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HomeMy WebLinkAbout1977-11-09November 9, 1977 (Regular-Day Meeting) A regular meeting of the Board of Supervisors of Albemarle County, Virginia, was held on November 9, '1977, (and had been rescheduled for 10:00 A.M. at the request of the Board members) in the Board Room of the County Office Building, Charlottesvi!le, ¥irginia. Present: Mrs. Opal D. David and Messrs. Lindsay G. Dorrier, Jr., Gerald E. Fisher, J. T. Henley, Jr., F. Anthony IaChetta and W. S. Roudabush. Absent: None. Officers Present: R. St. John. Agenda Item No. 1. Fisher. County Executive, Guy B. Agnor, Jr. and County Attorney, George The meeting was called to order at 10:!1 A.M. by the Chairman, Mr. Agenda Item No. 2a. Highway Matters: Request to abandon road in Howardsville. Mr. Fisher read the following petition from Mr. Paul A. Stacy, requesting the Board to formally abandon a road in Howardsville: " 1. Paul A. Stacy, Petitioner, is a landowner in Albemarle County, Virginia. 2. Petitioner desires to have formally abandoned an'old county road near Howardsville, approximately 0.3 miles in length. 3. This road was not included in the State Highway System when supervision of county roads was transferred to the State in 1932. 4. The road is not in either the State Highway System or Secondary System and has not been used by the general public or maintained by the State for over forty years. Instead, it has Served merely as a private driveway for four landowners. 5. No public necessity exists for the continuance of the road as a public road and the welfare of the public would best be served by abandoning the road as a public road. WHEREFORE, the Petitioner requests that the Board of Supervisors enter an order on its minutes formally abandoning said section of road as a public road." Mr. ?au~Stacy, the petitioner was present and noted that there are five homeowners, one chur~h~and property of Continental Can Company on the road. The private road is used by hunters to get to the Continental Can property which has other access. He did not feel Continental Can had the right to give hunters permission to use this road. Unless the road is exclusive, Mr. St. John said Continental Can can permit their invitees to use the road. Mr. Stacy said he would understand if Continental Can needed the road for some purpose other than hunting but such was not the case. Mr. Stacy then summarized the history of the road and did not feel loose ends had ever been followed through to resolve the discontinuance which occurred in the 1930's. Mr. Roudabush said if this is Mr. Stacy's only access, what would he do if the road was abandoned. Mr. Stacy said adjoining landowners have agreed to give him right of way. Mr. St. John said an accurate map and description of the road must accompany the petition. He suggested delaying setting a public hearing until a completed petition with an accurate map and description of the road has been received. Mr. Fisher then suggested that this request be deferred until December 14, 1977~. Agenda Item No. 2b. State System. Highway Matters: West Woods Subdivision. Take roads into the Mr. Agnor noted request dated November 3, 1977, from Mr. James M. Hill, agent for Dr. Charles Hurt, for roads in Phase 2 of West Woods Subdivision to be accepted into the State Secondary System. Mrs. David then offered motion to adopt the following resolution: BE IT RESOLVED by the Board of Supervisors of Albemarle County, Virginia, that the Virginia Department of Highways and Transportation be and is hereby requested to accept into the Secondary System of Highways, subject to final inspection and approval by the Resident Highway Department, the following roads in Phase Two in West Woods Subdivision: Beginning at the centerline station 14+85 of West Pines Drive, the end of State Route 1610; thence, with West Pines Drive in a southwesterly direction 1,843.13 feet to station 33+28.13, the end of West Pines Drive in West Woods. Beginning at station 0+10 of Cedar Ridge Lane, a point common to the centerline intersection of Cedar Ridge Lane and the edge of pavement of station 25+32.06 of West Pines Drive; thence with Cedar Ridge Lane in a northwesterly direction 1,054.21 feet to station 10+64.12, the end of Cedar Ridge Lane in West Woods. BE IT FURTHER RESOLVED that the Virginia Department of Highways and Transportation be and is hereby guaranteed a 50 foot unobstructed right of way and drainage easements along these requested additions as recorded by plats in the Office of the Clerk of the Circuit Court of Albemarle County in Deed Book 617, pages 511 and 512. Mr. Dorrier seconded the foregoing motion and same carried by the following recorded vote: AYES: NAYS: Mrs. David and Messrs. Dorrier, Fisher, Henley, Iachetta and Roudabush. None. November ~ l~__~_~g~lar-Da~ Meeting~ Agenda Item No. 2c. System. Highway Matters: Skyline Crest Drive. Take road into the State Mr. Agnor noted request dated October 21, 1977, from Mrs. Edith M. Singh, President, Skyline Crest Corporation, for a road in Skyline Crest Subdivision to be accepted into the State Secondary System. Dr. Iachetta offered motion to adopt the following resolution: BE IT RESOLVED by the Board of Supervisors of Albemarle County, Virginia, that the Virginia Department of Highways and Transportation be and is hereby requested to accept into the Secondary System of Highways, subject to final inspection and approval by the Resident Highway Department, the following road in Skyline Crest Subdivision: Beginning at station 0+08 of Skyline Crest Drive, a point common to the centerline intersection of Skyline Crest Drive and the edge of pavement of State Route 708; thence with Skyline Crest Drive in a northwesterly