14,094,784
$ 190,000
305,619 +
410,346 +
$ 905,965
Actions approved for FY 97/98:
Budgeted Fund Balance
Monticello High School - Assistant Principal
Remaining Fund Balance
Current Request:
Reappropriation for Training (Attachment %1/
Appropriation #97016)
Remaining Fund Balance
Capital Improvements - General
Projected Fund Balance based on FY 96/97 Budget
Actual Revenues to Budget Variance
Actual Expenditures to Budget Variance
Preliminary Fund Balance @ 6/30/97
Actions approved for FY 97/98:
Budgeted Fund Balance
Appropriation for Avon Connector Road
Appropriation for Juvenile Detention Study
Remaining Balance
Current Request:
Reappropriation for on-going projects
(Appropriation #97014)
Remaining Fund Balance
Capital Improvements - School
Projected Fund Balance based on FY 96/97 Budget
Actual Revenues to Budget Variance
Actual Expenditures to Budget Variance
Preliminary Fund Balance @ 6/30/97
Actions approved for FY 97/98:
Budgeted Fund Balance
Remaining Fund Balance
Current Request:
Reappropriation for on-going projects
(Appropriation #97014)
Remaining Fund Balance
Storm Water Fund
$ 75,000
65,374
$ 765,591
$ 4,000
$ 761,591
$
$
$
$
88,468
137,933 -
4,353,666 +
4,304,201
318,000
281,079
2,593
3,702,529
3.639,713
62,816
385,476
388,875 +
7,014,685 +
7,789,036
100,000
7,689,036
7,014,633
674,403
Reappropriation for on-going projects $ 1,081,940
September 17, 1997 (Regular Night Meeting)
(Page 9)
000:351
Staff recommends approval of the appropriations detailed on the attached
appropriations forms #97014, #97016 and #97017 totaling $12,617,936.74.
By the above recorded vote, the Board adopted the following Resolution
of Appropriation:
FISCAL YEAR: 1997/98
~ER: 97014
FUND: CAPITAL
PURPOSE OF APPROPRIATION:
EXPENDITURE
COST CTR/CATEGORY
1900041022800955
1900060100800665
1900060100800679
1900060100950042
1900060100950087
1900060202312350
1900060202312375
1900060202800200
1900060202999999
1900060203312350
1900060203800200
1900060203800605
1900060203999999
1900060210800605
1900060210800901
1900060210800949
1900060211312350
1900060211800901
1900060212312350
1900060212312375
1900060212800200
1900060212800901
1900060212999999
1900060213800901
1900060214312375
1900060214800605
19'00060214800901
1900060215800952
1900060251800949
1900060252800605
1900060255800200
1900060301312350
1900060301312375
1900060301800605
1900060301800903
1900060302800200
1900060302800605
1900060302800903
1900060304312375
1900060304580000
1900060304800605
1900060304950074
1900060410800605
1900060410800665
1900060510800901
1900061101800700
1900062190800700
1900062420800663
1900062420800672
1900062420800673
1900062420800685
1900062420800949
REAPPROPRIATION OF SCHOOL AND GENERAL CAPITAL
IMPROVEMENT FUNDS AND STORMWATER FUNDS.
DESCRIPTION AMOUNT
ROAD CONSTRUCTION
ADA STRUCTURAL
TECHNOLOGY LABS
UNDERGROUND TANKS
ENERGY MANAGEMENT
ENG./PLANNING
CONCRETE/STEEL TEST
FURNITURE & FIXTURE
CONTINGENCY FI/NDS
ENG./PLANNING
FURNITURE & FIXTURE
CONSTRUCTION
CONTINGENCY FUATDS
CONSTRUCTION
BLDG. RENOVATIONS
MAINT. PROJECTS
ENG./PLANNING
BLDG. RENOVATIONS
ENG./PLANNING
CONCRETE/STEEL TEST
FURNITURE & FIXTURE
BUILDING RENOVATION
CONTINGENCY FI/NDS
BLDG. RENOVATIONS
CONCRETE/STEEL TEST
CONSTRUCTION
BLDG. RENOVATIONS
GUARDRAILS
MAINT. PROJECTS
CONSTRUCTION
FURNITURE & FIXTURE
ENG./PLAi~NING
CONCRETE/STEEL TEST
CONSTRUCTION
ASBESTOS REMOVAL
FURNITURE & FIXTURE
CONSTRUCTION
ASBESTOS REMOVAL
CONCRETE/STEEL TEST
MISC EXPENSES
CONSTRUCTION
RECREATION FACILITI
CONSTRUCTION
ADA STRUCTURAL
BLDG. RENOVATIONS
ADP EQUIPMENT
ADP EQUIPMENT
CARPET REPLACEMENT
CHILLERS
HVAC IMPROVEMENTS
VDOT-LAMBS ROAD
MAINT. PROJECTS
$475,986 73
10,549 34
20,379 85
1,467 45
4,321 35
412 94
4291 78
50 000 00
1765 95
11658 64
30 000 00
11513 66
42 788 41
1.200 00
24.694 71
3 076.00
358 88
161,113 83
5,778 64
318 14
47,367 78
153,505 18
83,132 61
20,971 48
606.30
1,984.52
505.30
367.00
2,390.35
174,835.33
4,328.94
839.27
500.00
61,074.74
1,300.85
39,955.76
97,830.85
909.45
5 375.99
30.298.18
4,110 817.57
275 000.00
1.423.25
14 000.00
21 091.65
679 341.67
4~427.16
436.02
21,699.47
17,739.83
2,032.07
348,239.82
AVON STREET
SCHOOL BOARD
SCHOOL BOARD
SCHOOL BOARD
SCHOOL BOARD
BROWNSVILLE
BROWNSVILLE
BROWNSVILLE
BROWNSVILLE
CROZET ELEM.
CROZET ELEM.
CROZET ELEM.
CROZET ELEM.
