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1978-04-12April 12, 1978 (Regular-Day Meeting) Agenda Item No. 3D. State System. Resolution requesting addition of school entrance roads into the Mr. Agnor noted that the Albemarle County School Board and the Joint Committee for the Control of the-Charlottesville-Albemarle Technical Education Center had adopted resolutions for the purpose of bringing school entrances into the State Highway System to allow mainly for maintenance and especially snow-plowing during the winter months. 'The School Board requests adoption of a resolution by the Board of Supervisors, and forwarding to the State Highway Department for their approvaI. Motion was then offered by Dr. Iachetta, seconded by Mr. Roudabush to adopt the following resolution: BE IT RESOLVED by the Board of Supervisors of Albemarle County, Virginia, that the Virginia Department of Highways and Transportation be and is hereby requested to accept into the Secondary System of Highways, subject to final inspection and approval by the Resident Highway Department, the following entrance roads to schools: 1 - Leslie Walton Middle School-Beginning at the northern edge of pavement on State Route 708, thence with the entrance road in a loop to and in front of the school for 1,510 feet back to State Route 708. The pave- ment design is eight (8) inches of aggregate base with two (2) inches of S-5 bituminous concrete surface. 2 - Hollymead Elementary School-Beginning at the southern edge of pavement on State Route 1521 (Woodburn Road) thence with 'the entrance road in a loop to and in front of the school for 1235 feet back to State Route 1521. The pavement design is ten (10) inches aggregate base with two (2) inches of S-5 bituminous concrete surface. 3 - Charlottesville-Albemarle Technical Education Center-Beginning at the Western edge of pavement on State Route 631 (Rio Road), thence with the entrance road in a loop to and in front of the ~chool for 1010 feet back to State Route 631. The pavement design is eight (8) inches aggregate base with two (2) inches of S-5 bituminous concrete surface. 4 - Greer Elementary School-Beginning at the northern edge of pavement on State Route 9885 (the entrance road to Jack Gouett Middle School), thence with the entrance road in a loop to and in front of the school for 870 feet back to State ROute 9885. The pavement design is eight (8) inches of aggregate base with prime and double seal surface treatment. 5 - Scottsville Elementary School-Beginning at the southern edge of pave- ment on State Route 20, thence with the entrance road to and in front of the school for 1140 feet. The pavement design is ten (10) inches of aggregate base with three (3) inches of B-3 bituminous concrete and one and one-half (1 1/2) inches of S-5 bituminous surface. ~6 - Western Albemarle High School-Beginning at the southern edge of pave- ment on U.S.Route 250, thence with the entrance road to and in front of the school for 2060 feet. The pavement design is eight (8) inches of aggregate base with one and one-half (1 1/2) inches of S-5 bituminous concrete surface. BE IT FURTHER RESOLVED that the Virginia Department of Highways and Transportation be and is hereby guaranteed a minimum of 30 feet unobstructed right-of-way and drainage easements along these requested additions as shown on the accompanying site plans for the schools. Roll was called and the motion carried by the following recorded vote: AYES: Messrs. Dorrier, Fisher, Henley, Iachetta and Roudabush. NAYS: None. ABSENT: Mr. Lindstrom. Agenda Item No. 3E. Street Sign~Request: Deerwood Subdivision. Mr. Agnor presented the following resolution for consideration by the Board: WHEREAS request has been received for a street sign to identify the following road: Deerwood Road (State Route 1502) and Lupine Lane (State Route 1503) at the northeast corner of its intersection; and WHEREAS a citizen has agreed to purchase these signs through the office of the County Executive and to conform to standards set by the State Department of Highways and Transportation; NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Albemarle County, Virginia, that the Virginia Department of Highways and Transportation be and the same is hereby requested to install and maintain the above mentimned street sign. Motion was offered by Dr. Iachetta, seconded by Mr. Roudabus~, to approve the resolution as presented. Roll was called, and the motion carried by the following recorded vote: AYES: NAYS: ABSENT: Messrs. Dottier, Fisher, Henley, Iachetta, and Roudabush. None. Mr. Lindstrom. April 12, 1978 (Regular-Day Meeting) Agenda Item No. 3F. Appointments: Road Viewers. The following names were placed in nomination: Messrs. Alonzo Jones (by Mr. Dorrier), William Rennolds (by Mr. Roudabush), William Gray (by Mr. Henley), and John Higginson (by Mr. Fisher). Motion to approve the nomination of the above four people was offered by Dr. Iachetta, seconded by Mr. Dorrier, and carried by the following recorded vote: AYES: NAYS: Messrs. Dorrier, Fisher, Henley, Iachetta, Lindstrom and Roudabush. None. Agenda Item No. 3B. Reconsideration of Industrial Access Funds for Route 231 to the Kloeckner-Pentaplast Plant. Mr. Fisher summarized the events leading to today's meeting. of the following letter: He then noted receipt "March 27, 1978 We represent Patricia F. Moller who owns a tract of land containing 181.34 acres, known as "Windsor" on State Route 231, partially in Albe~marle County and partially in Louisa County. Mrs. Moller's property is situated adjacent to the site on which the Kloeckner-Pentaplast plant is being constructed. On September 7, 1977 the Board of Supervisors adopted a resolution approving the construction of an access highway from Route 231 to the Kloeckner-Pentaplast plant site. A portion of the access highway which will be constructed with Industrial Access funds will be located in Albemarle County. Mrs. Moller and many of her neighbors had no knowledge of the action of the Board until recently. No notice was required prior to the action of the Board on September 7, 1977 and, therefore, none was given. Mrs. Moller and many of the residents living in the area are extremely concerned about the effect that the access highway will have on the already dangerous traffic situation on Route 231. The new highway will be used by employees of the plant and also by heavy trucks carrying freight to and from the plant. Many of the trucks, we assume, will travel Route 231 in a westerly direction to either the Keswick or Shadwell access to Interstate 64. Although we understand that the number of heavy trucks using the access highway during nighttime hours will be limited, it is probable that the noise level in the vicinity will be substantially increased from the trucks and other traffic. The proposed access highway will be constructed on what is now an existing 25' legal right of way, assuming that additional land can be acquired to expand the width to 50 feet. The size of the tract which Kloeckner-Pentaplast purchased in 1977 is 261.66 acres although the existing 25' right of way serves only a tract of 70 acres. The 261.66 acre tract fronts on State Route 660 in Louisa County which leads in a westerly direction to Route 15 which intersects with Interstate 64 at Zion Crossroads. A number of the residents in the Keswick area have signed a petition requesting the Board to reconsider its actions of September 7, 1977. The purpose of this letter is to advise the Board of the concern of the citizens regarding the proposed access highway from Route 231 along what is referred to in certain of the deeds of record in the Albemarle County Clerk's Office as "a lane". It is further to point out that the plant site has road frontage on a state highway in Lo~isa County with access to Interstate 64. We hope that the Board will act favorably dn the request to reconsider its resolution of September 7. Very truly yours, Joseph W. Richmond, Jr." Mr. Joseph W. Richmond, Jr. then proceeded with describing the road and site of the KloecMner-?entaplast Plant. Mr. Richmond said he represented Mrs. Muller who owned a 60 foot parcel adjacent to the plant site, but he was also aware that Mr. Roudabush had received a petition with approximately 150 signatures of residents concerned about heavy use of the access road. He concluded by saying he did not wish Board action today, but a decision on whether or not this request can be heard at a properly advertised public hearing. Mr. Dan Roosevelt, Resident Highway Engineer, said it was-his belief that the State has already allocated $150,000 for construction of this road to State standards. Mr. Roudabush requested Mr. Roosevelt to ascertain the actual status of this access road request. If a public hearing can be held, Mr. Roosevelt will notify the Board immediately.. Also, Mr. David Sutton was present who presented the aforementioned petitions to the Board. (Petitions read as follows and were signed by 134 residents.) "We the undersigned, residents of Albemarle County living in the vicinity of Keswick between Shadwell and Gordonsville, being advised that the Kloeckner- Pentaplast plant under construction in LouiSa County near Gordonsville intends to have a state highway constructed from the plant to State Route 231, a portion of which will be located in Albemarle County, to be used by employees of the plant and tractor trailer trucks carrying freight to and from the plant~ and being further advised that the Albemarle County Board of Supervisors adopted a resolution September 7, 1977 approving the construction of the access highway as b~ing in the' best interests of the traveling public and the citizens of Albemarle County~ having no prior knowledge of the proposed highway and approval by the Board of Supervisors and believing that such a highway will increase the hazardous conditions of travel on State Route 2R1 and adversely affect the living conditions of the residents in the April 12, 1978 (Regular-Day Meeting) Agenda Item No. 3C. Road Abandonment: from March 8, 1978.) Road off Route 626 near Howardsville. (Deferred Mr. Fisher read a letter from Mr. George McCallum III, requesting the Board to again defer this until the May 10, 1978, meeting. Motion was offered by Dr. Iachetta, seconded by Mr. Dorrier, to defer this item. Roll was called,~and motion carried by the following recorded vote: AYES: NAYS: Messrs. Dorrier, Fisher, Henley, Iachetta, Lindstrom, and Roudabush. None. Agenda Item No. 3G. Clarification o~ Resolution for Running Deer Lane. Mr. Agnor noted that several deed book references need to be added to the Board's original resolution adopted on December 14, 1977. He then offered the following resolution for the Board's consideration: BE IT RESOLVED by the Board of Supervisors of Albemarle County, Virginia, that the Virginia.Department of Highways and Transportation be and is hereby requested to accept into the Secondary System of Highways, subject to final inspection and approved by the Resident Highway Department, the following road in Running Deer Subdivision: Beginning at station 1+90 of Running Deer Lane, a point common to the centerline intersection of the present end of State Route 808 and Running Deer Lane; thence with Running Deer Lane in a south- westerly direction 3,416 feet to station 36+06, the end of Running Deer Lane in Running Deer Subdivision. BE IT FURTHER RESOLVED that the Virginia Department of Highways and Transportation be and is hereby guaranteed a 50 foot unobstructed right of way and drainage easements along this requested addition as recorded by Plats in the Office of the Clerk of the Circuit Court of Albemarle County in Deed Book 562, page 385; Deed Book 579, page 118; Deed Book 581, page 473; Deed Book 592, pages 362 and 363; Deed Book 623, page 309~ Deed Book 627, page 211; Deed Book 638, pages 279 and 280; Deed Book 640, page 756; and Deed Book 644, pages 117 and 119. Motion to adopt the clarification as presented was offered by Dr. Iachetta, seconded by Mr. Lindstrom, and carried by the following recorded vote: AYES: NAYS: Messrs. Dorrier, Fisher, Henley, Iachetta, Lindstrom, and