direction 1300.71 feet to station 13+08.71, the end of Skyline Crest Drive in Skyline Crest Subdivision. BE IT FURTHER RESOLVED that the Virginia Department of Highways and Transportation be and is hereby guaranteed a 50 foot unobstructed right of way and drainage easements along this requested addition as recorded by plats in the Office of the Clerk of the Circuit Cour~ of Albemarle County in Deed Book 576, page 553 and Deed Book 636, page 415. Mr. Roudabush seconded the foregoing motion and same carried by the following recorded vote: AYES: NAYS: Mrs. David and Messrs. Dorrier, Fisher, Henley, Iachetta and Roudabush. None. Agenda Item No. 2d. the State System. Highway Matters: Greenbrier Heights, Section 4. Take roads into Mr. Agnor noted request dated July 28, 1977, from Mr. G. Thomas Forloines for roads in Greenbrier Heights Subdivision Section 4, to be accepted into the State Secondary System. Mr. Dan S. Roosevelt, Resident Highway Engineer, was present and noted minor construction items needing correction; which can be completed in a week or two. Therefore, he felt it proper to approve the request. Mr. Roudabush then offered motion to adopt the following resolution: BE IT RESOLVED by the Board of Supervisors of Albemarle County, Virginia~, that the Virginia Department of Highways and Transportation be a~ is hereby requested to accept into the Secondary System of Highways, subject to final inspection and approval by the Resident Highway Department, the following roads in Section Four in Greenbrier Heights Subdivision: Beginning at station 5+65 of Michael, a point on the centerline of Michael Place which is on the boundary line between the'City of Charlottesville and the County~of Albemarle; thence with Michael Place in a northwesterly direction 134.88 feet to station 6+99.88, a point common to the centerline inter- section with station 3+05.04 of Brenda Court and the ~end of Michael Place in Section 4 of Greenbrier Heights. Beginning at station 0+00 of Brenda Court, a point common to the centerline intersection with station 4+05.11 of Vermira Place; thence with Brenda Court in a southwesterly and northwesterly direction 790.93 feet to station 7+90.93, the end of Brenda Court in Section 4 of Greenbrier Heights. Beginning at station 0+00 of Vermira Place; thence with Vermira Place in southeasterly and northeasterly direction 958.98 feet to station 9+58.98, the end of Vermira Place in Section 4 of Greenbrier Heights. BE IT FURTHER RESOLVED that the Virginia Department of Highways and Transportation be and is hereby guaranteed a 50 foot unobstructed right of way and drainage easements along these requested additions as recorded by plat in the Office of the Clerk of the Circuit Court of Albemarle County in Deed Book 550, page 601. Dr. Iachetta seconded the foregoing motion and same carried by the following recorded vote: AYES: NAYS: Mrs. David and Messrs. Dorrier, Fisher, Henley, Iachetta and Roudabush. None. ? Agenda Item No. 2e. Highway Matters: Ivy Farms. Take ~roads into state system. Mr. Agnor noted request dated November 3, 1977, from Mr. games M. Hill, agent for Dr. Charles Hurt, for a road in Ivy Farms Subdivision to be accepted into the State Secondary System. Mrs. David then offered motion to adopt the following resolution: November 9, 1977 (Regular-Day Meeting) vote: AYES: NAYS: BE ZT RESOLVED by the Board of Supervisors of Albemarle County, Virginia, that the Virginia Department of Highways and Transportation be and is hereby requested to accept into the Secondary System of Highways,. subject to final inspection and approval by the Resident Highway Department, the following road in Ivy Farms Subdivision: Beginning at station 0+00 of Lambs Road, a point common to the centerline intersection of the end of State Route 657; thence with Lamb's Road in a southeasterly and southwesterly direction 2,590 feet to station 25+90, the end of Lamb's Road in Ivy Farms Subdivision. BE IT FURTHER RESOLVED that the Virginia Department of Highways and Transportation be and is herebY guaranteed a 60 foot unobstructed right of way and drainage easements along this requested addition as recorded by plats in the Office of the Clerk of the Circuit Court of Albemarle County in Deed Book 600, page 69 and Deed Book 636, page 102. Mr. Dorrier seconded the foregoing motion and same carried by the following recorded Mrs. David and Messrs. Dorrier, Fisher, Henley, Iachetta and Roudabush. None. Agenda Item No. 2f. System. Highway Matters: Chestnut Grove: Take road into the State Mr. Agnor noted request dated November 3, 1977, from Mr. Lewis A. Martin, Jr., Attorney for Elmo W.'Londeree, Jr. and Rea T. Londeree, for a road in Chestnut Grove Subdivision to be accepted into the State Secondary System. Mr. Roudabush offered motion to adopt the following resolution: BE IT RESOLVED by the Board of Supervisors of Albemarle County, Virginia, that the Virginia Department of Highways and Transportation be and is hereby requested to accept into the Secondary System of Highways, subject to final inspection and approval by the Resident Highway Department, the following road in Chestnut Grove Subdivision: Beginning at station 0+08 of Chestnut Lane, a point common to the centerline intersection of Chestnut Lane and the edge of pavement of State Route 664; thence with Chestnut Lane in a southwesterly and southeasterly direction 1570.33 feet to station 15+78.33, the end of Chestnut Lane in Chestnut Grove Subdivision. BE IT FURTHER RESOLVED that the Virginia Department of Highways and Transportation be and is hereby guaranteed a 50 foot unobstructed right of way and drainage easements along this requested addition as recorded by plats in the Office of the Clerk of the Circuit