STONE ROBINSON
STONE ROBINSON
STONE ROBINSON
STONY POINT
STONY POINT
WOODBROOK
WOODBROOK
WOODBROOK
WOODBROOK
WOODBROOK
YANCEY ELEM
CALE ELEM
CALE ELEM
CALE ELEM
AGNOR- HURT
BURLEY MIDDLE
HENLEY MIDDLE
SUTHERLAND
ALBEMARLE
ALBEMARLE
ALBEMARLE
ALBEMARLE
W ALBEMARLE
W ALBEMARLE
W ALBEMARLE
MONTI CELLO
MONT I CELLO
MONT I CELLO
MONTI CELLO
C.A.T.E.C
C.A.T.E.C
VEHICLE MAINT
CLASS/INST
ADM. - TECH
FACILITY MAINT
FACILITY MAINT
FACILITY MAINT
FACILITY MAINT
FACILITY MAINT
TOTAL SCHOOL CIP 7,086,004.69
1901012140950004
1901012200800700
1901031010950005
FINANCE ASSESSMENT SYSTEM 184,423.21
INFO. SERVICE ADP EQUIPMENT 17,809.07
POLICE DEPT SATELLITE RECEIVERS 21,526.05
September 17,
(Page 10)
1997 (Regular Night Meeting)
1901031040800650
1901032010800510
1901032010800523
1901032010950092
1901041000800960
1901041000800961
1901041000800962
1901041000800963
1901041000800964
1901041000950011
1901041000950022
1901041000950035
1901041000950039
1901041000950059
1901041000950072
1901041000950073
1901041000950090
1901041000950091
1901041020950024
1901041020950051
1901041020950081
1901043100580411
1901043100800665
1901043100800666
1901043100800901
1901071000800664
1901071000800665
1901071000800668
1901071000800949
1901071000800986
1901071000950009
1901071000950015
1901071000950016
1901071000950018
1901071000950019
1901071000950025
1901071000950026
1901071000950028
1901071000950029
1901071000950033
1901071000950034
1901071000950044
1901071000950045
1901071000950047
1901071000950074
1901071002800650
1901073020800949
1901073020950076
1901081010950001
1901081010950002
1901093010930004
EOC-OPERATION
FIRE DEPT
FIRE DEPT
FIRE DEPT
ENGINEERING
ENGINEERING
ENGINEERING
ENGINEERING
ENGINEERING
ENGINEERING
ENGINEERING
ENGINEERING
ENGINEERING
ENGINEERING
ENGINEERING
ENGINEERING
ENGINEERING
ENGINEERING
STREET IMP
STREET IMP
STREET IMP
COUNTY OFF BLDG
COUNTY OFF BLDG
COUNTY OFF BLDG
COUNTY OFF BLDG
PARKS & REC
PARKS & REC
PARKS & REC
PARKS & REC
PARKS & REC
PARKS & REC
PARKS & REC
PARKS & REC
PARKS & REC
PARKS & REC
PARKS & REC
PARKS & REC
PARKS & REC
PARKS & REC
PARKS & REC
PARKS & REC
PARKS & REC
PARKS & REC
PARKS & REC
PARKS & REC
TOWE PARK
LIBRARIES
LIBRARIES
PLANNING
PLANNING
TRANSFERS
TOTAL GENERAL CIP
BUILDINGS-CONST.
SERVICE VEHICLES
FIRE PUMPER-REPL
FIRE HOUSE
STREET LIGHTS
ST. LTS.HYDRAU./COM
ST.LTS. HYD/GEORG.
ST LTS-WHITEWOOD/GE
ST LTS-GEO/COMM
HYDR. ROAD SIDEWALK
ASPHALT PATH-GEO
NORTH BERKSHIRE
MEADOWCREEK PARKW
KEENE LANDFILL
PARK ROAD EXTENSION
SIDEWALK-FIFTH ST
IVY ROAD
BAR. RD SIDEWALK
LANDSCAPING-29 N
AVON ST/RT 20
REVENIIE SHARING RDS
A.D.A. COMPLIANCE
ADA STRUCTURAL
FACILITY MAINT.
BLDG. RENOVATIONS
SECURITY SYSTEMS
ADA STRUCTURAL
ADA-SCHOOLS
MAINT. PROJECTS
PLAYGROUND IMPROV.
SCOTTSV COMM. CTR
WALTON TENNIS CTS
CALE BASKETBALL CT
WHITEWOOD ROAD
JOUETT TENNIS CTS
GREER RECREATION
RIVANNA GREENWAY
RED HILL RECREATION
WARREN FERRY
WALNUT CREEK
TOWE PARK
ATHLETIC FIELD STUD
DIXIE LEAGUE FIELD
BEAVER CREEK PARK
RECREATION FACILITI
BUILDINGS-CONSTR.
MAINTENANCE PROJ.
N. BRANCH LIBRARY
HYD./RIO BIKE PATH
OLD BROOK-SIDEWALK
TRS. TO SCH CIP-AVO
339 978 90
3.496 00
250 000 00
648~638 46
40 000 00
16 000 00
16 000 00
12 000 00
16 000.00
32 978.30
13 000.00
3 800.00
28 584.61
170 588.35
41 000.00
78 000.00
51 667.00
11 000.00
179 945.12
27 377.34
204 914.90
65 940.81
88 144.05
120 114.89
4 731.48
8 196.50
238 905.37
95 857.58
14 854.80
27 388.15
54 353.21
12 400 00
2 359 00
30,000 00
12,400 00
3,512 02
100,000 00
14,684.48
20,000.00
75,000.00
143,144.00
20,000.00
36,000.00
765.40
43,851 97
18,334 70
66,675 39
4,223 10
43,000 00
1,011 35
71,371.94
3,845,947 50
1910041000800975
1910041000950093
1910041035312400
1910041035800975
1910041036312400
1910041036360000
1910041036800750
1910041036800975
1910041039800975
1910041041800975
1910041043800975
1910041049800975
1910041050800975
1910041053800975
1910041054800975
ENGINEERING
ENGINEERING
FOUR SEASONS
FOUR SEASONS
BIRNAM/WYNRIDGE
BIRNAM/WYNRIDGE
BIRNAM/WYNRIDGE
BIRNAM/WYNRIDGE
LICKINGHOLE
LYNCHBURG
FOUR SEASONS
WOODBROOK
WINDHAM/JARMJIN
PEYTON DRIVE
RICKY ROAD
STORM WATER
DRAINAGE STUDY/PLAN
PROF. SER. ENG.
STORM WATER
PROF. SER. ENG.
ADVERTISING
PURCHASE OF LAND
STORM WATER
STORM WATER
STORM WATER
STORM WATER
STORM WATER
STORM WATER
STORM WATER
STORM WATER
99,000.00
231,660.86
12,164.54
75,053.70
1,546.45
300.00
3,000.00
85,785.98
204,510.42
17,500 00
20,000 00
53,000 00
82,075 60
156,447 00
39,895.00
TOTAL STORMWATER
1.081.939.55
GRAND TOTAL $12,013,891.74
September 17, 1997 (Regular Night Meeting)
(Page 11)
000353
REVENUE DESCRIPTION AMOUNT
2900051000510100 TRANSFERS APP. FROM FUND BAL. $7,014,632.75
2900051000512031 TRANSFERS TRS. FROM G/F CIP 71,371.94
TOTAL SCHOOL CIP
7,086,004.69
2901018000189916
2901024000240231
2901024000240430
2901051000510100
2910051000510100
MISC CHAMBER OF COM./29N 18,000.00
CATEGORICAL AID DEPT.OF TRANSPORT. 144,000.00
CATEGORICAL AID 250E LANDSCAPING 44,234.00
TRANSFERS APP. FROM FUND BAL. 3,639,713.50
TOTAL GENERAL CIP
STORMWATER
APP. FROM FUND BAL.