Roudabush. None. Agenda Item No. 3H. Other Highway Matters: Mr. Fisher noted receipt of the following letter from Mr. D. B. HoPe, District Engineer regarding 1978 Preallocation Hearings. "March 24, 1978 Re: 1978 Rreallocation Hearings In a continuing effort to give citizens and public officials additional opportunity to participate in the decision-making process, the Department of Highways and Transportation is again scheduling a series of public' meetings throughout the Commonwealth. As in previous years, these meetings are for the specific purpose of obtain- ing citizens' advice in advance 'of'the 'preparations of tentative allocations of Interstate, Primary and Urban funds to specific projects for the fiscal year beginning July 1, 19'78. Requests for secondary .road alloc'a'tion's 'are heId at the'annual pubZic hear- ings conducted by the county boards of supervisors and resident engineers in each of the counties as provided under law. Past meetings have been successful primarily because of the fine parti- cipation by citizens, local government representatives and members of the. General Assembly. We invite and welcome your participation. The information obt2ined at these meetings is providing valuable input to our planning process. The meeting for the Culpeper District is scheduled for April 12, 1978 at 9:30 A.M. in the Culpeper District Office and at 2:30 P.M. in the Fairfax City Council Chambers. You are invited to attend the meeting which best suits you and participate in this important process. Sincerely, D. B. Hope District Engineer" Mr. Fisher noted receipt of ~he following letter: "March 23, 1978 General Electric Industrial Access Project Project: 0606-002-188, C-501 Albemarle County On March 16, 1978, the Highway and Transportation Commission allocated from the Industrial Access Funds $80,000 to be used for the improvement of Route 606 and April 12, 1978 (Regular-Day Meeting) You will note that the Commission set certain contingencies which must be met prior to these funds being made available for construction. I am, by copy of this letter to Mr. Fred Landess, forwarding him a copy of the Commission's resolution making him aware of these contingencies. Based upon previous conversations with Mr. Landess, I do not believe it will be difficult to meet these requirements. I will be meeting with representatives of the General Electric Company in the near future to work out the right of way requirements for this project. I have discussed this matter with Mr. Guy B. Agnor, and Will include appropriate county staff in these discussions. If you have any questions concerning this matter, please advise. Yours truly, D. S. Roosevelt Resident Engineer" WHEREAS, Section 33.1-221 of the Code of Virginia provides a fund for fiscal 1977-78 to "...be expended by the Commission for constructing, reconstructing, maintaining or improving access roads within counties, cities and towns to in- dustrial sites on which manufacturing, processing or other establishments will be built under firm contract or are already constructed."; and WHEREAS, the Board of Supervisors of Albemarle County has by resolution requested the use of industrial access funds to provide adequate access to the proposed new facility of General Electric Company, to be located off Route 29 north of Charlottesville, estimated to cost $~,~O~; and WHEREAS, i~ appears that this request falls within the intent of Section 33.1-221, but it has not been a practice of the Commission to allocate funds to industries which have direct available access to Primary routes; and WHEREAS, it is the desire of the Commission to protect the integrity of the Primary System wherever possible; and WHEREAS, a subcommittee comprised of Commission members was appointed by the Commission chairman and, after a study by the subcommittee, it was determin- ed that the request would comply with the Commission policy; and WHEREAS, General Electric Company has agreed to provide a covenant instru- ment eliminating access to Route 29 along its frontage between the existing crossovers immediately to the north and south of this location. NOW, THEREFORE, BE IT RESOLVED that $80,000 from the 1977-78 industrial access fund be allocated to assist in providing adequate access to the proposed new facility of General Electric Company, to be located off Route 29 north of Charlottesville in Albemarle County, Project 0606-002-188,C501, contingent upon (1) the industry's entering into a firm contract for the construction df its facility, (2) the necessary right of way and adjustment of utilities being provided at no cost to the industrial access fund, and (3) the industry's furnishing the Commonwealth with a covenant instrument thereby eliminating direct access to Route 29 along its frontage between the present cmossovers immediately to the north and south of the location. Mr. Fisher continued and read the following letter dated March 31, 1978, to Mr. Fred Landess from Robert Tucker: "In response to your requested change in condition #2 of the Planning Commissiun's approval, I would like to attempt to clarify the Commission's intent 6oncerning the improvement to Routes 606 and 763. Their action could be construed to mean that all improvements to Routes 606 and 763 must be completed prior to the issuance of a Certificate of Occupancy. It was, however, the Commission's intent that these improvements either be completed or proper surety posted with the County or some assurances from the Virginia Department of Highways and Transportation that the improvements will be accomplished prior to a Certificate of Occupancy (CO) being issued. As I indicated to you on the phone, however, certain improvements to Route 29 North must be completed prior to the issuance of the CO for safety reasons. These include the improvement of the left-turn lane in the median of the northbound lane on U.S. 29 and the construction of a decel lane on the southbound lane of U.S. 29. Ail of these improvements, including those on Routes 607 and 763, will be accomplished with the industrial access funds by the Virginia Department of Highways and Transportation. It is, therefore, my opinion that the assurances from the Virginia Department of Highways and Transportation to complete the improvements to Routes 606 and 763 with industrial access funds satisfies condition No.2 of the Planning Commission's approval. Incidentially, Mr. Roosevelt, Virginia Department of Highways and Transportation Resident Engineer, has stated that the safety improvements can be completed by November, 1978." He also read a letter dated April 7, 1978 signed by Mr. K. M. Fox, District Manager- Charlottesville Operation: "It was my intention to speak to the Board of Supervisors after the Budget Review Meeting of Wednesday, April 5, 1978. However, the budget matters were apparently disposed of expeditiously, and we consequently arrived after the meeting had adjourned. Next week I will be out of town, but have asked my staff to present again to the Board of Supervisors waiving condition two of our site permit. S~nce the Highway Department has positively indicated that Routes 606 and 763 will be upgraded with industrial access funds, including safety lanes for acceleration and deceleration, there is no need for these improvements to remain as a condition of our site plan or subsequent Permit for Occupancy. April 12, 1978 (Regular-DaY Meeting) The timing of such implementatinn is beyond'the control of the General Electric Company. Mr. Roosevelt of the Highway Department has stated that the acceleration and deceleration lanes would be completed by no later than November, 1978. However, we have no control over the priorities, or other conditions, which could delay that program. The ~urrent approved site plan, therefore, would require ~i,that General Electric be responsible, and not able to occupy our facility. Because of the delays already incurred from the various conditions of the site plan, the transition of certain process equipment cannot be accomplished during our planned two week vacation shutdown in July. We must, therefore, spread this transition over several months and carefully coordinate to avoid costly shutdowns-and extensive employee layoffs. Our vacation period cannot be rescheduled since it is coordinated with numerous other GE plants and customers. Consequently, the build up of employees in the new facility will be much slower than previously anticipated. The increased traffic on Routes 606 and 763 will be minimal during the first several months of initial occupancy. It now appears that less than 40 people will be employed during the first three months of operation. Construction costs continue to escalate, and all delays in letting contracts and ordering material continue to errode the obtainable value in the new facility at our fixed level of corporate approval funds. We have already been forced to reduce the project scope to a degree to compensate for the escalated costs. Because of the economic impact of delays in our project, the slower build up of employees at the~£a~ility, and the assurance that the Highway Department will implement the required improvements to Routes 606 and 763, we request that our site plan, and subsequent Permit of Occupancy, be approved without condition two, the requirement for improvements to Routes 606 and 763. I request that General Electric be placed on your agenda for April 12, 1978, to review this issue. We have continued to delay construction until we fully under- stand what is expected of General Electric by the Board of Supervisors in the up- grading of Routes 606 and 763. It is to both of our benefits to get this issue clarified and behind us so that we may move forwaDd." Mr. James Nimlett, Project Engineer for G. E., said G. E. would be responsible for having all road improvements complete before they occupy the building, even though the work schedule for those road improvements is out of their hands and in those of the State Highway Depart- ment. He noted that it could possibly happen that their building would be completed and ready to occupy, but due to delays in the State's schedule, the roads would not be complete and they would not be able to occupy the building. Mr. Roosevelt said it was the intention of the Highway Department to construct the acceleration and deceleration lanes during this current construction season which would definitely run to November. Mr. Fisher also reassured Mr. Nimlett that it was his intention as Chairman, if such a problem arose he would be the first to do something which would allow G. E. to move into their building even if the roads are not yet complete. Following some discussion among Board members, Mr. Fisher said it was the consensus of the Board not to waive condition No. 2 as requested, and that if G. E. found they were ready to occupy their building and the roads were not yet completed, they had the option of doing the work themselves. Mr. Roosevelt said the Highway Department is prepared to advertise for bids in May 1978 for construction of Route 637. He noted the new estimate is considerably higher than the one originally given. The new figure is $978,500 whereas the original estimate was $590,000. Mr. Roosevelt asked the Board which alternative they wished to take with regard to the General Electric industrial access road. He said priorities must be established so he knows which crew of State forces he is to use. He said one crew is working on prospects on Routes 643 and 651, while the Free Union crew has a project on Route 601. He said if the Board wished 2he General Electric access road completed this year, projects assigned to the crew transferred onto the G. E. project will not be completed this year. He noted that they will be able to complete the G. E. turn lanes under any condition, but not necessarily work on the road itself. It was the consensus of opinion that the G. E. access road should not get any special priority, and State forces should not be taken off of other jobs to complete this one. Mr. Dorrier asked Mr. Roosevelt to check~ on a safety problem at the intersection of Route 6 and Route 726 in Scottsville at the Shopping Center. He noted the problem was the lack of a deceleration lane and bad sight distance. Mr. Lindstrom mentioned letter received from Dr. Zierden about the widening of Georgetown Road. Dr. Iachetta mentioned letter from Mr. Roosevelt about a request from the Highway Safety Commzission concerning speed limit through Ivy. The reply was to the effect that the speed limit did not need to be reduced, but signs could be changed to warn people about the 45 ~.p.h. zone. April 12, 1978 (Regular-Day Meeting) Dr. Iachetta asked about traffic lights at Georgetown/Hydraulic Roads and at Georgetown/Barracks Roads. Mr.