Court of Albemarle County in Deed Book 556, page 365 and Deed Book 604, page 263. Dr. Iachetta seconded the foregoing motion and same carried by the following recorded vote: AYES: NAYS: Mrs. David and Messrs. Dorrier, Fisher, Henley, Iachetta and Roudabush. None. Agenda Item No. 2g. State System. Highway Matters: Hollymead Subdivision. Take roads into the Mr. Agnor noted request dated November 3, 1977, from Mr. James M. Hill, agent for Dr. Charles Hurt, for roads in Hollymead Subdivision to be accepted into the State Secondary System. Mr. Ashley Williams, Assistant County Engineer, noted that Sourwood Place is not ready to be considered for acceptance into the State System. Dr. Iachetta then offered motion to adopt the following resolution: BE IT RESOLVED by the Board of Supervisors of Albemarle County, Virginia, that the Virginia Department of Highways and Transportation be and is hereby requested to accept::into the Secondary System of Highways, subject to final inspection and approval by ~he Resident Highway Department, the following roads in Hollymead Subdivision: Beginning at station 0+12 of Redwing Lane, a point common to the intersection of the centerline of Redwing Lane and the edge of pavement of Hollymead Drive (State Route 1520); thence with Redwing Lane in a southwesterly direction 695.87 feet to station 707.87, the end of Redwing Lane in Hollymead Section 2. Beginning at station 0+t0 of Lamkin Way, a point common to the intersection of the centerline of Lamkin Way and the edge of pavement of Sourwood Place; thence with Lamkin Way in a northwesterly direction 502.56 feet to station 5+12.56, the edge of pavement of station 2+48.83 of Goldentree Place (State Route 1523) and the end of Lamkin Way in Section 3 of Hol!ymead. Beginning at station 0+10 of Allen's Way, a point common to the intersection of the centerline of Allen's Way and the edge of pavement of Raven's Place (State ROute 1527); thence with Allen's Way in a southeasterly direction 432.74 feet to station 4+42.74, the edge of pavement of station 92+42.16 of Woodburn Road (State Route 1521) the end of Allen's Way in Section 2 of Holtymead. BE IT FURTHER RESOLVED that the Virginia Department of Highways and Transportation be and is hereby guaranteed a 50 foot unobstructed right of way and drainage easements along these requested additions as recorded bY plats in the Office of t~e ~k n~ November 9, 1977 (Regular-Day. Meeting) Mr. Roudabush seconded the foregoing motion and same carried by the following re~orded vote: AYES: NAYS: Mrs. David and Messrs. Dorrier, Fisher, Henley, Iachetta and Roudabush. None. Agenda Item No. 2h. Letter Accepting Roads into the State Secondary System. Mr. Agnor read the following letter from the Department of Highways and Transportation into the record: "October 21, 1977 - As requested in resolution by your Board on July 13, 1977, the following additions to the Secondary System of Albemarle County are hereby approved effective September 1, 1977. ADDITIONS LENGTH HOLLYMEAD SUBDIVISION Ravens Place - From: Rte. 1520 to end of cul-de-sac. Derby L~'ne - From: Route 1520 to end of cul-de-sac. 0.18 Mi. 0.16 Mi." Agenda Item No. 2i. Other Highway Matters. Mr. Agnor said three bids have been received for the left-turn lane at Western Albemarle High School authorized by the Board on October 12, 1977, the contract has been executed; work is to begin as soon as possible. Mr. Roosevelt said he conveyed the action of the Board on October 12, 1977, concerning Route 637 (Ivy Landfill Road) to the District Highway Engineer. Mr. Hope advised him that acquisition of right-of-way should be completed by spring 1978 and construction will begin in the early summer. Mr. Dorrier said complaints have been received that Route 723 (a recently paved road) n~a~ Chestnut Grove does not have any speed or turn signs. He also has received calls about holes o~n Route 717. Dr. Iachetta asked the status of the Four Seasons sidewalks. Mr. Roosevelt said he has met with the Townhouse Association and is to meet with the Patio Homes Association tomorrow. He has offered the Associations three or four options. Dr. Iachetta asked if the Highway Department is required to spend the $10,000 appropriated on April 13, 1977 by the County, during this calendar year. Mr. Roosevelt said the appropriation was to guarantee the roadways for a year, money not spent by June 1 will be returned to the County. Dr. Iachetta said it has reeently~come to his attention that Dr. Hurt intends to purchase the tract of land on Route 643 which belongs to Mr. Flick. If such is purchased, it would only league the Tate tract to obtain the necessary right-of-way. · Mr. Henley asked about the right-of-way on Route 601 (Mission Home Road). Mr. Roosevelt said he is still working on it. Mr. Rou'dabush said the problem still exists with Ridge Road in Key West Subdivision. Mr. Will~am~s,"Assistant County Engineer, said he contacted Mr. Jack Schwab, the developer, about this matter, insisting he complete the construction of the roads, in Section 6 of Key West. As long as there is sufficient bond, Mr. Schwab can wait, do as little or as much as he desires in a given time. After some discussion, Mr. Fisher suggested investigating the status of the bond. Mr. Roudabush said Mr. Schwab made some commitments at the June 8th meeting, he will review the minutes and then contact Mr. Schwab. Mr. Roudabush said he discussed with Mr. Chuck Rotgin the possibility'of allowing the Highway Department to use the right-of-way on the corner of Georgetown and Hydraulic Roads for the right turn lane at said location. He also suggested the compensation be made when the acquisition of Hydraulic Road is finished. Mr. Rotgin has assured him the property