3,845,947.50
1,081,939.55
FISCAL YEAR: 1997/98
197JMBER: 97016
FUND: GENERAL/SCHOOL
PURPOSE OF APPROPRIATION:
REAPPROPRIATION REQUEST FOR INCOMPLETE FY 96/97
PROJECTS.
EXPENDITURE
COST CTR/CATEGORY DESCRIPTION AMOUNT
1100011010800201 BOARD OF SUPV FURNITURE & FIXTURE
1100011010800610 BOARD OF SUPV RENOVATIONS
1100012040800700 COUNTY ATTORNEY ADP EQUIPMENT
1100012141800700 FINANCE ADP EQUIPMENT
1100021060800101 CLERK-CIR. CT. MAC & EQUIP
1100032011311000 FIRE/RESCUE HEALTH SERVICES
1100032011331601 FIRE/RESCUE R&M-RADIOS
1100032011601100 FIRE/RESCUE UNIFORMS
1100039000561405 CONTRIBUTIONS SPCA
1100041000312700 ENGINEERING PROF SERVICES
1100042040390001 SOLID WASTE KEENE LAI~DFILL
1100042040390010 SOLID WASTE CURBSIDE RECYCLING
1100042040510430 SOLID WASTE TIPPING FEES
1100043002331200 STAFF SERVICES R&M-BLDG
1100043002800201 STAFF SERVICES FURNITURE & FIXTURE
1100043003600500 STAFF SERVICES JANITORIAL SUPPLIES
1100053013800200 VPA FURNITURE & FIXTURE
1100081010130000 PLANNING P/T WAGES
1100081010312700 PLAIFNING PROF SERVICES
1100081010350000 PLANI~ING PRINTING
1100081010800100 PLANNING MAC & EQUIP
1100081017331100 PLAi~NING-E911 R&M-OFFICE
1100081017350000 PLANNING-Egll PRINTING
1100081017550400 PLANNING-E911 TRAVEL-EDUCATION
1100081040800901 ZONING RENOVATIONS
1211461311312390 EDUCATION TRAINING
TOTAL
$2,600.00
7,600.00
300.00
20,900.00
11,970.00
900 00
400 00
5,135 00
2,440 00
300 00
17,000 00
2,400 00
9,500 00
63,900 00
10,600 00
400 00
900 00
2 320 00
18 000 00
12 000 00
15 790 00
6 200 00
2 000 00
1 500 00
4 500 00
4,000 00
$223,555 00
REVENUE DESCRIPTION AMOUNT
1100051000510100 GENERAL FUND BALANCE $219,555.00
2200051000510100 SCHOOL FI/ND BALANCE 4,000.00
TOTAL $223,555.00
FISCAL YEAR: 1997/98
NUMBER: 97017
FUND: GENERAL/SCHOOL
PURPOSE OF APPROPRIATION:
REQUEST FOR
FY 96/97.
USE OF CARRYOVER FUNDS FROM
EXPENDITURE
COST CTR/CATEGORY DESCRIPTION AMOUNT
1100013020540200 REGISTRAR LEASE/RENT $750.00
1100013020800100 REGISTRAR MAC & EQUIP 15,825.00
1100013020800200 REGISTRAR FURNITURE & FIXTURE 680.00
1100021010130000 CIRCUIT COURT P/T WAGES 3,000.00
1100021010601200 CIRCUIT COURT BOOKS 1,000.00
September 17,
(Page 12)
1997
(Regular Night Meeting)
000354
1100021010800101
1100021020580000
1100021020580100
1100021020601200
1100021060120000
1100021060130000
1100021060332100
1100021060350200
1100021060800101
1100021060800201
1100022010800101
1100031012930210
1100031013120000
1100031013310000
1100031013800100
1100031013800100
1100031013800200
1100031013800200
1100031013800311
1100031020800301
1100032011800100
1100032011800520
1100041000130000
1100041000312700
1100041000550400
1100041000800701
1100041000800710
1100041021332300
1100042040120000
1100042040510430
1100053013110000
1100053013571700
1100053013571700
1100053013110000
1100053013800501
1100081010520300
1100081010800100
1100081010800200
1100081010800901
1100081017520300
1100081017800201
1100081030320000
1100081040800501
1100081040800300
1100081040800700
1100081040601200
1100081040800901
1100083000130000
CIRCUIT COURT
GEN'L DIST CT
GEN'L DIST CT
GEN'L DIST CT
CLERK-CIR CT
CLERK-CIR CT
CLERK-CIR CT
CLERK-CIR CT
CLERK-CIR CT
CLERK-CIR CT
COMM. ATTORNEY
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
SHERIFF
FIRE/RESCUE
FIRE/RESCUE
ENGINEERING
ENGINEERING
ENGINEERING
ENGINEERING
ENGINEERING
STREET SIGNS
SOLID WASTE
SOLID WASTE
VPA
VPA
VPA
VPA
VPA
PLANNING
PLA1TNING
PLAI~NING
PLANNING
PLA1TNING-E911
PLA1TNING-E911
HOUSING
ZONING
ZONING
ZONING
ZONING
ZONING
EXTENSION SER
MAC & EQUIP
MISC EXP
DUES & MEMBERSHIPS
BOOKS & SUBS
O/T WAGES
P/T WAGES
MAINT CONTRACTS
BINDING
MAC & EQUIP
FURNITURE & FIXTURE
MAC & EQUIP-REPL
GRANT MATCHES
O/T WAGES
PROF SER
A/V TP~AINING EQUIP
EVIDENCE EQUIP
COMPUTER TABLES
SECRETARIAL FURNITU
RADAR UNITS
COMM. EQUIP
MAC & EQUIP
HAZARDOUS MAT'L EQU
P/T WAGES
PROF. SER.