~Rooseve!t said Exxon Corporation wo~ld not give an easement for the light at Georgetown/Hydraulic unless the County Planning Commission guaranteed them an entrance at a certain location. Of course, this cannot be done unless the Planning Commission has before them a site plan, and they do not. He has, therefore~ started negotiations with Mr. Chu~k Rotgin at the apartments across the street. Concerning the light at Georgetown/Barracks, there has been no change since the owner of property at that intersection wrota directly to the Highway Commissioner when installation of the light began and work was halted. Dr. Iachetta asked if there was anything new on Route 643. said he thought the last owner is ready to donate right-of-way. need to be signed. Mr. Roosevelt Only the papers Mr. Fisher noted a complaint from a citizen about a yield sign at the inter- section of Routes 750 and 803. This citizen believes the sign is on the wrong route. Mr. Fisher asked about reports.of accidents at the entrance to Bellair on Route 250 West. Mr. Roosevelt said the~Highway Department is going to try new signing in an effort to get citizens to use the 250 By-pass ramps instead of making a left turn off of 250 West and using Route 601 to get onto the 250 By-pass. Mr. Roudabush said Route 649 from Route 29 to Advance Mills needs some rebuilding. Not Docketed: Mr. Fisher said a new bill on conditional zoning was passed b~[~ the General Assembly and has been signed into'law to become effective July 1, 1978. If the County wants to use this legislation, it must be adopted as an ordinance. He requested the staff to study this and make a recommendation. Agenda Item No. 5. Resolution of Intent: Ordinance for Recordation of Sub- division Plats. Mr. St. John said the purpose of this ordinance would be to assure that all plats for subdivision of land would be approved by the Planning Office or Planning Commission before recordation in the office of the Circuit Court Clerk. Surveyors and engineers who work with these plats seemed to be opposed to this new ordinance, but it would help~eviate the possibility of the Clerk inadvertently recording a plat not properly approved. Mr. St. John said an alternative is to have the surveyor certify that he has read Chapter 18 of the Albemarle County Code, and that the plat does not constitute a subdivision under that ordinance. Mr. Tom Blue said he felt the County should take all plats recorded from the previous day, and have someone from the Planning staff review them. If any of those plats are illegally recorded, then the County should prosecute. Mr. Fisher suggested this be deferred to May 10, and hopefully some alternative ~o an ordinance can be worked out by Mr. St. John. April 12, 1978 (Regular-Day Meeting) Agemda Item ~0,~~ ~ Briefing on Recreation Programs. Mr. Earl Sudduth referred to his memorandum to the Albemarle County School Board, dated April 7, 1978: "The Parks and Recreation Adviso~Commission and the Depart- ment of Parks and Recreation would like to request the use of the County Schools for a summer recreation day and evening program. The day program will be nine weeks in duration beginning June 19th, and ending August 18th. The program will serve children ages 5 - 13 throughout the County at each of five elementary school locations, and run from 10:00 a.m. to 3:00 p.m. weekdays. The evening program will serve participants 14 and over, Monday through Thursday from 6:30 - 9:30 p.m. Four middle and high school sites have been selected for this program. The following sites are recommended for the summer program: Day Program Evening Program Crozet Elementary Woodbrook Elementary Yancey Elementary Greenwood Community Center Broadus Wood Elementary Jack Jouett Middle Scottsville Elementary Walton Middle Western Albemarle High The criteria used in determining the above locations were: need, participation, location, facilities, acceptance of program by principal/~empt to reach all areas of the County. The Department would also like to request the use of County Schools for fee based classes. Fee based classes are special interest classes like cake decorating, guitar, sli~mastics, and are operated at no cost to the County. The fee based classes would utilize classrooms and operate one night a week for approximately one to two hours. We have discussed these classes with the principals at each school and about all principals were for it. The tentative date for beginning the fee based classes is April 24th pending final approval." He said no decision has yet been reached as to whether or not the School Board supports use of the schools for summer activities. AgSnda Item No. 7. Parks. Consideration of Increasing Swimming Fees at County Mr. Sudduth next presented a memorandum recommending an increase in swimming fees in the County Parks. "On February 20, 1978, the Parks and Recreation Advisory Commission completed a review of the current fee structure applied to the swimming areas at Chris Greene and Mint Springs Lakes. The current rate structure and the proposed structure are as follows: SINGLE PASSES Adult (13 & over) Children (~-12 yrs. old) Under 4 yrs. CURRENT PROPOSED $ 1.00 $ 1.25 .50 .75 Free Free SEASON PASSES Family Adult Children~ $ 35.00 $ 40.oo 15.00 20.00 10.00 15.00 April 12, 1978 (Regular-Day Meeting) The proposed rate structure reflects the Commission's con- clusion that a rate increase is justified based primarily on consideration of the following factors: 1) Increase in operating costs by approximately 7.5% each year. Need of the increased revenues to help offset the cost of the new recreation program. The use of a rate increase would also act as a control mechanism for crowd size. The above charges can be made by a resolution of the Board of Supervisors according to County Code Section 14-6." Mr. Agnor said he would also like the Board to consider eliminating the policy of issuing complimentary passes to the County Parks. He said they are public facilities, and that everyone (in his opinion) should be required to pay. Mr. Dorrier said he felt the Parks Commission should still receive passes, because it is part of their duties to be familiar with the parks system. Motion was offered by Dr. Iachetta, and seconded by Mr. Lindstrom to accept the recommendation of the County Executive by approving the new rate structure and eliminating the use of complimentary passes. Mr. Agnor said he had not discussed eliminating these passes with the Parks Advisory Commission. Mr. Fisher suggested that they be involved in the decision, and, therefore, Dr. Iachetta amended his motion to approve the rate increases as presented, and direct the staff not to issue any compli- mentary passes until a decision is reached by the Parks Advisory Commission and the Board of Supervisors. Amendment to the motion was accepted by Mr. Lindstrom. Roll was called and the motion carried by the following recorded vote: AYES: NAYS: Messrs. Dorrier, Fisher, Henley, Iachetta, Lindstrom and Roudabush. None. Agenda Item No. 8. the State, Commission. 1978: Authorization to apply for Recreation Funds from Mr. Sudduth presented his memorandum dated April 7, "The Parks and Recreation Department would like the Board of Supervisors approval to submit a grant application to the Virginia Commission of the Arts and Humanities. The grant request is for $950 to be used for Arts and Crafts supplies and for hiring an Arts and Crafts ~pecialist to run a project in conjunction with the summer recreation program schedul- ed to begin in June. The project will serve children ages 5 - 13 throughout the County at each of the five elementary school sites. The Arts and Crafts Specialist will drive to each playground once each week and instruct Arts and Crafts activities, demonstrate more advanced work, and give suggestions to playground leaders for simple Arts and Crafts projects throughout the remainder of the week. The Arts and Crafts Specialist will also be in charge of organiz- ing an Arts and Crafts Show at the close of the playground season." 'Motion to approve the request was offered by Mr. Lindstrom, seconded by Mr. Roudabush, and carried by the following recorded vote: AYES: NAYS: Messrs. Dorrier, Fisher, Henley, Iachetta, Lindstrom and Roudabush. None. Agenda Item No. 8A. At 11:59 A.M., Mr. Fisher requested a motion to adjourn into executive session to discuss acquisition of property. Motion was offered by Dr. Iachetta, April 12, 1978 (Regular-Day Meeting) seconded by Mr. Lindstrom, and carried by the following recorded vote: AYES: NAYS: Messrs. Dorrier, Fisher, Henley, Iachetta, Lindstrom and Roudabush. None. Meeting reconvened at 1:35 P.M. Mr. Fisher noted receipt of a letter from the Northern Piedmont Electric Corporative regarding a rate increase. A hearing before the State Corporation Commission will be held on May 24, 1978, at 10:00 A.M. in Richmond. Agenda Item No. 9. Community Attention Home Agreement. Mr. Gary Duncan, Director, said up to now the City of Charlottesville has paid for all children admitted to the Attention Home. With the increased number of children from other areas, it has been decided that each County within the Thomas Jefferson Planning District should pay its own share. He then presented a contract to the Board for approval. Mr. St. John said the only thing he hesitated to endorse was the section which states the County shall be insured for a million dollars to cover liabilities incurred. Mr. Bob Stripling, Assistant City Manager, could not give any dollar amount for premiums to pay for this type of policy coverage. It was the consensus of the Board to defer any action on this contract until May 10, 19Z8 at which time the Board hoped Mr. Stripling could supply an amount for the premium. Agenda Item No. 10. Tax Levy for 1978. Adoption of Annual Appropriation Ordinance and set Mr. Fisher asked Mr. Agnor if he had investigated the possibility of re- storing funds to the Mental Health category and from what revenue source the additional funds would be taken. Mr. Agnor listed the following possibilities: Cut the Parks budget under improvement to sites by $3,000 and transfer this amount to the capital improvements program budget~ cut $1,000 from maintenance of buildings; cut $2,000 from maintenance of equipment; cut $200 from legal services, $200 from advertising and $400 from stationery and supplies under the Finance Department; cut $700 from various items in the Real Estate Depart- ment budget. Mr. Fisher said the Board had no assurance that the various agencies requesting funds of the Board are also making these types of cuts. Mr. Dorrier disagreed. He said the Mental Health Agency is providing services to the mentally retarded in the community. It is a vital service and he felt they should be fully funded. Mr. Agnor said his recommendation for this category came about because they had requested a 20% increase in County fund- ing. He was trying to keep the percentages to a reasonable increase. Dr. Iachetta said most agencies received a 5% increase last year, but the Mental Health agency got no additional funding from the County. Because of that fact, he recommended that the amount for this category be increased by an additional $2,321 making the County,s total contribution $50,183. He then offered motion to this effect. The motion was seconded by Mr. Henley. ~. Fisher asked if there were any other unresolved problems. Mr. Agnor said the Board had agreed to limit the total local fund increaseforthe Library to 10%, but did not have a dollar amount at