bondholders are willing to work with Mr. Roosevelt in doing this and installing a light at the location. Mr. Roosevelt felt the right turn lane should be constructed at that location but the Highway Department has designed the signals with the poles sitting on the Exxon Corporation property, which is across from Mr. Rotgin's property. The other poles could be placed on right of way already owned by the Highway Department. If the necessary easement is signed by Exxon Corporation, then the property belonging to Mr. Rotgin will not be needed for the light. Dr. Iachetta asked about .the proposed traffic light at the intersection of Georgetown and Barracks Roads. Mr. Roosevelt said he is waiting for a decision from the citizens at the intersection. November 9, 1977 (Regular-Day Meeting) Agenda Item No. 3. Water Conservation Ordinance, Order Advertisement of. Mr. Agnor said the Rivanna Water and Sewer Authority had a special meeting yesterday to discuss curtailing water consumption to a lower level. Since the water crisis has improved with the recent rains, the Rivanna Authority now requests the City and County rescind the mandatory ordinances in effect and request voluntary conservation until the Ragged Mountain Reservoir is filled. Mr. Agnor concurred in the request. After some discussion, Dr. Iachetta offered motion to rescind the Water Conservation Ordinance adopted on October 7, 1977, and a~ended on November 2, 1977. Mr. Dorrier seconded the motion. Mr. Fisher requested the Governor and the Emergency Services Office in Richmond be notified of this action. The foregoing motion was carried by the following recorded vote: AYES: NAYS: Mrs. David and Messrs. Dorrier, Fisher, Henley, Iachetta and Roudabush. None. Agenda Item No. 4. Quarterly Report, AHIP. Mr. Tom Hill presented slides of the Albemarle Housing Improvement Program's work during the f1~t quarter of their second year of operation. He then introduced some new staff members: Messrs. Henry Kimbo, field supervisor and Paul David, VISTA volunteer and Ms. Ann David, VISTA~volunteer. Agenda Item No. 6. Public Hearing: An Ordinance Amending and Reenacting Chapter 8, Article VII of the Albemarle County Code, Providing Real Estate Tax Exemption for Certain Elderly and Handicapped Persons. (Advertised in the Daily Progress on October 26 and November 2, 1977.) Mr. Ray Jones, Director of Finance, was present and recommended this amendment to the Albemarle County Code for tax relief for those citizens who are permanently and totally disabled. The public hearing was opened. and the public hearing was closed. No one was present to speak for or against this amendment Motion was then offered by Mr. Roudabush to adopt the following ordinance. seconded the motion and same carried by the following recorded vote: Dr. Iachetta AYES: NAYS: Mrs. David and Messrs. Dorrier, Fisher, Henley, Iachetta and Roudabush. None. AN ORDINANCE AMENDING AND REENACTING CHAPTER 8, ARTICLE VII OF THE ALBEMARLE COUNTY CODE, PROVIDING REAL ESTATE TAX EXEMPTION FOR CERTAIN ELDERLY AND HANDICAPPED PERSONS Be it ordained by the Board of Supervisors of Albemarle County, Virginia, that Chapter 8, Article VII of the Albemarle County Code is hereby amended and reenacted as follows: ARTICLE VII. REAL ESTATE TAX EXEMPTION FOR CERTAIN ELDERLY AND HANDICAPPED PERSONS. Sec. 8-23. Definitions. The following words and phrases when used in this article shall, for the purpose of this article, have the following respective meanings, except where the context clearly indicates a different meaning: (a) Net combined financial worth. Ail assets of the owners of the dwelling who reside therein, and of the owners' relatives living in the dwelling, including equitable interests, but excluding the value of the dwelling and the land, not exceeding one acre, upon which it is situated. (b) Permanently and totally disabled. A person is permanently and total~z disabled if he is so certified as prescribed by this article and state law and is found by the director of finance to be unable to engage in any substantial gainful activity by reason of any medically determinable physical and mental impairment or deformity which can be expected to result in death or can be expected to last for the duration of such person's life. (c) Taxable year. The calendar year for which the exemption is claimed. (d) Total combined income. Gross income from all sources of the owners of the dwelling residing therein and of the owners' relatives living in the dwelling; except~ %hat the first four thousand dollars of income from each relative residing in the dwelling is excluded from the calculation of gross income. Sec. 8-24. Administration of Article. The exemption from real estate taxes for certain elderly and handicapped persons shall be administered by the director of finance according to the provisions of this article. The director of finance is hereby authorized and empowered to prescribe, adopt, promulgate and enforce such rules a~nd regulations in conformance with the provisions of this article, including the right to require answers under oath, as may be reasonably necessary to determine eligibility for exemption. The director of finance may also require the production of certified tax returns and appraisal reports to establish total combined income or net combined financial worth. Sec. 8-25. Exemption - Generally. thereof, which is owned by, and occupied as a sole dwelling of a person or persons,not less than sixty-five years of age or determined to be permanently and totally disabled, subject to the restrictions and conditions prescribed by this article and state law. Sec. 8-26. Same-Eligibility; restrictions. Exemption from real estate taxes permitted hereunder shall be granted subject to the following restrictions and conditions: (a) The head of the household occupying the dwelling and owning title or partial title thereto shall have reached the age of sixty-five years prior to the taxable year for which the exemption is claimed, unless the head of the household is determined to be permanently and totally disabled as provided in ~Ubsecti~n~!