TRAVEL-EDUC
ADP EQUIP-REPL
SOFTWARE
SIGN REPLACEMENT
O/T WAGES
TIPPING FEES
TEMP. SOCIAL WORKER
TEMP FOSTER CARE AI
TEMP ILP WORKER
TEMP FOSTER CARE AI
VEHICLE-REPL
TELECOMMUNICATIONS
MAC & EQUIP
FURNITLrRE & FIXTURE
RENOVATIONS
TELECOMMUNICATIONS
FURNITURE & FIXTURE
TEMP HELP
VEHICLE-REPL
COMM. EQUIP
ADP-EQUIP
CODE BOOKS
RENOVATIONS
P/T WAGES
TOTAL
500
760
75
2,000
540
7,090
9,790
1,000
6,000
4,000
900
11 390
11 002
10 500
5 100
2 000
6 500
8 000
4 650
8 680
24 950
4 000
10 000
55 000
2 800
7 500
500
8,700
8,000
24,000
11,440
2,609
11,100
20,100
15,000
1,230
350
1,050
750
465
300
9,729
19,500
2,300
7,900
750
4,700
4,035
$380,490
O0
O0
O0
O0
O0
O0
O0
O0
O0
O0
O0
.00
.00
.00
.00
.00
.00
.00
.00
.00
O0
O0
O0
O0
O0
O0
O0
O0
O0
O0
O0
O0
O0
O0
O0
O0
O0
O0
O0
O0
O0
O0
O0
O0
O0
O0
O0
.00
O0
REVENUE DESCRIPTION AMOUNT
2100051000510100 GENERAL FUND BALAlqCE $370,440.00
2100033000330022 SOCIAL SERVICES-FEDERAL 10,050.00
TOTAL $380,490.00
Item No. 5.8. Adopt Resolution authorizing the Fire and Rescue Division
to file an application for a Dry Hydrant Grant.
By the above shown vote, the Board adopted the following resolution:
WHEREAS, the County of Albemarle Fire and Rescue Division is seeking
funding for a Dry Hydrant grant to be administered jointly by the Virginia
Department of Fire Programs and the Department of Forestry; and
WHEREAS, the grant would enable installation of a Dry Hydrant at Chris
Greene Lake in Albemarle County for the purpose of providing water to extin-
guish fires at that property.
NOW THEREFORE, BE IT RESOLVED that the Board of Supervisors of Albemarle
County, Virginia, hereby authorizes the filing of an application for the
above-described grant and authorizes the Fire and Rescue Division to receive
September 17, 1997 (Regular Night Meeting)
(Page 13)
000355
such grant funds for this purpose and perform all acts in connection with the
application as may be required.
Item No. 5.9. Proclamation proclaiming September 27, 1997 as Albemarle
County Farm Tour Day.
By the above shown vote, the Board adopted the following proclamation:
WHEREAS,
ALBEMARLE COUNTY FARM TOUR DAY
September 27, 1997
the Comprehensive Plan gives highest priority to agriculture and
forestry as land uses in the Rural Area; and
WHEREAS,
the citizens of Albemarle County in the 1994 Albemarle County
Planning Needs Survey rated ~preserving natural resources and open
space" and "preserving farmland and forested land" as the fourth and
fifth most important planning priorities for the County; and
WHEREAS,
agriculture and forestry contribute significantly to the regional
economy by enhancing the scenic and historic landscape that brings
employers and tourists to the area; and
WHEREAS,
agriculture and forestry also boost the County's economy through
market sales, employment, support activities; and
WHEREAS,
Albemarle County is among the top 25 counties in Virginia in terms
of the market value of agricultural products sold; and
WHEREAS,
maintaining land agriculture and forestry use enables the County to
grow at a measured and deliberate pace, giving the County time to
plan for services; and
WHEREAS,
the Board-appointed Agricultural and Forestal Industries Support
Committee recommended that educational programs be developed to
improve the public's general understanding of agriculture and
promote the community's appreciation of its rural areas; and
WHEREAS,
the future of agriculture and forestry in Albemarle County depends
on the actions of the farm and forest owners and the support of
elected officials and citizens;
NOW, THEREFORE,
I, Charlotte Y. Humphris, Chairman, on behalf of the Albemarle
Board of County Supervisors, do hereby proclaim
SEPTEMBER 27, 1997 as:
ALBEMARLE COUNTY FARM TOUR DAY
and commend the Albemarle County Farm Bureau and the Piedm-
ont Environmental Council for their efforts in educating the
citizens about the importance of Virginia's number one
industry--agriculture, forestry and conservation--to our
community.
Item No. 5.10. Final construction coSts on the Monticello High School;
Avon Street Connector Road information and FY 1997/1998 to FY 1999/2002
Operating costs, was received for information.
Item No. 5.11. Status update on FY 1997-98 Capital Improvements Plan
Projects, was received for information.
Item No. 5.12. 1997 Statement of Assessed Values for Local Tax Purposes
for Railroads and Interstate Pipeline Transmission Companies, was received for
information.
Item No. 5.13. Copy of letter dated August 25, 1997, from the Depart-
ment of Education to Dr. Kevin C. Castner, Superintendent, providing notice
September 17, 1997 (Regular Night Meeting)
(Page 14)
00035G
that an application for support under Title I of the Improving America's
Schools Act of 1994, as amended by Public law 103-382 for school year 1997-98,
has been approved, was received for information.
Item No. 5.14. Memorandum dated August 26, 1997, from Mr. Melvin A.
Breeden, Director of Finance, providing notice that the County's current pay
and position plan meets the requirements of the State Compensation Board, was
received for information.
Item No. 5.15. Copy of Planning Commission minutes for August 19,
August 26 and September 2, 1997, was received for information.
Item No. 5.16. Copy of minutes of the Board of Directors of the Albe-
marle County Service Authority for a regular meeting held on July 17, 1997,
and a special meeting held on July 29, 1997, was received for information.
Item No. 5.17. Copy of minutes of the Albemarle-Charlottesville
Regional Jail Authority for a special meeting held on June 30, 1997, and
regular meeting of July 10, 1997, were received for information.
Item No. 5.18. Memorandum dated September 11, 1997, from
Mr. Bill Mawyer, Director of Engineering & Public Works, re: Trees for Route
29 Project, was received for information.
Item No. 5.19. Letter dated September 15, 1997, from
Mr. B. Keith Fowler, Senior Environmental Engineer, Department of Environmen-
tal Quality, to the Honorable Charlotte Y. Humphris, Chairman, re: Reissuance
of VPDES Permit No. VA0076244 - Stone Robinson Elementary School, was received
for information.