the last work session. The total for the Library should be $287,337, which is an increase of $2,176. Dr. Iachetta then amended his motion to include the additional amount for the Library. The amendment was accepted by Mr. Henley. Mr. Lindstrom said he would accept the amended motion, but felt that by combining these two categories, one covers up the other so the Board member does not know what he is voting on. Mr. Dorrier said he supports the Library but cannot support the motion because he feels the Mental Health agency should be fully funded. Mr. Henley asked Mr. Jim Peterson if Mental Health is still furnishing services to the Joint Security Complex at the same rate. Mr. Peterson said yes. Mr. Henley said for this reason he could support the additional amount for this agency. Dr. Iachetta then withdrew the previous motions and offered motion to in- crease the appropriation to the Mental Health Agency to $50,183 (an additional increase of $2,321 since the public hearing). The motion was seconded by Mr. Henley and carried by the following recorded vote: AYES: NAYS: Messrs. Henley, Iachetta, Lindstrom and Roudabush. Messrs. Dottier and Fisher. April 12, 1978 (Regular-Day Meeting) Dr. Iachetta then offered motion to increase the County's contribution to the Regional Library to $287,337 (an increase of $2,176 since the public hearing). The motion was seconded by Mr. Lindstrom and carried by the following recorded vote: AYES: NAYS: Messrs. Dorrier, Fisher, Henley, Iachetta, 'Lindstrom and Roudabush. None. Mr. Agnor said that these additional funds would be taken from the following categories: $1,500 from the Parks Department; $1,000 from building maintenance and $1,997 from equipment maintenance. Motion was then offered by Dr. Iachetta to adopt the Annual Appropriation Ordinance as amended. The motion was seconded by Mr. Lindstrom and carried by the following recorded vote: AYES: NAYS: Messrs. Dorrier, Fisher, Henley, Iachetta, Lindstrom and Roudabush. None. (Appropriation Ordinance as adopted is set out on the following pages.) Motion was offered by Dr. Iachetta to adopt the following resolution setting the tax levy for 1978: BE IT RESOLVED that the Board of Supervisors of Albemarle County, Virginia, does hereby lay the County levy for the taxable year 1978 for General County Purposes at Seventy-Two Cents ($.72) on every One Hundred Dollars worth of assessed value of real estate; at Five Dollars and Ninety Cents ($5.90) on every One Hundred Dollars worth of assessed value of personal property; at Five Dollars and Ninety Cents ($5.98) on every One Hundred Dollars worth of assessed value of machinery and tools; at Seventy-TwO Cents ($.72) on every One Hundred Dollars Worth of assessed value of mobile homes; at Four Dollars and Eighty Cents ($4.~80) on every One Hundred Dollars Worth of assessed value of public service on unequal assessments; and at Seventy-Two Cents ($.72) on every One Hundred Dollars Worth of assessed value of public service on equal assessments; and FURTHER orders that the Director of Finance of the County of Albemarle assess and collect on all taxable real estate and all taxable personal property, including machinery and tools not assessed as real estate, used or employed in a manufacturing business, not taxable by the State on Capital; including Public Service Corporation property except the rolling stock of railroads based upon the assessment fixed by the State Corporation Commission and certified by it to the Board of Supervisors both as Go location and valuation; and including all boats and watercraft under five tons as set forth in the Code of Virginia; and all vehicles used as mobile homes or offices as set forth in the Virginia Code; excluding merchant's capital, farm machinery, farm tools, farm livestock, and household goods as set forth in the Code of Virginia, Section 5.8-829 and 58-829.1. Mr. Dorrier seconded the foregoing motion and same carried by the following recorded vote: AYES: NAYS: Mrs. David and Messrs. Dorrier, Fisher, Henley, Iachetta and Roudabush. None. April 12, 1978 (Regular~Day Meeting) 2OO ANNUAL APPROPRIATION ORDINANCE OF THE COUNTY OF ALBEMARLE, VIRGINIA FOR THE FISCAL YEAR ENDING JUNE 30, 1979 An ordinance making appropriations of sums of money for all necessary expen- ditures of the COUNTY OF ALBEMARLE, VIRGINIA, for the fiscal year ending June 30, 1979; to prescribe the provisos, terms, conditions, and provisions with respect to the items of appropriation and their payment; and to repeal all ordinances wholly in conflict with this ordinance and all ordinances inconsistent with this ordinance to the extent of such inconsistency. BE IT ORDAINED by the Board of County Supervisors of the COUNTY OF ALBEMARLE, VIRGINIA: SECTION I That ~the following sums of money be and the same hereby are appropriated for the purposes herein specified for the fiscal year ending June 30, 1979: Paragraph One For the curren~ expenses of COLLECTION AND DISBURSEMENT OF TAXES AND OTHER REFUNDS the sum of thirty-nine thousand eight hundred dollars and no cents ($39,800) is appropriated from the General Fund to be apportioned as follows: 1. Refunds $ 39,800 Paragraph Two For the current expenses of the function of GENERAL MANAGEMENT AND SUPPORT the sum of one million eight hundred sixteen thousand eight hundred sixteen dollars and no cents ($1,816,816) is appropriated from the General Fund to be apportioned as follows: 1. Board of Supervisors $ 113,928 2. County Executive 70,727 3. Personnel 296,860 4. Purchasing ~44,435 5. County Attorney 75,000 6. Assessment of Real Estate 258,067 7. Finance 280,929 8. Engineering 129,948 9. Planning 137,549 10. Ivy Landfill 156,870 11. Keene Landfill 32,100 12. Roll-Off Station, Cismont 12,000 13~ Elections 38,212 14. Maintenance-Buildings & Grounds 136,974 15. Virginia Association of Counties 3,000 16. Thomas Jefferson Planning District Commission 10,200 17. Chamber of Commerce-Dues 1,200 18. Economic Development 3,500 19. Bicentennial Center 9,362 20. Soil Survey 5,255 21. Miscellaneous Telephone Expense 200 22. National Association of Counties-Dues 500 Paragraph Three For the current expenses of the function of HUMAN DEVELOPMENT the sum of two million forty-six thousand six hundred sixty-four dollars and no cents ($2,046,664) is appropriated from the General Fund to be apportioned as follows: 1. Parks & Recreation $ 191,839 2. Housing Coordinator 25,345 3. Administration-Department of Social Services 637,622 4. Public Assistance: Federal, State & Local 431,680 5. Purchase of Services-Title XX Program 100,000 6. Health Department 219,126 7. Mental Health & Retardation Services 52,504 8. Regional Library 287,337 9. Piedmont Virginia Community College 4,995 10. Extension Service 48,808 11. Youth Employment Service 2,000 12. District Home 5,000 13. Offender Aid & Restoration 9,869 14. Madison House 4,000 15. Involuntary Commitment 9,000 16. Community Action Agency 14,000 17. Jefferson Area Board on Aging 3,539 April 12, 1978 (Regular-Day Meeting) Paragraph Four For the current expenses of the function of PUBLIC SAFETY AND JUSTICE the sum of one million five hundred sixty-seven thousand eighty-seven dollars and no cents ($1,567,087) is appropriated from the General Fund to be apportioned as follows: 1. County Clerk $ 103,818 2. Commissioner of Accounts 200 3. Circuit Court 34,200 4. General District Court 8,312 5. Commonwealth Attorney's Office 49,557 6. Juvenile Court 19,911 7. Sheriff 601,153 8. Fire Department 199,714 9. Forest F±re Extinction Service-State 2,800 t0. Volunteer Fire Departments 118,000 11. Code Enforcement 302,218 12. Dog Warden 30,692 13. Charlottesville-Albemarle Rescue Squad 2,625 14. Highway Safety Commission 200 15. Emergency Services 4,000 16. Contributions to Regional Jail Operation 75,071 17. Juvenile Detention Home 7,231 18. Magistrate's Office 1,865 19. Scottsville Rescue Squad 2,625 20. Emergency Medical Communications Equipment-Maintenance 270 21. Crozet Rescue Squad 2,625 SUMMARY TOTAL GENERAL FUND appropriations for Fiscal Year Ending June 30, 1979 $ 5,470,367 To be provided as follows: Prior Year's Carry-Over Balance Revenue from Local Sources Revenue from Commonwealth Non-Revenue Receipts Total GENERAL FUND resources available For Fiscal Year Ending June 30, 1979 $ 55,000 3,632,863 1,668,275 114,229 ~ 5,470,367 SECTION II That the following sums of money be and the same hereby are appropriated for SCHOOL purposes herein specified for the fiscal year ending June 30, 1979: Paragraph One For the current expenses of the SCHOOL OPERATING Fund the sum of fourteen million five hundred thirty-five thousand four hundred thirty dollars and no cents ($14,535,430) is appropriated from the School Fund to be apportioned as follows: 1. Administration $ 287,700 2. Instruction-Regular Day School 8,953,412 3. Other Instructional Costs 1,128,069 4. Attendance & Health Services 63,334 5. Attendance & Health Services (Activities- Albemarle High School) Attendance & Health Services (Activities- Western Albemarle High School) 134,400 7. Pupil Transportation 994,075 8. Replacement-Transportation Vehicles 150,000 9. School Food Services 15,250 10. Operation-School Plant 1,068,150 11. Maintenance-School Plant 319,500 12. Fixed Charges 628,800 13. Adult Education 96,000 14. Other Educational Programs 295,840 15. Capital Outlay 264,500 136,400 Paragraph Two- For the current expenses of FEDERAL SCHOOL PROGRAMS the sum of nine hundred sixty-seven thousand nine hundred fifty-one dollars and no cents ($967,951) is appropriated from the School Fund to be apportioned as follows: 1. ESEA Title I (Low Income) $ 461,957 2. ESEA Title I (Migrant) 70,693 3. ESEA Tit'le IV-B (Libraries & Learning Resources) 40,000 4. ESAA Title VII (SP*AAR) 208,240 5. Crime Awareness & Resistance Program 67,061 6. COPE 80,000 7. PREP 40,000 April 12, 1978 (Regular-Day Meeting) SUMMARY Total SCHOOL FUND .apPropriations for Fiscal Year Ending June 30, 1979 To be provided for as follows: Revenue from Local Sources (Trans.from Gen. Fd.) Revenue from the commonwealth Revenue from the Federal Government Non-Revenue Receipts Total SCHOOL FUND resources available For Fiscal Year Ending June 30, 1979 $1~,503,381 $ 8,293,610 6,096,220 967,951 145,600 $15,503,381 SECTION III That the following sums of money be and the same hereby are appropriated for the purposes herein specified for the fiscal year ending June 30, 1979: Paragraph One For the function of CAFETERIA OPERATIONS the sum of five hundred thousand dollars and no cents ($500,000) is hereby appropriated from the Cafeteria Fund to be apportioned as follows: 1. Maintenance and Operation of School Cafeterias $ 500,000 SUMMARY Total CAFETERIA FUND appropriations for Fiscal Year Ending June 30, 1979 $ 500,000 To be provided for as follows: Receipts from Cafeterias Total CAFETERIA FUND resources available For Fiscal Year Ending June 30, 1979 $ 500,000 $ 500~000 Paragraph Two For the function of TEXTBOOK RENTALS the.sum of one hundred thousand dollars and no cents ($100,000) is hereby appropriated from the Textbook Rental Fund to be apportioned as follows: 1. Textbooks $ 100,000 SUMMARY Total TEXTBOOK RENTAL FUND appropriations for Fiscal Year~ Ending June 30, 1979 $ 100,000 To be provided as follows: Receipts from Rental Fees $ Total TEXTBOOK RENTAL FUND resources available For Fiscal Year Ending June 30, 1979 $ 100,000 100,000 Paragraph Three For the function of the McINTIRE TRUST FUND the sum of four thousand two hundred dollars and no cents ($4,200) is hereby appropriated from'the McIntire Trust Fund to be apportioned as followS: 1. Payment to County Schools $ 4,200 SUMMARY Total McINTIRE TRUST FUND appropriations for Fiscal Year Ending June 30, 1979 $ 4,.2,0~ To be provided as follows: Revenue from investments per trust ~ Total McINTIRE TRUST FUND resources available For Fiscal Year Ending June 30, 1979 $ 4,200 $ 4,200 Paragraph Four For the function of REGIONAL JAIL OPERATIONS the sum of seven hundred eighteen thousand seven hundred fifty-five dollars and no cents ($718,755) is hereby appropriated from the Regional Jail Fund to be apportioned as follows: 1. Operation of Regional