~b)~f this section. (b) The head of the household occupying the dwelling and owning~title or partial title thereto is determined to be permanently and totally disabled. Such~determination must be certified by the Social Security Administration or if such person is not eligible for social security, such determination must be certified by. two medical doctors licensed to practice medicine in the Common- wealth of Virginia. Further, the director of finance must find that such person is unable to engage in any substantial gainful activity by reason of any medically determinable physical or mental impairment or deformity, Which can be expected, to result in death or can be expected for the duration of such person,s life. (c) Title or partial title to the real estate for which the exemption is claimed shall be owned on January 1 of the taxable year by the person claiming such exemption. ~ (d) The total combined income shall not exceed seven thousand five hundred dollars for the calendar year immediately preceding the taxable year. (e) The net combined financial worth shall not exceed thirty-five thousand dollars as of December 31 of the calendar year immediately preceding the taxable year. (f) The person or persons claiming the exemption shall file the affidavit required by this article no earlier than February 1, nor later than May 1 of each taxable year. Sec. 8-27. Same-Calculation of amount; limitation. For eligible claimants, the amount of exemption from real estate tax for any taxable year shall be as follows: Amount of ~ncome Percentage of real estate tax to be paid $0 but less than $3,670.00 At least $3,670.00 but less than $4,000.00 At least $4,000.00 but less than $4,500.00 At least $4,500.00 but less than $5,000.00 At least $5~00.00. but less than $5,500.00 At least $5,500.00 but less than $6,000.00 At least $6,000.00 but less than $6,500.00 At least $6,500.00 but less than $7,000.00 At least $7,000.00 but less than $7,500.00 0% 15% 25% 35% 45% 55'% 65% 75% 85% Sec. 8-28. Procedure for ~filing claims. Annually and between February 1 and May I of each taxable year for which the exemption is claimed, the person claiming the exemption shall file with the director of finance, in such manner as he shall prescribe, and on the forms to be supplied by the county, an affidavit setting forth the names of the related persons occupying the real estate for which the exemption is claimed, their total combined income and their net combined financial, worth. If such person is under sixty-five years of age~ such form shall have attached thereto a certification by the Social Security Administration, or if such person is not eligible for social security, a sworn affidavit by two medical doctors licensed to practice medicine in the Commonwealth~ to the effect that such person is permanently and totally disabled, such that the person is unable to engage in any substantial gainful activity by reason of any medically determinable physical or mental impairment or deformity, which can be expected to result in death or can be expected to last for the duration of such person's life. If, after audit and investigation, the director of finance determines the claimant to be eligible for the exemption from real estate taxes, he shall certify the claimant's eligibility to the county tax assessor who shall exonerate the amount of the exemption from the real'estate tax~ liability of those persons entitled to the exemption. Sec. 8-29. Change in status. Changes in respect to income, financial worth, ownership of property or other factors occurring during the taxable year for which the affidavit is filed, and having the effect of exceeding or violating the limitations and conditions provided herein, shall nullify any exemption for the then current taxable year and the taxable year immediately following. Sec. 8-30. Violations. November 9, 1977 (Regular-Day Meeting) Agenda Item No. 5. pasture land. Ganeshan Tract, Request from Dr. Richardson for continued use of Mr. Agnor'~esented the following letter: "November 3, 1977 Mr. Guy Agnor County Executive Albemarle County Office Building Charlottesville, Virginia 22901 Dear Mr. Agnor: In early September 1977 I found myself with a few cows, 80 acres of pasture land, but no grass or water in that pasture for the cows. Thinking it a crime to waste grass this year, wanting to keep my cows, and seeing good grass on 27 acres near Crozet, I contacted Mrs. Ralph Ganeshan regarding renting her pasture. She agreed to rent the pasture for $3.00 per cow per month. She desired to rent it for a minimum of three months so that the land might qualify for land use taxation if options to purchase were not exercised and the land remained pastoral. I moved the cows in on the 15th of September. If no one purchased the land she wanted me to keep them there at least until 15 December. I did not want to keep them there past that date as I would rather have them closer to home for easier feeding of hay this winter. I currently have eight cows and one calf on the property. I would like to keep them there until 15 December but not thereafter as grass will have been exhausted by then. I would be happy to pay the county the above pasture rent for the remaining time until 15 December. Sincerely, (SIGNED) Donald R. Richardson, M.D." 1977. vote: Motion was then offered by Dr. Iachetta to approve the above request