Agenda Item No. 6. Request by the Jefferson Area Board for Aging, Inc.,
to adopt a resolution approving the Charlottesville Industrial Development
Authority issuing IDA bonds for construction of a facility located in Albe-
marle County.
Mr. Tucker said the Internal Service regulations provide tax advantages
if bonds are issued by a locality that do not exceed more than $10.0 million
in debt in any one calendar year. Albemarle County intends to issue well in
excess of $10.0 million, due to school debt. The Jefferson Area Board for
Aging has asked the Charlottesville Industrial Development Authority to issue
bonds for construction of the facility to be located in Albemarle County. IRS
regulations also require that the County approve the bonds being issued by
another jurisdiction's Industrial Development Authority. Albemarle County's
Industrial Authority held a public hearing on September 8, 1997, and is, by
resolution, recommending approval of the resolution of inducement by the City
of Charlottesville. This does not financially obligate the County in any way.
Staff recommends the resolution be adopted, approving issuance of the bonds by
the Charlottesville Industrial Development Authority.
Motion was offered by Mr. Martin to adopt a resolution approving the
Charlottesville Industrial Development Authority issuing IDA bonds for
construction of a facility located in Albemarle County. Mr. Bowerman seconded
the motion. Roll was called and the motion passed by the following vote:
AYES: Mr. Martin, Mr. Perkins, Mrs. Thomas, Mr. Bowerman and Mrs. Humphris.
NAYS: None.
ABSENT: Mr. Marshall.
RESOLUTION
OF THE BOARD OF SUPERVISORS OF THE
COUNTY OF ALBEMARLE, VIRGINIA
WHEREAS, the Industrial Development Authority of Albemarle County, Virginia
("Authority"), has been asked by the Jefferson Area Board for Aging, Inc.
("Borrower") to approve the issuance of revenue bonds by the Industrial
Development Authority of the City of Charlottesville, Virginia ("Charlottesville
00035'7
September 17, 1997 (Regular Night Meeting)
(Page 15)
Authority") in an amount not to exceed $1,000,000 ("Bonds") a portion of which
will be used to finance the Borrower's acquisition, construction and equipping
of a center for the provision of comprehensive services for the elderly
consisting of approximately 23,600 square feet to be located at 675 Hillsdale
Drive, in Albemarle, Virginia ("Project"), and has held a public hearing on
September 8, 1997;
WHEREAS, Section 147(f) of the Internal Revenue Code of 1986, as amended
(the "Code"), provides that the governmental unit having jurisdiction over the
issuer of private activity bonds and over the area in which any facility financed
with the proceeds of private activity bonds is located must approve the issuance
of the bonds;
WHEREAS, Section 15.1-1378 of the Industrial Development and Revenue Bond
Act, Chapter 33, Title 15.1, Code of Virginia of 1950, as amended ("Act"),
provides that if a locality has created an industrial development authority, no
industrial development authority created by a second locality may finance a
facility located in the first locality unless the governing body of such first
locality concurs with the inducement created by the second locality;
WHEREAS, the Project is located in the County of Albemarle, Virginia
("County") and the Board of Supervisors of the County of Albemarle, Virginia
("Board") constitutes the highest elected governmental unit of the County;
WHEREAS, the Authority has recommended that the Board approve the issuance
of the Bonds; and
WHEREAS, a copy of the Authority's resolution approving the issuance of the
Bonds, subject to the terms to be agreed upon, a certificate of the public
hearing and a Fiscal Impact Statement have been filed with the Board.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY
OF ALBEMARLE, VIRGINIA:
The Board approves the issuance of the Bonds by the Charlottesville
Authority for the benefit of the Borrower, as required by Section
147(f) of the Code and Section 15.1-1378.1 of the Code of Virginia
of 1950, as amended ("Virginia Code") to permit the Authority to
assist in the financing.
The Board concurs with the resolution adopted by the Charlottesville
Authority and approves the issuance of the Bonds by the Charlottes-
ville Authority for the benefit of the Borrower as required by
Section 15.1-1378 of the Act.
The approval of the issuance of the Bonds does not constitute an
endorsement to a prospective purchaser of the Bonds of the credit-
worthiness of the Project or the Borrower.
Pursuant to the limitations contained in Temporary Income Tax
Regulations Section 5f.103-2(f) (1), this resolution shall remain in
effect for a period of one year from the date of its adoption.
5. This resolution shall take effect immediately upon its adoption.
Adopted by the Board of Supervisors of the County of Albemarle, Virginia
this 17th day of September, 1997.
Agenda Item No. 7. ZMA-96-25. River Heights Assoc (Sign #25).
(Applicant requested withdrawal.)
Motion was offered by Mr. Martin to allow the applicant to withdraw ZMA-
96-25. Mrs. Thomas seconded the motion. Roll was called and the motion
passed by the following vote:
AYES: Mr. Martin, Mr. Perkins, Mrs. Thomas, Mr. Bowerman, Mrs. Humphris.
NAYS: None.
ABSENT: Mr. Marshall.
Agenda Item No. 8. SP-97-30. U.S. Cellular Tower '(Ivy) (Sign #69).
PUBLIC HEARING on a request to construct cellular telecommunications tower on
September 17, 1997 (Regular Night Meeting)
(Page 16)
000355
2 ac znd LI. TM58,P37G~ Samuel Miller District.
Progress on July 28 and August 4, 1997.)
(Advertised in the Daily
Mr. Cilimberg summarized the staff's report, which is on file in the
Clerk's office and a permanent part of the record. Staff recommended approval
of the request with nine conditions. The Planning Commission, at its meeting
on July 22, 1997, recommended approval, adding two additional conditions,
bringing the total number of conditions to eleven. The recommended conditions
are:
2 0
Tower height shall not exceed 140 feet. The tower shall be designed to
allow an increase in height up to 199 feet. Any increase in height
above the 140 feet shall require amendment of this permit;
Compliance with Section 5.1.12 of the Zoning Ordinance;
3 o
There shall be no lighting of the tower unless required by a federal
agency. All tower lighting shall be shielded so as to minimize visibil-
ity from the ground;
Staff approval of additional antennae installation. No administrative
approval shall constitute or imply support for or approval of the
location of additional towers, antennae, etc., even if they may be part
of the same network or system as any antennae administratively approved
under this section;
5o
The tower must be designed and adequate separation provided to property
lines such that in the event of structural failure, the tower and
components will remain within the lease area;
The tower shall be disassembled and removed from the site within 90 days
of the discontinuance of the use of the tower for wireless telecommuni-
cation purposes;
Tower shall be located as shown on Attached plan titled "Schematic Site
Plan U.S. Cellular @ Precision Sports Surfaces, Inc." and initialed WDF
7/11/97;
Except as specifically required by the Federal Aviation Administration
of the Federal Communications Commission, transmission structures shall
use colors such as gray, blue or green, which reduce their visual
impacts;
The permittee shall allow other wireless telecommunications providers to
locate on the tower and site and shall provide the County, upon request,
verifiable evidence of having made a good faith effort to allow such
location. Verifiable evidence of a good faith effort includes, but is
not limited to, evidence that the permittee has offered to allow other
providers to locate on the permittee's tower and site in exchange for
reciprocal rights on a tower and site owned or controlled by such other
provider within Albemarle County. The permittee also agrees to execute
a letter of intent prior to final site plan approval stating that it
will make a good faith effort to allow such location and will negotiate
in good faith with any other wireless telecommunications provider
requesting to locate on the tower or site;
10. The tower shall be of lattice type construction; and
11.