Jail $ 718,755 2O3 April 12, 1978 (Regular-Day Meeting) SUMMARY Total REGIONAL JAIL FUND appropriations for Fiscal Year Ending June 30, 1979 To be provided as follows: Revenue from DJCP Grants Revenue from Local Sources Revenue from the Commonwealth Revenue from Other Sources Total REGIONAL JAIL FUND resources available For Fiscal Year Ending June 30, 1979 $ 718,755 $ 5,156 203,997 463,102 46,500 $ 718,755 SECTION IV That the following sums of money be and the same hereby are appropriated for the purposes herein specified for the fiscal year ending June 30, 1979: Paragraph One For the current expenses of the function of DEBT SERVICE the sum of one million nine hundred twenty-six thousand eight hundred twenty-seven dollars and no cents ($1,926,817) is appropriated from the Debt Service Fund to be apportioned as. follows: 1. RegUlar Debt $ 63,125 2. School Debt 1,862,402 3. Coupon Cremation Costs 1,300 SUMMARY Total DEBT SERVICE FUND appropriations for Fiscal Year Ending June 30, 1979 $ 1,926,827 To be provided for as follows: Revenue from Local Sources(Trans.from Gen. Fd.) Total DEBT SERVICE FUND resources available For Fiscal Year Ending June 30, 1979 $ 1,926,827 $ 1,926,827 Total appropriations mentioned in Sections I through IV in this Ordinance for the Fiscal Year Ending June 30, 1979: RECAPITULATION Section I Section II Section III Section IV General Fund School Operating Fund Self-Sustaining Funds Debt Service Fund GRAND TOTAL $ 5,470,367 15,503,381 1,322,955 1,926~827 $24,223,530 BE IT FURTHER ORDAINED that the director of finance is hereby authorized to transfer to other funds from the General Fund, from time to time as monies become available, sums equal to, but not in excess of, the appropriations made to these funds from the General Fund for the period covered by this appropri- ation ordinance. SECTION V Ail of the monies appropriated as shown by the contained items in Sections I through III are appropriated, upon the provisos, terms, conditions and provisions herein before set forth in connection with said terms and those set forth in this section. Paragraph One Subject to the qualifications in this ordinance contained, all appro- priations made out of the General Fund, the School Operating Fund, the Cafeteria Fund, the McIntire Trust Fund, the Regional Jail Fund, and the Textbook Rental Fund are declared to be maximum, conditional and proportionate appropriations--the purpose being to make the appropriations payable in full in the amount named herein if necessary and then only in the event the aggregate revenues collected and available during the fiscal year for which the appropriations are made are sufficient to pay all of the appropriations in full. Otherwise, the said appropriations shall be deemed to be payable in such proportion as the total sum of all realized revenue of the respective funds is to the total amount of revenue estimated to be available in the said fiscal year by the Board of Supervisors. Paragraph Two Ail revenue received by any agency under the control of the Board of Supervisors or by the School Board or by the Board of Public Welfare not April 12, 1978 (Regular-Day Meeting) ,?.O4 included in its estimate of revenue for the financing of the fund budget as submitted to the Board of Supervisors may not be expended by the Said agency under the control of the Board of Supervisors or by the School Board or by the Board of Public Welfare without the consent of the Board of Supervisors being first obtained. Nor may any of these agencies or boards make expenditures which will exceed a specific item of an appropriation or make transfers between specific items of appropriation without the consent of the director of finance being first obtained. Paragraph Three Ail balances of appropriations payable out of the General Fund of the county treasury at the close of business on the thirtieth (30th) day of June, 1979, except as otherwise provided for, are hereby declared to be lapsed into the county treasury and shall be used for the payment of the appropriations which may be made in the appropriation ordinance for the next fiscal year, beginning July 1, 1979. However, nothing in this para- graph shall be construed to be applicable to the School Fund, 'School Construction Fund, Cafeteria Fund, Textbook Rental Fund, McIntire Trust Fund, or Contributions to Volunteer Fire Departments, but any balance available in these funds shall be used in financing the proposed expenditures of these funds for the fiscal year beginning July 1, 1979. Paragraph Four No obligations for goods, materials, supplies, equipment or contractual services for any purpose may be incurred by any department, bureau, agency, or individual under the direct control of the Board of Supervisors except by requisition to the purchasing agent; provided, however, no requisition for contractual services--such as communications, travel, freight, express--and membership fees and subscriptions shall be required; and provided further that no requisition for contractual services involving the issuance of a contract on a competitive bid basis shall be required, but such contract shall be approved by the head of the contracting department, bureau, agency, or indiv- idual and the purchasing agent, who shall be responsible for securing such competitive bids on the basis of specifications furnished by the contracting department, bureau, agency or individual. In the event of the failure for any reason of approval herein required for such contracts, said contract shall be awarded through appropriate action of the Board of Supervisors. ~%y obligations incurred contrary to these requirements shall not be considered obligations of the county, and the director of finance shall not issue any warrants in payment of such obligations. Paragraph Five Allowances out of any of the appropriations made in this ordinance by any or all county departments, bureaus, or agencies under the control of the Board of Supervisors to any of their officers and employees for expense on account of the use of such officers and employees of their personal auto- mobiles in the discharge of their official duties shall be paid at the same rate as that established by the State of Virginia for its employees and shall be subject to change from time to time to maintain like rates. Paragraph Six Ail travel expense accounts shall be submitted on forms and according to regulations prescribed or approved by the director of finance. Paragraph Seven Ail ordinances and parts of ordinance inconsistent with the provisions of this ordinance shall be and the same are hereby repealed. Paragraph Eight This ordinance shall become effective on July first, nineteen hundred and seventy-eight. Agenda Item No. 11. Pay/Classification Plan Revision. Mr. Agnor introduced Mr. Thomas McCann of Municipal Advisors, the company contracted to update the County Pay/ Classification Plan. Mr. Agnor said Mr. McCann would only.present the Plan today, and possibly a work session could be scheduled before placing this on the May agenda for adoption. Mr. McCann described the method used to obtain the job~classifications used in his plan, and how these classifications were used in'conjunction with a point system to obtain the salary schedule. He noted that the salary schedule recommended was a six-step, 5% integrated plan, with two longevity steps. The scale starts ab $2.65 an hour, and goes up in 5% increments from thereon. ~.He said an employee would take approximately nine years to go through the entire salary range for any particular Job classification. He then noted that the middle part of the document was an updating of the County's current "Employee Handbook". Mr. Agnor suggested, and the Board concurred, that a work session be held on May 3, 1978, at 3:30 P.M. He noted that copies of the entire ~lan would not be available until April 20th. April 12, 1978 (Regular-Day Meeting) Agenda Item No. 12A. Appropriations: Fleming Suit. MotiOn was offered by Mr. Lindstrom, seconded by Dr. Iachetta to adopt the following resolution: BE IT RESOLVED by the Board of Supervisors of Albemarle County, Virginia, that $12,535.76 be, and the same hereby is~appropriated from the General fund and coded to 1A-lO3 - Legal and Professional Services. Roll was called and the motion carried by the following recorded vote: AYES: NAYS: Messrs. Dorrier, Fisher, Henley, Iachetta, Lindstrom and Roudabush. None. Agenda Item No. 12B. Appropriation: Library. Mr. Agnor said the Library Board estimated a ~arry-over balance from the FY-77 budget in an amount of $30,002, and returned that amount to the jurisdictions in December prior to receipt of their audit report. The audit report revealed a balance of $40,178, and the Library Board has returned this month the difference (10,176) between their .estimate and the audit report. Albemarle received $5,614 in returned funds. Accompanying the latest refund, is a request to the juris- dictions to appropriate $8,674 in local funds to meet unanticipated costs in the FY-78 budget. Of this amount Albemarle's share would be $4,758. The Library Board has attempt- ed to .meet the additional needs by reducing appropriations in some line items, but they estimate a shortfall in their effort amounting to the $8,674 request. Mr. Agnor reported that an analysis of the Library Board's expenditures through February 1978 indicated that a salary savings of $15,000 will occur by the close of the fiscal year in June. This sa~ings (appropriation in excess of need) was not considered by the Library Board in their analysis. Since the salary savings will be sufficient to meet their budget need of $8,674, Mr. Agnor recommended against approving the requested appropriation. Motion was offered by Dr. Iachetta, seconded by Mr. Henley, to accept the recommendation of the County Executive, and deny the requested additional appropriation. Roll was called, and motion carried by the following recorded vote: AYES: NAYS: Messrs. Dorrier, Fisher,~ Henley, Iachetta, Lindstrom and RoudabuSh. None. Agenda Item No. 12C. Appropriation: Refund to City on Joint Security Complex. Mr. Ray Jones, Director of Finance, said the County of Albemarle received a check dated November 22, 1977!ofrom the City of Charlottesville in the amount of ~32,950.42. The check represented an overpayment by the County on the construction cost of the Joint Security Complex due to the erroneous credit allocation of a grant. However, recent reviews of other capital accounts revealed $7,135.70(County Share - $3,567.75) in equip- ment that was miscoded. This equipment, which includes 12 large fans, 2 breathing apparatus a commercial toaster, mixer and food cutter, was purchased after actual occupancy of the new jail in 1~76. No accountability of the equipment was made in finalizing the constructmo: account with the City. Therefore, a special apPropriation from General Fund to re-imburse the City for the above .error is needed in the amount of $3,567.75. Motion was offered by Dr. Iachetta to adopt the following resolution: BE IT RESOLVED by the Board of Supervisors of Albemarle County, Virginia, that $35567.75 be, and the same hereby is, appropriated from the General Fund and coded to 0-1015 for a refund to the City of Charlottesvil.le. Motion was seconded by Mr. Lindst~om and carried by the following reCor'ded vote: AYES: Messrs. Dorrier, Fisher, Henley, Iachetta, Lindstrom and Roudabush. NAYS: None. Agenda Item No. 13. Administrative space needs for the Jefferson-Madison Regional Library. Mr. Agnor reported that the administrative offices for the Library, which are presently housed in a building owned by the Catholic Church, will have to move in July of this year. Board members discussed the possibility of making room in the basement of the Gordon Avenue Branch Library. Mr. Fisher noted receipt of a letter from the Friends of the Library stating how this would interfere with their semi-annual book sales and other public functions held in those meeting rooms. No agreement was reached, and no date for further discussions was set by the Board. ~ Agenda Item No. 14A. Appointments: Scenic Rivers Committee. Mr. Lindstrom said