until December 15, Mrs. David seconded the foregoing motion and same carried by the following recorded AYES: NAYS: Mrs. David and Messrs. Dorrier, Fisher, Henley, Iachetta and Roudabush. None. Agenda Item No. 7. County Agent's Office, Quarterly Report. Ms. Elizabeth Payne, Home Demonstration Agent, presented an update of the functions in the County Agent's Office. She also requested more kitchen space be made available. Agenda Item No. 14. Personnel Handbook, Revision of. Mr. Agnor said the Staff Committee, which was appointed by the County Executive some time ago to review and update the County's Employee Handbook, has submitted the following revisions and he concurs: HOLIDAYS: 1) Delete Veteran's Day (November 11) - add day after Thanksgiving. (Because of the time element involved, it is recommended that this change, not be effective until 1978.) (2) Include Christmas Eve (This day has frequently been given in the past as a free day.~. The addition of this one day would give a total of 11 holidays, the same numb~r~gi~enf~S~ate employees.) SNOW DAYS: If road conditions become hazardous during the day or night due to snow, County offices may close at the discretion of the County Executive. The County Executive, or his designated agent, will notify the radio stations of such closings. If snow falls during the night to the extent that driving is hazardous, and the offices are not closed by the County Executive, any employee getting to work after 9:00 a.m. but before 12:00 noon will make up time lost after 9:00 a.m.; arrival after 12:00 noon wili be charged to annual leave. NEPOTISM: No administrator or any other person in a supervisory position shall have under his or her direct supervision any employee whose relationship is of the first or second degree, either by blood or marriage. In the event of a promotion which brings about the conditions-thus described, the employee of lower rank Shall be transferred to another position for which he or she is qualified when a vacancy occurs. Relationship of the first or second degree shall mean father, mother, brother, sister, spouse, son, daughter, son-in-law or daughter-in-law, sister-in~w~r?br~he~in-law. ACCEPTANCE OF GIFTS: No County employee, or member of a Board or Commission shall offer or accept any personal gift, favor, service, mo~ey or anything of proprietary or pecuniary value from the public which might reasonably tend to influence such employee in the discharge of his or her 6fficial duties. Items given to a group shall be permitted if used or consumed on thq. premises and not used in contravention of the above policy. This policy is not intended to abolish the exchange of gifts between employees for birthdays, Christmas, or retirement events, or the offering or acceptance of social invitations, PrOvided that such~ exchange or invitation is understood not to influence employees in the discharge of their official duties. Motion was then offered by Mrs. David to approve the above revisions to the County Employee's Handbook. Mr. Dorrier seconded the motion and same carried by the following recorded vote:~..~ AYES:~ Mrs. David and Messrs. Dorrier, Fisher, Henley, Iachetta and Roudabush. NAYS: None. Agenda Item No. 15. Report of the Department of Social Services for September, 1977, was received in accordance with Virginia Code Section 63.1-52. Novembler 9~1977 (Re_~lar-Da.v MeetingO__ Agenda Item No. 16. Statements of Expenses for the Director of Finance, Commonwealth's Attorney and Sheriff's Department were received for October, 1977. The statements were presented by Mr. Agnor and motion was offered by Dr. Iachetta to approve the statements as presented. Mr. Dorrier seconded the motion and same carried by the following recorded vote: AYES: Mrs. David and Messrs. Dorrier, Fisher, Henley, Iachetta and Roudabush. NAYS: None. , ~ Agenda Item No. 17. Statement of Expenses for the Regional Jail for the month of October, 1977, was presented. Motion was offered bY Mr. Henley, seconded by Dr. Iachetta, to approve the statement as presented. The forego.ing motion carried by the following recorded vote: AYES: NAYS: Mrs. David and Messrs. Dorrier, Fisher, Henley, Iachetta and Roudabush. None. Agenda Item No. 18. Regional Jail Report (State Department of Corrections), October, 1977. Statement of expenses for operation of the Regional Jail, along with summary statement of prisoner days, statement of Jail Physician, paramedic salaries and salary of the classifica' officer, were presented. Motion was offered by Dr. Iachetta, -seconded by Mrs. David to approve the statements as presented. The motion carried by the following recorded vote: AYES: NAYS: Mrs. David and Messrs. Dorrier, Fisher, Henley, Iachetta and Roudabush. None. The Board recessed for lunch at 12:20 P.M. and reconvened at 1:37 P.M. Agenda Item No. 9. Zoning Ordinance, Revisions to. At the October 19, 1977 meeting, the County Executive and Director of Planning were ordered to see what could be done to expedite the revision of the Zoning Ordinance in order to make the ordinance an effective tool for implementation of the newly adopted Comprehensive Plan. Mr. Agno? said in response to that assignment, the following has been compiled and recommended by Mr. Tucker and himself: A. Procedure Appoint an eight member steering committee comprised of two Board members, two Planning Commissioners supported by four staff members, namely County Executive, County Attorney, Director of Planning, Zoning Administrator. The committee will oversee the revision work. Appoint a Citizens Advisory Panel of ten members (approximately) with representation of agriculture, business, citizens-at-large (homeowners), education and industry. 