A report shall be submitted to the Zoning Administrator once a year, no
later than July 1. This report shall state the current user status of
the tower. Specifically, the report shall state if the tower is being
used for wireless telecommunication service.
Since the Planning Commission meeting, staff provided the Board an
updated set of recommendations that reflected some changes in the condition
regarding co-locations, at the recommendation of the County Attorney. There
has been additional discussion regarding the proposal. In the past week there
were meetings held to discuss alternative locations, and it was offered that
there may be an opportunity to optimize the performance of U.S. Cellular's
existing facilities located on Castle Rock and Buck's Elbow Mountains. Buck's
Elbow is to the northwest of the site and Castle Rock is to the southwest, and
not in the immediate vicinity. The construction of a new facility on existing
powerlines between Owensville Road and Ivy Creek was also mentioned, as well
000359
September 17, 1997 (Regular Night Meeting)
(Page 17)
as the construction of a new facility at the rest area on 1-64. The
1-64 rest area location was dismissed, as it would be on VDoT property, and
the County would not have control over that tower. There was also a discus-
sion of locating on existing power lines located near Miller School or
investigating the Miller School water tower as a potential location. These
locations were considered in case they would eliminate the need for a tower in
the proposed location. The applicant is prepared to respond to those sugges-
tions.
Mrs. Humphris opened the public hearing.
Mr. Davis pointed out this item was deferred from the August 13, 1997
meeting due to trouble with posting the sign. The notice was reposted on
August 13, 1997 and has remained in place, so the Board can hold the public
hearing.
Mr. Mark Cartley, Project Manager with U.S. Cellular, introduced
Mr. David Klum, Director of Network Operations for the northeast region,
Mr. Mark Keller, from Key Carson, who conducted the site search, and
Mr. Steve Blaine from McGuire Woods, who was present to address any legal
matters.
Mr. Cartley said the Tower Task Force had already educated the Board on
tower-related matters. He wished to explain why U.S. Cellular had selected
this site. Because he has participated on the Tower Task Force, he under-
stands the concerns of the Board and the neighborhood.
Mr. Cartley said the site search process began in January or February by
addressing the complaints of poor quality of service provided in the area.
Calls are full of static and ~drop". Other cellular providers previously
approached the Board in order to provide this service, proving that service is
poor in this area. There is no technical way to remedy the pr6blem with
service economically and efficiently.
In May, U.S. Cellular attempted to inform the neighborhood by distribut-
ing notices and 600 flyers, announcing that a balloon would be flown for three
days to show the proposed location of the tower. A meeting was held at Murray
School, but interest was minimal. He said that only one person from the
neighborhood was there, along with Mrs. Humphris and Mrs. Thomas. When the
company appeared before the Planning Commission, no one spoke in opposition.
The site was not chosen lightly, and the company did not try to ~sneak it in
the back door". He said this is the only industrial site that can meet the
need and provide a compromise between providing service and being unobtrusive.
Because many entities must be satisfied, any site would be a compromise, and
this is the best compromise the company could find.
Mr. David Klum provided a brief overview of technical issues, as he
manages the technical aspects of the company from Maine to Virginia and parts
of North Carolina. He said the Castle Rock and Buck's Elbow sites are very
high, looking down into the valley. They do a satisfactory job for three watt
mobiles with properly installed antennas, but customers do not want to buy the
equipment necessary to make them work well. These phones account for about
ten percent of the company's total sales. These sites are within the National
Observatory Quiet zone. The FCC requires the company to minimize the amount
of transmissions toward those antennas, so the company runs directional
antennas that reduce the power levels. NARO wants to receive no signals from
the towers. The Naval tower is less than 50 miles away and the Greenbay Tower
is 75 miles away. Having looked at those sites, without the NARO, the company
could broadcast a little more signal, but it would not fill the valley for
portable users to the west of Charlottesville. The uplink connection for
portable phone would not be enhanced at all.
Mr. Mark Keller, with Key Carson, was hired by U.S. Cellular to be the
local liaison since he is familiar with the approval process and the area.
The company has three goals: 1) to prove a need for better service, which is
demonstrated by the poor current service, 2) to convince the Board that the
company has chosen an excellent site, taking reasonable steps to conform to
the County's desires as they pertain to cellular sites, and 3) to inform the
public and design a site to allow co-location, reducing the need for addi-
tional sites.
Mr. Keller showed maps showing service areas to indicate coverage
limits. The search zone is a hole in the system. On Route 250 West of Boar's
September 17, 1997 (Regular Night Meeting)
(Page 18)
000360
Head Inn, and where 1-64 and Rt. 250 cross Mechum's River, there is a signifi-
cant length of road traveled extensively by cellular users who have complained
about inadequate levels of service. The company has become familiar with the
area since January, while driving all roads, looking at all available mapping
and documentation. A land use inventory was taken to determine how the land
is used. It is primarily agricultural, but it does include commercial areas
as well. Items that would delimit the area were identified--significant
mountain ranges or peaks, areas clearly visible from highly traveled roadways,
any concentration of residential or agricultural development, topography,
overlay districts, and historical and cultural considerations. The company
then began searching for areas with compatible statistics, potential sites
properly zoned for stump opportunities, and for access and availability of
utilities. The company selected a series of sites worthy of consideration and
identified the best locations. Landowners were contacted, and a host land-
owner located.
Precision Sport Services, located in the center of an existing indus-
trial park zoned and surrounded by light industry, agreed to be a host site.
The area is currently being expanded. It is not in the entrance of a corridor
overlay district, and it is between 1-64 and Rt. 250, the two primary roads to
be served.