he had prepared a draft of the "Charge" statement for this committee, which he read as follows: The purpose of the Scenic Rivers Committee shall be to evaluate the Moormans, Mechum, and South Rivanna Rivers in Albemarle County in terms of the criteria for scenic rivers set forth in the Albemarle County Comprehensive Plan and Virginia Code Section 10-167, and to. designate all or portions of those rivers in light of these criteria and in furtherance of the public's health, safety and welfare, that many believe should be designated as scenic rivers. The Committee shall make their recommendation to the Albemarle County Board of Supervisors as soon as possible so that the Board may consider officially designating portions of these rivers as County Scenic Rivers. The Committee shall also coordinate their efforts with the Virginia Outdoor Recreation Commission and assist this Commission in obtaining designations of the appropriate portions of these rivers as State Scenic Rivers under the provisions of Virginia Code Section 10-167. The Committee shall make recommendations to the Board consistent with the Comprehensive Plan and in furtherance to the public health safety and welfare for the preservation and protection of scenic qualities of such rivers or portions thereof as it may designate pursuant hereto. April 12, 1978 (Regular-Day Meeting) of seven citizens of various backgrounds, plus a member of the planning staff as an ex-officio member to act as a liasion to the Planning Commission. Motion was offered by Dr. Iachetta to put in place the committee as outlined in Mr. Lindstrom's proposal, which would include a Planning Commission member, a member of the Planning Staff, and a member of the Board of Supervisors, as ex-officio non-voting members; a local realtor, a river-edge landowner, three members of the general public, (one to be appointed by Charlottesville City Council),a representative of the watershed management committee, and someone who would specifically represent the canoeing interests. Motion was seconded by Mr. Dorrier and motion carried by the following recorded vote: AYES: NAYS: Messrs. Dorrier, Fisher, Henley, Iachetta, Lindstrom and Roudabush. Non~. Mr. Fisher requested this be placed back on the agenda for next week, at which time Board members could place names in nomination for the committee, and the exact wording of the charge could be voted on. Agenda Item No. !4B. pre~ented for nomination. Agenda Item No. 14C. presented for nomination. Appointment: App$intment: Economic Development Commission. Industrial Development Authority. No names w~re No names were Agenda Item No. 14D. Appointment: Watershed Management Committee. Mr. Fisher placed the name of Mrs. Sally Thomas, presently living in England, as a citizen representative for' the Ivy area. Motion was offered by Mr. Lindstrom, seconded by Dr. Iachetta, to approve the nomination of Mrs. Thomas. Roll was called and motion carried by the following recorded vo~e: AYES: NAYS: Messrs. Dorrier, Fisher, Henley, Iachetta, Lindstrom and Roudabush. None. Mr. Agnor reported that Mr. J. Harvey Bailey wished to be appointed as a full member of the above committee (non-voting), so as to be able to fully participate in its functions. He has currently been attending those meetings as a staff advisor. It was the consensus of the Board that they did not want Mr. Bailey appointed as a full member, and that they did not want him appointed as a ~ice-Chairman Q~ a sub-committee. Mr. Agnor then stated that Mr. Gerald M. Pollis of the Environmental Protection Agency has been attending those meetings also, and the Committee Chairman, Mr. Garnett, suggested he be appointed as an ex-officio member. Mr. Pollis has indicated that there is funding available from Environmental Protection Agency for implementation of any plans developed by this co~nmittee. Motion to appoint Mr. Pollis as an ex-officio member of the Watershed Management Committee was offered by Dr. Iachetta, seconded by Mr. Roudabush, and carried by the following recorded vote: AYES: NAYS: Messrs. Dorrier, Fisher, Henley, Iachetta, Lindstrom and Roudabush. None. Agenda Item No. 14E. Appointment: Albemarle County Service Authority. No nominations were offered, and M~. Fisher said appointments must be made at the next meeting. Agenda Item No. 15. Claim Against the Dog Fund. Mr. Agnor presented a claim by Mr. Henry Page, Jr. for one black angus calf killed by dogs on March 1, 1~78. On motion by Mr. Henley, seconded by Mr. Lindstrom, Mr. Page was allowed $40.00 for this claim. The motion carried by the following vote: AYES: NAYS: ABSENT: Messrs. Dorrier, Fisher, Henley, Iachetta and Lindstrom. None. Mr. Roudabush. Agenda Item No. 16. Lottery Permit. Mr. Agnor presented a lottery permit application from the Greenwood Community Center to conduct bingo games on Tuesday evenings open to the general public to defray the expenses of the community center. For approval of a permit for the calendar year 1978,motion was offered by Mr. Dorrier, seconded by Mr. Henley, and carried by the following recorded vote: RYES: NAYS: ABSENT: Messrs. Dorrier, Fisher, Henley, Iachetta and Lindstrom. None. Mr. Roudabush. Mr. Agnor next presented a lottery permit application from Beta Sigma Phi Sorority to conduct a raffle on May 13, 1978; proceeds to be used for community projects and local charities. Motion for approval was offered by Dr. Iachetta, seconded by Mr. Do~rier, and carried by the following recorded vote: AYES: Messrs. Do~rier, Fisher, Henley, Iachetta and Lindstrom. NAYS: None. ABSENT: Mr. Roudabush. Agenda Item No. 17. Report of the County Executive for the months of February and March, 1978, was presented as information. 20? April 12, 1978 (Regular-Day Meeting) Agenda Item No. 18. Report of the Department of Social Services for the months of January and February 1978 was presented pursuant to Virginia Code Section 63.1-52. Agenda Item No. 19. Statement of Expenses: Director of Finance, Sheriff's Office and Commonwealth's Attorney, March, 1978. Mr. Agnor presented these reports, and motion for approval was offered by Dr] Iachetta, seconded by Mr. Dorrier, and carried by the following recorded vote: AYES: NAYS: Messrs. Dorrier, Fisher, Henley, Iachetta, Lindstrom and RoudabUSh. None. Agenda Item No. 20. Statement of Expenses: Regional Jail, March, 1978. Mr. Agnor presented this report and motion for approval was offered by Dr. Iachetta, seconded by Mr. Lindstrom, and carried by the following recorded vote: AYES: NAYS: Messrs. Dorrier, Fisher, Henley, Iachetta, Lindgtrom and Roudabush. None. Agenda Item No. 21. Regional Jail Report, March 1978. Statement of expenses in- curred in the maintenance and operation of the Jail, along with summary statement of prisoner days, jail physician statement, salaries ~f the paramedics and classification officer were presented. Motion to approve these statements as read was offered by Dr. Iachetta, seconded by Mr. Roudabush, and carried by the following recorded vote: AYES: NAYS: Messrs. Dorrier, Fisher, Henley, Iachetta, Lindstrom and Roudabu~h. None. Not Docketed: Mr. Fisher reported the stationery, seals, vehicles, etc. that are used by the Rivanna Water and Sewer Authority do not mention Albemarle County. He indicat- ed that he would like to have the County rePresented as a partner in that organization. Dr. Iachetta then offered motion that a letter to this effect be forwarded requesting the Rivanna Water and Sewer Authority ~.~S to include the County of Albemarle in the logo that appears on their vehicles, their stationery, and any other documents that they may issue in the future; and that this action be taken before the end of this calendar year. The motion was seconded by Mr. Roudabush and carried by the following recorded vote: AYES: NAYS: Messrs. Dorrier, Fisher, Henley, Iachetta, Lindstrom and Roudabush. None. Mr. Fisher then requested motion to reappoin~':Dr'. LaWrence Quarles as Chairman of the Rivanna Water and Sewer Authority for a term which will expire on May 1, 1980. Motion was offered by Dr. Iachetta, seconded by Mr. Roudabush, to reappoint Dr, Quarles as Chairman, and seek concurrence of the City. Roll was called and the motion carried by the follow- ing recorded vote: AYES: NAYS: Messrs. Dorrier, Fisher, Henley, Iachetta, Lindstrom and Roudabush. None. Agenda Item No. 4. Revision of Runoff Control Permit Application Guidelines. J. Harvey Bailey read his memo dated April 4, 1978: Mr. "Since the enactment of the Runoff Control Ordinance in September, 1977, the Runoff Control Official has not felt comfortable with the gui~et±nes which were given for the calculation of sediment and Total Phosphorus Runoff Characteristics for both existing and'developed site conditions. It was felt that the formula and tables given were not responsive to field conditions and could not be defended by logic. Therefore, the Runoff Control Official re- quested the consultant, Dr. F. X. Browne, to review and revise these guidelines. After several months of work, Dr. Browne has revised Attachment B of the original and has re-written B-i, Calculation of Sediment and Total Phosphorus Runoff Characteristics for Existing Site Conditions and B-2, Calculation of Sediment and Total Phosphorus Runoff Characteristics for Developed Site Conditions. The revised section B-1 differs from the original by introduc- ing a sediment delivery (Sd) factor. Figure 1 of this revision is a chart which shows the ratio of sediment eroded from a given area which may be delivered to a receiving stream. The original section, B-i, assumed that all the eroded material from a given area was delivered to the receiving stream--which assumption is observed to be contrary to fact. The revised section B-2 refines the assumptions of the original B-2 by distinguishing between that portion of a development which is subject to improvements from the portion which remains in the original state of the land prior to development. Table 2 of the revised section B-2 gives sediment and phosphorus loading factors for developed areas which vary with the developed density. Developed density is determined on the area of a lot which is actually developed. For instance,.if the area of development of a two-acre lot were one-quarter acre, the development density would be 4 du/ac., rather than 0.5 du/ac. Dr. Browne has satisfied himself and-the Runoff Control Official that these revised procedures a]rle'practical to administrator and'more exactly reflect actual conditions than the first guidelines. It should be understood that much work is still in progress, nationwide, on the collection and analysis of data related to erosion and pollution.~ We do not consider that this is ~ ~ ~v~ ~ ~h~ ~l~. W~ ~th~ h~n~ tb~o~h our consultant April 12, 1978 (Regular-Day Meeting) Mr. Bailey said a test of the new figures was run on "The Meadows" site in Crozet, and based on these new figures, the number of units requested can be built. Similar tests were run on the Panorama development, but the new figures came up with the same results; the development would be too dense. Mr. Roudabush and Dr. Iachetta both ex- pressed their support of the revisions, and said from their understanding of the new figures, it seemed to better analyze the runoff problem. Mr. Fisher said he felt these figures should be presented to the public before the Board adopts the revisions. Mr. Bailey said there are no developers who ~.