3. Employ Kamstra, Dickerson and Associates (KDA) as consultants. B. Time 2. Begin the project as soon as possible, no laterfthan December 1, 1977. 2.. Present revised ordinance for first public hearing (Planning Commission) in six months, no later than July 1, 1978. C. Costs Request a proposal from KDA for consideration at the November 16 Board meeting. Potential costs $15,000 to $30,000. Mr. Fisher felt the number of members on the Citizens Advisory Panel should be larger. Mr.uTucker said it is difficult to get members together and with a larger group working on the revision of the Zoning Ordinance it would .take longer than six months. Mr. Henley felt as much representation as possible is needed because the Zoning Ordinance is more complicated than the Comprehensive Plan. Mr. Fisher suggested the Steering Committee determine types of interest and number of members needed for the Citizens Advisory Panel and make these rec to the Board. Mrs. David presented the following as an addition to her memorandum of October 19, 1977 to the Board, concerning the revision of the Zoning Ordinance: As noted in my earlier memo, the Article of the State Code titled "Zoning" authorizes the division of land into . Districts within which certain regulations may be enforced. The Planning Commission has the responsibility for recommending "boundaries of the various districts and the regulations to be enforced therein." There is no requirement in the State Code or in our own Zoning Ordinance for the zoning of individual parcels of land, The map or maps to be included as part~Of~.a Znm~ng'~d~nance are required only to show "the division of the territory into districts." Under our existing zoning procedures, speculation in zoning has replaced speculation in land--at the expense of the public welfare. Speculation in zoning is a much more profitable enterprise than land speculation ;ions ~~~_~_~ae~J~ lar-Da.~ Me et in~ expensive legal action. It's like playing the Stock Market with the rules rigged so the market never goes down. My proposal for revision of the zoning ordinance: (a) Using Map 19 in the Comprehensive Plan as a basis, assign all land in the county to One of four Districts: Conservation - CVN Prime Agricultural - A-1 Other Rural - A-2 Development - DEV The boundaries of the various Development Districts would coincide with the urban neighborhoods, communities, and villages defined in the Plan. The boundaries of the other three types of Districts would coincide with the areas so defined in the Plan. In selected instances, as around water supply impoundments, overlay districts might be required, cutting across District lines. (b) Using the present Zoning Ordinance plus the various standards recommended in the Plan (particularly those in Table 29 on p. 26 and Table 32 on p. 28 of the Plan), formulate regulations to apply in each type of District, these Regulations to provide for a range of density and/or intensity of use within each District, subject to such considerations aS steepness of slope, proximity to resource protection areas or existing development not compatible with proposed development, etc. (c) Eliminate all zoning of individual parcels, except possibly in the Development Districts. Whether or not individual parcels should be classified within Development Districts would be a decision made by the residents of each District in conjunction with the development of the Mini-Plans presently contemplated for more detailed planning within these designated growth areas. (d) Establish procedures under which developers would secure approval of requested density or intensity of use for a given parcel of land only on the basis of a preliminary plan relating construction to the Standards and Regulations in that District. Limit life of approval to five years for beginning construction. After a brief discussion, the consensus of the Board was to have the County Attorney and County Planner research the proposal before any action is taken. Motion was then offered by Mr. Dorrier to accept the plan recommended by the County Executive and County Planner for revision of the Zoning Ordinance. Dr. Iachetta seconded the motion and same carried by the following recorded vote: AYES: NAYS: Mrs. David and Messrs. Dorrier, Fisher, Henley, Iachetta and Roudabush. None. Motion was then offered by Dr. Iachetta to appoint an eight member steering committee comprised of Mr. Roudabush and Dr. Iachetta representing the Board, the County Executive, County Attorney, Director of Planning, Zoning Administrator and ask Mr. David Carr and Mr. Harley Easter to serve until their term on the Planning Commission expires with Mrs. David to serve as consultant for as long as possible. Mr. Dorrier seconded the foregoing motion and same carried by the following recorded vote: AYES: NAYS: Mrs. David and Messrs. Dottier, Fisher, Henley, Iachetta and Roudabush. None. NOT DOCKETED. Mr. St. John said an amendment is needed to the flood plain section of the Zoning Ordinance to allow the pumping station and other appurtenances being built by the Rivanna ~ater and Sewer Authority for the Advanced Wastewater Treatment Plant. Motion was offered by Mr. Roudabush to adopt the following resolution of intent: BE IT RESOLVED that the Board of Supervisors of Albemarle County, Virginia, does hereby state its intent to amend the Albemarle County Zoning Ordinance, Section 9A-4, to allow pump stations for water or waste- water w±th their power supply and control devices, holding ponds and other appurtenances to water or wastewater systems within the floodway with a special use permit in keeping with Article 11-13 and site plan approval; and BE IT FURTHER RESOLVED that this Board does request the Albemarle County Planning Commission to hold a public hearing