The company made the public aware of its intentions by posting flyers,
floatin9 a trial balloon in the area, and conducting a public meeting to
answer any questions. Mr. Keller presented a photo survey to show where the
balloon was flown, and the visibility of the balloon from each location. At
their May 13, 1997 meeting there were two individuals present. One was a
neighbor and one was a representative from Precision Sports. The lack of
attendance at this meeting and the Planning Commission hearin~ encouraged U.S.
Cellular to believe there was no public concern about the site.
Mr. Keller said CFW has asked permission to co-locate, the offer was
accepted, and the logistics are underway. The company has invested time and
consideration in selectin~ the best site. Proximity, topography, access to
utilities, zoning, area character, adjacent development and availability are
all in place. He asked that the Board support the request.
Mr. Tom Hutchinson, President of Systems Engineerin~ for the University
of Virginia, said he is not anti-technology nor anti-cellular phone. It is
not necessary to spoil the landscape by erecting towers for which there is no
fundamental need. His wife and he conducted a brief informal survey of the
area and found no reception problems. The area is special and appreciated
only by those who live in it. Previously, Dettor, Edwards and Morris, Inc.,
requested a special use permit to create a light industrial area, and agreed
that the business would be located at the back of the property, and buildings
would be covered by vegetation. People do not want a tower in this location.
U.S. Cellular flew a balloon at a height that is 120 to 130 feet lower than
the proposed tower. It was still visible from a major road and Murray
Elementary School. Although there is no proof that the towers are harmful, he
is concerned that there are infants located in a preschool near the proposed
location. U.S. Cellular has not made a case to support changing the landscape
to satisfy their wishes to sell cellular service in that area.
Mr. Phillip Jordan said his family has lived in this area for at least
six generations, since 1840. He spoke a~ainst the proposal. He attended the
informational meetin~ held by U.S. Cellular, and no one was present from
Precision Sports. He said that if the signal is weak, it is incumbent of
those who use the technology to buy the equipment necessary to access it. The
balloon was flown at the height of leaf season, not in the exact proposed
location, and on a windy day. It was still highly visible far from the area.
Regardin~ social issues, he said it is generally agreed that towers should not
be located near high concentrations of people, but he suggested they should
also not be installed near families who have existed in this location for over
100 years, stating that these people have just as much a right to be protected
as anyone else. He was told that the existin~ infrastructure is in place, but
he believed it was not comparable. Mr. Jordan asked that the Board preserve
the beauty of the old road by not allowin~ the tower to be placed between two
historic communities.
Mr. Terry Thompson, representin~ the Grassmere Homeowners Association,
said he had moved to this location because of its beauty. A 14 story tower is
of concern to him. He took photos from various houses when the balloon was
floating, but said it was difficult to measure the impact on property values.
September 17, 1997 (Hegular Night Meeting)
(Page 19)
He said there were other possible sites and wondered why the company insisted
on using this one. He believes cell phones are working well. He believed
construction and a visual nuisance should not be permitted near Murray School.
Mr. Peter Hallock, from the Thomas Jefferson Planning District Commis-
sion (TJPDC), asked that a consultant be hired to be sure there is little
impact on neighborhoods. He said the TJPDC asked the Board several weeks
earlier to defer action on several applications from CFW until a consultant is
hired, to ensure the highest level of service can be provided with as little
impact as possible on neighborhoods and landscape. There is still no consul-
tant present with the expertise in telecommunications. The Board only has the
applicant's perspective on several important points: whether the tower is
necessary to provide an adequate level of service, whether an opportunity
exists to place a panel or antenna on an existing tower, building or struc-
ture, or whether a shorter tower or several shorter tower sights less visible
would provide an adequate level of service. The more towers that are ap-
proved, the harder it will be for the Board to defend itself legally when
attempting to deny future applications. He urged the Board to defer action on
the request until there is objective engineering expertise available to make
effective decisions.
Mr. Korn Capshaw said he thought there was going to be a consultant to
take a close look at this matter before any decision was made. He is a high
user of cellular service. He accepted the fact that service might not be
perfect, when he moved to that location. If some phones cannot work, he
wondered if other technology, such as digital phones, could be utilized.
Additional problems, such as the nearby school, should be examined. He asked
how co-location changes a site. Staff said there are alternative locations,
such as water towers, and he believed the Board should not make a decision
until a consultant is hired and other sites closely reviewed.
Mrs. Humphris closed the public hearing.
Mrs. Thomas said she appreciates the applicant's response to her
sugg~t~qn that there be a balloon floated and public hearings conducted. She
~ balloon and looked at it later. She said it loomed in the middle
of Morgantown Road. She shared Mr. Jordan's concern about protecting old
residential areas, saying they are just as important as any other area. It
does not matter that the base of the tower is in an industrial area, because
the tower sticks up into the air and is within sight of the Mount Calvary
Baptist Church, long recognized as an historic site. She said the church
could not be seen for the tower. She suggested that staff's analysis that the
tower would not change the character of the area must have dealt only with the
base, since the 14 story tower does change the character of the residential
neighborhood. She believes there are alternatives. She has not gotten
technical descriptions, but possible alternatives include power line towers,
which are not noticeable, since people have sited their homes away from them.
The applicant has not proven there are no alternatives. That, plus the change
that would occur to the character of the district, is reason to develop a
record to say that this is not a good place to have a cellular tower. She
suggested the Board defer the item in lieu of disapproving it.
Mr. Perkins asked Mr. Cilimberg to show where the power lines were
located, and he did so. He asked whether the Crozet water tower could be an
alternative location, but Mr. Cilimberg was not sure. The water tank at
Miller School was also suggested.
Mrs. Thomas said the Board needs to hire a consultant. She then made
the motion to defer the request for a special use permit on SP-97-30 until
October 15, 1997 to permit staff time to prepare a written record for the
Board's consideration. Mr. Perkins seconded the motion. Roll was called and
the motion passed by the following vote:
AYES: Mr. Martin, Mr. Perkins, Mrs. Thomas, Mr. Bowerman and Mrs. Humphris.
NAYS: None.
ABSENT: Mr. Marshall.
Mr. Perkins asked about the line of sight, suggesting this was not the
ideal location to serve the 1-64 corridor. There is a lot of interstate
behind the mountain. Mr. Keller responded that Gillums Mountain would be an
ideal location.
September 17, 1997 (Regular Night Meeting)
(Page 20).
00036
Agenda Item No. 9. SP-97-32. Blue Ridge Equine Clinic (Sign #60).