~are anxiously awaiting the adoption of this revision. It was the consensus of opinion that no public hearing was necessary as this revision did not effect the actual ordinance. Mr. Roudabush then offered motion to adopt the revisions to the "Guidelines for Preparation a~d~$~w.of Runoff Control Permit Application" in attachment B, B-i and B-2,/~a~ed ~ar~°~, 1978. Motion was seconded by Mr. Dorrier. Mr. Fisher made notice of a typographical error on table I, in Section B-1 of the revision dated March 31, 1978. He said the first column should be shown as a percent. Mr. Roudabush thereby amended his motion to include the addition of a percent sign above the word "slope" in table I of Section B-1 of these revisions. The amended motion was accepted by Mr. Dorrier and motion was carried by the follow- ing recorded vote: AYES: NAYS: Messrs. Dorrier, Fisher, Henley, Iachetta, Lindstrom and Roudabush. None. Agenda Item No. 22. Report from Rivanna Water and Sewer Authority in reference to Curtis Crawford allegations. Mr. Fisher asked Mrs. Linda Leake, Deputy Clerk to the Board, if Mr. Crawford had been notified of this meeting. Mrs. Leake said Mr. Crawford did not call for the meeting information, and h~ was not contacted to her knowledge. Mr. Agnor responded that Mr. Crawford was aware that this report from the Rivanna Water and Sewer Authority was forthcoming, and that it would be presented at this Board meeting. Mr. Agnor then answered each charge as presented by Mr. Crawford. He said the charge that the report was fraudulent and incompetent brought the response that the values presented were ranges of measured values and that there is no way to ~e specific figures. Mr. Crawford also charged that the figures did not agree with literature values. Mr. Agnor's response was that measured values, literature values, and engineer- ing judgements were used to obtain the actual figures shown in the report. Mr. Agnor said Mr. Crawford's comments do not affect the validity of the report, its recommenda- tions or its conclusions. Mr. Agnor next said the Technical Committee was assigned the duty to make sure the consultant followed the charge as contracted by the Authority. The Technical Committee did not check the mathematical figures involved, but did check to be certain that procedures used were correct. Mr. Crawford's observation that mathematical errors existed brought the Technical Committee to check all figures involved. Their conclusion was that no conclusions or recommendations were affected by errors found. The third charge was that the Rivanna Authority had acted to cover up the defects in the Betz report. Mr. Agnor reported ~hat the Authority members had discussed the charges fully, and only presented their findings at their meeting which Mr. Crawford described as being much too brief to have come to any conclusions. Mr. Agnor reported that Mr. Crawford appeared before the Rivanna Board on March 20, 1978, at which time Mr. Cole Hendrix~ representing the City of Charlottesville related the consensus opinion of the Rivanna Board by saying that it was M~. Crawford's right to appear and ask questions, but all meetings w~re handled in open sessions, that there was no reason to assert that a cover-up existed, and that although the answers were not satisfactory to him, there was actually no way to give more specific scientific answers. (Note: A copy of a letter from the Rivanna Authority dated April 5, 1978, on th~s subject is on file in the offic~e of the clerk to~ the Board.) Agenda Item No. 22A. Discussion of Virginia Association of Counties. Mr. Fisher reported a questionnaire had been received from VAC0 to determine the kind of services the counties want or those services that need to be strengthened. Mr. Lindstrom said they were a good clearing house for legislative bills which are important to individual counties. Mr. Fisher commented that VACO is understaffed during the two months that the General Assembly is in session which causes the counties to lobby for themselves. Mr. Fisher concluded the discussion by telling Board members that if they had any additional comments, to let him know before he completed the questionnaire. Agenda Item No. 23. Committee Reports from Board members. Mr. Dorrier discussed an application for a H.U.D. Community Development block grant which will be filed jointly between the Town of Scottsville and the County of Albemarle for improvements to the water and sewer system in the Town and outlying areas. He noted that the Rivanna Water and Sewer Authority was under mandate from the State Water Control Board to make these improvements, and felt this was an opportune time to apply for Federal funds. Mr. Tommy Thompson of the Albemarle County Service Authority said they could not directly apply for Federal H.U.D. funds. He said for the past three years the Board has approved similar applications, which have been rejected. He felt this year the Service AUthority's chances for approval will be better because the application was being made jointly with Scottsville, and there are a number of large projects being built in that area presently, which will increase the Town's need for better service. April 12, .1978 (Regular-Day Meeting) Following considerable discussion among Board members, Mr. Fisher suggested that all applications for community development block grants be prepared and presented to the Plann- ing Commission, and brought before the Board of Supervisors at the May 10th meeting for public hearing. Motion to that effect was offered by Mr. Dorrier, Seconded by Mr. Henley, and carried by the following recorded vote: AYES: NAYS: Messrs. Dorrier, Fisher, Henley, Iachetta, Lindstrom and Roudabush. None. Agenda Item No'4 2lA. Discussion of Contract for Purchase of Lane High School. Mr. Fisher said this contract was considered today by the Charlottesville School Board, and Mr. St. John noted several changes in wording. Motion-was offered by Dr. Iachetta, seconded by Mr. Rmudabush, to approve the contract~as amended, and authorize the Chairman of the Board to execute same. The contract as amended is set out below. THIS AGREEMENT, made and entered into this(17th day of April, 1978,)by and between the COUNTY OF ALBEMARLE, hereinafter called "County" or "Buyer", and the CITY OF CHARLOTTESVILLE and SCHOOL BOARD OF THE CITY OF CHARLOTTES- VILLE, hereinafter called "City" and "School Board" respectively or "Sellers" collectively. WITNESSETH: 1. For and in consideration of the mutual obligations herein undertaken, buyer agrees to buy, and sellers agree to sell, upon the terms hereinafter set forth, the following described real estate located in the City of Charlottes- ville: Ail that tract or parcel of land, together with improvements now located thereon, conveyed to the School Board of the City of Charlottesville by deed dated April 19, 1944, from the City of Charlottesville, of record in the Clerk's Office of the Circuit Court of the City of Charlottesville in Deed Book 116, ~ at page 396; EXCEPTING that portion of such property lying north and east of a line running ten feet south of the headwall of the culvert near the present fence delineating the north- eastern margin of the athletic fields, and parallel to such existing fence; and further EXCEPTING that portion of such property acquired by the Commonwealth of Virginia by certificate filed June 22, 1973, of record in such Clerk's Office in Deed Book 348, at page 1tl, confirmed by order of such cou~t of record in Deed Book 350,'at page 542. 2. The actual conveyance of such property shall be made by reference to a new survey thereof, to be performed at the City's expense by Thomas D. Blue, Civil Engineer, which survey shall be in a form usable by the County in develop- ing its site plan for use of the property. 3. The purchase price for such property shall be eight hundred thousand dollars to be paid at c~osing by the County's check payable to the order of the Treasurer of the City of Charlottesville. 4. The conveyance shall be made by General Warranty deed to be executed on behalf of both the sellers. The deed shall be prepared by the city attorney upon his receipt of the completed survey of the property, and shall be submitt- ed by him to the County Attorney and to counsel for the School Board, for their review and approval. The deed shall contain a statement that there is no in- tention on the part of the grantors to reimpose the restrictive covenant imposed upon a portion of the property in the deed from Gordon G. Nelson, et al to the City of Charlottesville of record in the aforesaid Clerk's Office in Deed Book 103, at page 36~ which covenant is, in the opinion of counsel for all parties hereto, no longer valid or enforceable. 5. Such deed shall further reserve to the City of Charlottesville an easement over the existing access road to maintain the adjacent property to the northeast and easements for the continuance ~nd maintenance of the water and natural gas mains and the storm drainage system or box culvert enclosing Schenk'S Branch, in their respective present locations on such property. Such easements shall provide that these facilities may be relocated at a later date at buyer's expense, provided the plans for such relocated facilities receive the prior review of the City. 6. Such conveyance shall further be made subject to the option of the City of Charlottesville to repurchase any part of the property which the County here- after elects to sell. Before July 1, 1980, the County shall offer such property to the City for an amount equal to the price for which it purchased the property plus the sum of (a) the cost of any improvements made by the County, and (b) the increased value thereof, calculated by multiplying the average increase in assess- ed values in the City during the intervening period by the purchase price. After July 1, 1980 the City shall have the option to match any bonafide offer received by the County from any third party. In either event, the City shall have thirty days from the receipt of written notice from the County of its intent to sell to exercise such option. April 12, 1978 (Regular-Day Meeting) 210 7. The County convenants that it will, at the future request of ~he City, convey without Charge to the Commonwealth of Virginia a strip of such land fifty feet in width, or as much thereof as the Virginia Department of Highways and Transportation may certify to be necessary, adjacent to the existing right-of-way of McIntire Road, for the widening of such road. In the event such widening . exceeds fifty feet in width, the County agrees that it will negotiate in good faith with such Department for the sale of the additional land needed in excess of that to be conveyed without charge. 8. As a part of the consideration for this contract, the County agrees to lease back to the City, rent free, for a term ending June 30, 1983, all of~ the athletic facilities and areas lying within the fence presently located on the property, together with the locker room areas located beneath the gymnasium. Such lease may be cancelled by the City at any time before its expiration upon six months written notice to the County. The City shall be responsible for the maintenance and upkeep of such leased areas, including the fence, and agrees to keep them in a clean, orderly and presentable condition. 9. The property to be conveyed shall include all improvements and fixtures attached to the realty, including but not limited to auditorium seating and stage fixtures, interior and exterior light fixtures, fencing, sprinkler systems, permanent bleachers and outbuildings. Ail lights, including stage lights, are fixtures. However, the temporary bleachers and scoreboards located on the athletic fields shall be removed by the City upon the termination or expiration of its lease of those areas. Ail furnishings and other movable personal property of the City and the School Board, Except that contained in the areas to be leased by the City, shall be removed from the property prior to the closing date. 10. The County agrees, as further consideration for this contract to permit the City to continue to use the property as a polling place for all elections to be conducted during the calendar years 1978 and 1979. The County reserw~s the right to require such elections to be conducted in a different portion of the building from that used in the past, provided such relocation receives the approval of the City Electoral Board and the Attorney General of the United States, as required by law. 1i. The School Board shall give notice to all other existing tenants of the property that their leases shall be terminated as of June 30, 1978. The County may, but is in no ~ay obligated, to negotiate with such tenants for continuation of their leases on such terms as it may deem appropriate. 