PUBLIC HE~LRING on a request to establish an equine veterinary hospital
[20.4.2(1)] in existing structure on 3.96 acs in Hickory Ridge PUD in Earlys-
ville. TM30,Pll0. Znd PUD & designated R3~ in Comp Plan. White Hall Dist.
(Advertised in the Daily Progress on September 1 and 8, 1997.)
Mr. Cilimberg summarized the staff's report, which is on file in the
Clerk's office and a permanent part of the record. Staff recommended approval
of the special use permit, subject to two conditions. The Planning Commis-
sion, at its meeting on September 2, 1997, unanimously recommended approval of
SP-97-32 subject to two conditions.
Mrs. Thomas said she was impressed with the applicant's efforts to
protect the environment. She wondered if this would continue if the business
changed ownership. Mr. Cilimberg said the first condition requires the
facility to only serve equine clients.
Mrs. Humphris opened the public hearing.
Dr. Reynolds Coles, President of Blue Ridge Equine Clinic, said this
site remained empty for a number of years. It lends itself well to use as an
equine hospital, requiring only exterior aesthetic changes. Currently
landscaping provides adequate screening. The present paddocks, out to Route
665, are not part of the property to be purchased. A buffer between adjacent
properties will be provided. A riding ring behind the structure will be the
only thing installed. The nearest home owner is supportive of the request, as
is the Hickory Ridge Homeowners Association. He would gladly accept the
waiver to treat horses only.
There being no other comments, Mrs. Humphris closed the public hearing.
Motion was offered by Mr. Perkins to approve SP-97-32 subject to the two
conditions recommended by the Planning Commission. Mrs. Thomas seconded the
motion. Roll was called and the motion passed by the following vote:
AYES: Mr. Martin, Mr. Perkins, Mrs. Thomas, Mr. Bowerman, Mrs. Humphris.
NAYS: None.
ABSENT: Mr. Marshall.
(The conditions of approval are set out below:)
The clinic shall be for equine care only and shall be operated in
accordance with the plan described in the applicant's description,
attached to staff report as Attachment B (copy on file), and the
information contained in the letter dated July 23, 1997, sent to
homeowners, and attached to the staff report as Attachment C (copy
on file); and
The applicant shall obtain a commercial entrance permit from V DoT
for the existing entrance to the proposed clinic from Mockernut
Lane.
Agenda Item No. 10. SP-97-33. Oak Union Baptist Church. PUBLIC
HEARING on a request to add dining hall addition to existing church on approx
0.708 acs. TM42, P81. Znd RA. Samuel Miller Dist. (Advertised in the Daily
Progress on September 1 and 8, 1997.)
Mr. Cilimberg summarized the staff's report, which is on file in the
Clerk's office and a permanent part of the record. Staff recommended approval
with three conditions. The Planning Commission, at its meeting on August 19,
1997, recommended approval of SP-97-33 subject to the staff conditions.
Mrs. Humphris opened the public hearing.
The applicant, Mr. Ralph Smith, had no comments, but was willing to
answer any questions from Board members.
There being no one else present to speak, Mrs. Humphris closed the
public hearing.
Mrs. Thomas made the motion to approve SP-97-33 subject to the three
conditions recommended by the Planning Commission. Mr. Martin seconded the
September 17, 1997 (Regular Night Meeting)
(Page 21)
motion. Roll was called and the motion passed by the following vote:
AYES: Mr. Martin, Mr. Perkins, Mrs. Thomas, Mr. Bowerman, Mrs. Humphris.
NAYS: None.
ABSENT: Mr. Marshall.
(The conditions of approval are set out below:)
This special use permit is for worship and church-related activi-
ties only. Day care, pre-school, or other such activities shall
require an amendment to the special use permit;
The proposed building will be similar in appearance to the archi-
tectural drawing titled, "Oak Union Baptist Church" (copy on
file), received August 8, 1997; and
3 o
The applicant will add gravel to the parking lot to raise it to
the road pavement surface.
Agenda Item No. 12. Other Matters not Listed on the Agenda from the
BOARD.
Mr. Tucker's requested the Board adopt a Resolution of Intent to amend
Chapter 2, Administration, Article IV of the County Code, extending the term
of the third member of the Airport Authority to at least three terms. This
would then be similar to the citizen representatives on the Jail Authority
Board. He asked that this item be set for public hearing on October 8, 1997.
Mr. Martin made the motion, seconded by Mrs. Thomas, to adopt a Resolu-
tion of Intent to amend Chapter 2, Administration, Article IV of the County
Code, extending the term of the third member of the Airport Authority to at
least three terms. Roll was called and the motion passed by the following
vote:
AYES: Mr. Martin, Mr. Perkins, Mrs. Thomas, Mr. Bowerman, Mrs. Humphris.
NAYS: None.
ABSENT: Mr. Marshall.
Mr. Perkins mentioned that the Farm Bureau and the VEC Farm Tour will be
held on September 27, 1997, at Henley's Orchard and the Jones' Horse Farm.
Events include: a free lunch at the White Hall Community Center, a tour of
the White Hall Vineyard and Winery, and a tour of a buffalo farm in Free
Union.
Agenda Item No. 13. Executive Session: Legal Matters.
At 8:45 p.m., Mr. Bowerman made a motion, seconded by Mr. Martin, to go
into Executive Session pursuant to Section 2.1-344(A) of the Code of Virginia
under subsection (7) to discuss probable litigation regarding a public safety
matter and to consult with legal counsel and staff regarding specific legal
matters relating to reversion. Roll was called and the motion carried by the
following vote:
AYES: Mr. Martin, Mr. Perkins, Mrs. Thomas, Mr. Bowerman, Mrs. Humphris.
NAYS: None.
ABSENT: Mr. Marshall.
Agenda Item No. 14. Certify Executive Session.
At 9:30 p.m., Motion was immediately offered by Mr. Bowerman, seconded
by Mrs. Thomas, that the Board certify by a recorded vote that to the best of
each Board member's knowledge only public business matters lawfully exempted
from the open meeting requirements of the Virginia Freedom of Information Act
and identified in the motion authorizing the executive session were heard,
discussed or considered in the executive session. Roll was called and the
motion carried by the following recorded vote:
September 17, 1997 (Regular Night Meeting)
(Page 22)
000364
AYES: Mr. Martin, Mr. Perkins, Mrs. Thomas, Mr. Bowerman, Mrs. Humphris.
NAYS: None.
ABSENT: Mr. Marshall.
Agenda Item No. 15. Adjourn. At 9:30 p.m., with no further business to
come before the Board, the meeting was adjourned.
~ha~irman
Approved by
Board
Initials