12. The obligation of the County to purchase the building shall be contin- gent upon the City's having first amended its zoning ordinance to: (a) change the zoning district classification of the property to be conVeyed from R-3 Residential District to B-1 Business District, and (b) include the property to be conveyed within the area exempted from compliance with off-street parking requirements. Notwithstanding such latter amendment, the County agrees that within two years after the expiration or termination of the City's lease of the athletic facilities pursuant to paragraph 8 of this agreement, it will provide off-street parking sufficient to comply with the City's regulations that may then be in effect. The City agrees to initiate the procedures necessary to amend its ordinance as 'set forth above. 13. The sellers shall be responsible for payment of all~ utility charges accrued until the closing date at which time all utility accounts shall be transferred to the name of the County except the water account for the sprinkler system on the athletic fields, and the electrical service account for the lighting of such fields, both 'of which are metered separately and which shall continue to be paid by the 'City ~or as long as the City leases such 'facilities pursuant to paragraph~8. 14. Closing of the Sale Sha!l take place at the of 2ice 'of the City Attorney at ll:00.~a.m, on' June.'30,~.1978, ~ith the CoUnty to take' PosSession of the property at 12:.01,' a.m4 Oh'.July ~1,' 1978. ' Risk of lo'ss ~sh~ll be on the sellers until the buyer take'si p. oss'e'ss~on', and the Se!le~s shall: maintain all current insurance coverages in force until such time. Roll was called, and motion carried by the following recorded vote: AYES: Messrs. Dorrier, Fisher, Henley, Iachetta, Lindstrom and Roudabush. NAYS: None. Not Docketed: Mr. Fisher noted receipt of letter from David Rothwell and Roger Flint saying that General Harry Disston has accepted the position of Chairman of the Charlottes- ville-Albemarle Clean Community Commission. Agenda Item No. 24. At 5:40 P.M., Mr. Fisher requested a motion to adjourn into execu- tive session to discuss personnel matters. Motion was offered by Mr. Lindstrom, seconded by Mr. Dorrier, and carried by the following recorded vote: AYES: NAYS: Messrs. Dorrier, Fisher, Henley, Iache~ta, Lindstrom and Roudabush. None. The Board reconvened at 7:33 P.M. in the Albemarle County Courthouse for a continuation of the meeting. April 12, 1978 (Regular-Day Meeting) Agenda It:em No. 25. Charlottesville Fashion Square Site Plan. Mr. Fisher reviewed discussion heard at previous meetings, as well as noting that the public hearing would not be reopened. Mr. Robert Tucker reviewed highlights of the Planning Staff report. He noted receipt of a letter from Mr. 0. K. Mabry, Transportation Planning Engineer, from the Richmond Office of the Department of Highways and Transportation regarding the Michie Drive Extended collector road. "April 12, 1978 The purpose of this letter is to respond to your verbal request of Mr. Jack Page of my staff as to the impact~bf proposed Michie Drive Extension on Route 29. The construction of the Michie Drive Extension from Rio Road to Hydraulic Road will provide a minimal amount o& capacity relief for the pre- sent and projected traffic in the Route 29 corridor. Michie Drive Extension is presently designed to function as a residential collector with a limitation of right turns ohly at the Rio Road intersection. A test of this design for Mi~hie Drive Extension indicates that the facility would be used by adjacent residential developments to gain access to Rio Road, Hydraulic Road, Route 29 (via the Greenbrier intersection), and commercial activity along the eastern side of Route 29. The remova~of this traffic from Route 29 will provi'de some benefit to the Route 29 corridor. However, the through traffic' and local traffic, whose origin or destination is not in the residential area adjacent to Michie Drive Extension, will not be diverted from Route 29. The Charlottesville Area Transportation Restudy is currently studying alternative transportation plans for the area. This evaluation of the possible extension of Michie Drive is based on alternatives presented to the Charlottes- ville ~ransportation study group. In the future an alternate design for Michie Drive may be studied which could provide a larger impact on the Route 29 corridor. If you desire additional information, please advise. Sincerely, 0. K. Mabry Transportation Planning Engineer" Mr. Fisher then read correspondence received today regarding the mall. First was a letter from the Blue Ridge Home Builders Association, stating their support of the proposed mall. Next a letter from the Board of Citizens For Albemarle, requesting the Board to carefully consider problems of traffic, pollution impact from the mall, taxation. He also received a study prepared by Mr. Wallace Reed and Mr. Eric J. Foster entitled "An evaluation of traffic in the U.S. 29 North Corridor, with the introduction of a major new traffic generator and no significant change in capacities". He noted it was approximately 20 pages long, but read the paragraph regarding implications on capacity. Their conclusions were that proposed upgrading of traffic signals would be inadequate to handle the additional vehicles. Another report received from Mr. Alan Scouten proposed several alternative traffic structures to aid traffic flow in the proposed mall area. Mr. Lindstrom read a letter written by him suggesting that the Branchlands collector not be built by the mall developer, but only that land be dedicated for the road. He also suggested that a "fly-over" be required of the developer to reduce the number of stops by Route 29 traffic, and to aid exit from the mall onto Route 29 going south 'toward Charlottesville. Mr. Lindstrom requested Mr. Eric Foster, a graduate student of the University of Virginia to give his opinion of the traffic problem created by this proposed mall. Mr. Foster presented maps and figures supporting his opinion that a "fly-over" would help solve traffic delays on Route 29 in the area of the proposed mall. Mr. Dan Roosevelt of the Virginia Department of Highways and Transportation was asked his opinion of a "fly-over" concept in the mall area. Mr. Roosevelt said it would aid traffic flow slightly at the present, but would possibly be of greater help in future years, when traffic is even greater. Mr. Roudabush suggested Mr. Fisher open the discussion up for comment by the developer, as the discussion of a "fly-over" is.new. Mr. Fisher felt if the developer is allowed to speak, the meeting must be opened up to the general public also. It was the consensus of opinion, that the hearing not be opened to any further public discussion. Mr. Fisher then made a statement that citizens had brought to his attention that the same highway engineering consultants used by the developer were used by the Highway Department. Mr. Fisher said he checked with Mr. Roosevelt, and Mr. Roosevelt verified that this was not the case, and that the Highway Department's figures are accurate. Motion was offered by Mr. Lindstrom that the construction of a "fly-over".be added as an additional condition. Motion was seconded by Dr. Iachetta. Mr. Dorrier:~. Roudabush said they would not support such a condition. Mr. Fisher said he would support this motion mainly because the Highway Department has no intention of improving Route 29 for at least eight years. Roll was called and the motion failed by the following recorded vote: AYES: NAYS: Messrs. Fisher, Iachetta and Lindstrom. Messrs. Dottier, Henley and Roudabush. Motion was then offered by Dr. Iachetta, seconded by Mr. Lindstrom, to sustain the Planning Commission's recommendations for condition number one. Roll was called and motion carried by the following recorded vote- AYES: NAYS: Messrs. Dorrier, Fisher, Henley, Lindstrom, Iachetta and Roudabush. None. April 12, 1978 (Regular-Day Meeting) Discussion next revolved around the collector road whdch would run from Rio Road at Squir~-Hill Apartments, through Branchlands, to Michie Drive in the City of Charlottesville. Mr. Roudabush proposed that the developer not be required to construct the road, only to dedicate the right-of-way for a road to be built to state standards. Mr. Roudabush noted that Squire Hill and Branchlands have in their conditions of approval requirements that state standard roads be built through their developments, and he suggested that Fashion Square monnect their road into these two in order to make one residential collector which would run parallel to Route 29 North. Mr. Roudabush offered motion to this effect, motion was seconded by Mr. Dorrier. Following considerable discussion regarding the merit~ of building the road all the way to Rio Road, and the possible problems of state maintenance, roll was called, and the motion failed by the following recorded vote: AYES: NAYS: Messrs. Dorrier, Henley and Roudabush. Messrs. Fisher, Iachetta and Lindstrom. At_ 9:25 P.M., Mr. Fisher declared a five minute recess. P.M. Meeting reconvened at 9:38 ..... MStion was offered by Mr. Henley to accept the recommendations of the staff and Plann- ing Commission regarding the construction of a state maintained road to connect to Branch- lands and become a residential collector. Motion was seconded by Mr. Dorrier. Mr. Roudabush said he felt it unreasonable and a major deviation from the County's Site Plan Ordinance. Following some additional debate, roll was called, and the motion failed by the following recorded vote: AYES: _Messrs. Dorrier, Fisher and Henley. NAYS: -Messrs. Iachetta, Lindstrom and Roudabush. Mr. St. John noted that the previous motion accomplished nothing, as it did not revoke a condition already approved by the Planning Co~missdon and Board, therefore, it still stands. Mr. Fisher said condition number eight was next slated for discussion, and he noted that.~a "Plan C" seemed to be agreeable to_all parties as a compromise. Motion was offered by Mr.-Roudabush to add to condition eight, following the date February 28, 1978 "to incorporate Plan "C" for entrance No. 1 as presented to the Board on March 30, 1978;". Motion was seconded by Dr. Iachetta and carried by the following recorded vote: AYES: NAYS: Messrs. Dorrier, Fisher, Henley, Iachetta, Lindstrom and Roudabush. None. Mr. Fisher then reviewed all conditions previously approved, and asked if any Board member had questions or amendments they wished to discuss regarding these conditions. Regarding condition number four, Mr. Fisher requested an amendment to add the word "control measures" after the word"drainage"in the first line. Motion to this effect was offered by Dr. Iachetta, seconded by Mr. Dorrier, and carried by the following recorded ~ote: AYES: Messrs. Dorrier, Fisher, Henley, Iachetta, Lindstrom and Roudabush. NAYS: None. Regarding condition number five, Mr. Fisher felt that condition should now read "Ail conditions of SP-78-06, Branchlands Planned Community,as amended on March '29, 1978, must be met." Motion to this effect was offered by Dr. Iachetta, seconded by Mr. Lindstrom and carried by the following recorded vote: A.~ES~ Messrs. Dorrier, Fisher, Henley and Iachetta. NAYS: Messrs. Lindstrom and RoudabUsh' Regarding condition eight, motion was offered by Mr. Roudabush to amend that condition to add the following words at the end of. the sentence: "and, the circumferential road and the inner road should be delineated by means of raised curb or islands for traffic safety and ease of circulation at no less than every fourth aisle on a pattern to be ap.proved administratively by the Planning Director." Motion was seconded by Mr. Henley, and carried by the following recorded vote: AYES: NAYS: Messrs. Dorrier, Fisher, Henley, Iachetta, Lindstrom and!~Roudabush. None. Concerning ten,.Mr. Lindstrom offered motion to add the words "and drainage" after the word "grading". The motion was seconded by Mr. Roudabush, and carried by the following recorded vote: AYES: NAYS: Messrs. Dorrier, Fisher, Henley, Iachetta, Lindstrom and Roudabush. None. At 10:12 P.M., the meeting was adjourned. ..... ~rman - ~