on this resolution and to make recommendations on same to the Board of Supervisors. Mrs. David seconded the foregoing motion and same carried by the following recorded vote: AYES: NAYS: Mrs. David and Messrs. Dorrier, Fisher, Henley, Iachetta and Roudabush. None. Agenda Item No. 11. Discussion of Historic Zoning. Mr. Dorrier presented the following memorandum to the Board on Preservation of Historic Landmarks and Historic Zoning": November 9, 1977 (Regular-Day Meeting) historic zoning ordinance in Albemarle County. The members of this ad hoc committee deem it important that Albemarle County have some ~form of protective zoning for historic landmarks and other architectural masterpieces in Albemarle County. There are numerous dwellings in Albemarle County that may not rise to the designation of state or national historic landmarks that deserve protection from encroaching development and/or business zones. Therefore, this committee is requesting the Albemarle County Board of Supervisors to appoint it as a formal county committee to study the area of historic zoning and to make recommendations concerning such zoning for Albemarle County. This committee is also compiling a list of houses in Albemarle County which are deserving of protection and are historic landmarks in their own right. We have already contacted the Virginia Historic Landmarks Commission and the Virginia Department of Intergovernmental Affairs regarding this and are studying ordinances from other jurisdictions. The members of the committee realize that anything which may restrict a property owner's rights concerning his property must~ be approached on a voluntary basis. Therefore, it is our intention to contact these property owners directly to see if there is public support for such an ordinance. The present membership of this committee is representative of every magisterial district of Albemarle County and also representative of the leadership of various civic organizations in Albemarle County, i.e., The Albemarle County Historical Society, Charlottesville- Albemarle Civic League, and Piedmont Environmental Council. It is requested that the following persons be appointed to this committee, charged with developing recommendations on historic zoning to be presented to the Board. For members to be appointed to this committee the following names are submitted: Bernard P. Chamberlain Edward O. McCue, III Kingsley Hughes Ellen Craddock Tim Michel Virginia Moore Ellen V. Nash Laura W. Shingler Francis Duke Henry J. Browne Since I have been actively involved in the formation of this committee, I request that I be appointed to represent the Board of Supervisors on this committee." Mr. Fisher recommended the appointment of the Historic Zoning Committee, as a temporary committee, to make recommendations to the Board. Motion was then offered by Mrs. David to adopt the foregoing charge; appointing those listed above to the committee. Mr. Roudabush seconded the motion and same carried by the following recorded vote: AYES: NAYS: Mrs. David and Messrs. Dorrier, Fisher, Henley, Iachetta and Roudabush. None. Agenda Item No. 10. Gerald Hood-Water Conservation Measures. Mr. Gerald Hood, a citizen, presented as information several alternatives for conservati of water. The Board expressed their appreciation for the information. Agenda Item No. 8. Joint Security Board's Annual Report, Presentation of. Mr. Sam Pruett, Jail Administravor, presented to the Board a report on operation of the Jail which i's required annually by the City/County contracts which were signed October 26, 1977. The report is a brief summary of the operation of the Albemarle-Charlottesville Joint Security Complex during the fiscal year 1976-1977. Mr. Pruett then briefed the Board on information in the report; population of the jail, financing of the jail, inmate services and information on contract agreements with other jurisdictions. Mr. Fisher asked why prisoners are taken from Fairfax County, Madison County and other non-party jurisdictions, when the jail is overcrowded. Mr. Pruett said he is cooperating with the Department of Corrections~because of excessive overcrowdedness at other localities. The Jail would still be overcrowded even if he discontinued taking other prisoners. He said the only problem with ~the jail is segregation. State law mandates that felons, misdemeanors, old, young, first and second repeaters be separated. Discussion then followed on County population increasing in the future and the fact that the complex will not be able to accommodate such increase. If facilities could be provided for drunks who are habitual offenders, Mr. Pruett felt it would reduce some space problems. Mr. Fisher said a proposal for expanding the jail has been offered by Mr. Richard Kania of the Thomas Jefferson Planning District Commission. The proposal is for a buy-in provision for two or three rural counties desperate for space. Mr. Fisher said the Planning District Commission referred this proposal to the Jail Board for consideration and recommendations. He felt Mr. Pruett and the Jail Board should consider this proposal with population proje in mind. This proposal could benefit the County in the long range at possibly no cost. Not Docketed. Mr. Paul Stacy who appeared earlier in the meeting requesting abandonment of a road in Howardsville returned to the meeting with the requested plats and plans. Mr. St. John reviewed the plans and said the Board could order the advertisement. Mr. Dorrier then offered motion ~o advertise intent to abandon the road. Dr. Iachetta seconded the motion and same carried by the following recorded vote: AYES: NAYS: Mrs. David and Messrs. Dorrier, Fisher, Henley, Iachetta and Roudabush. None. Agenda Item No. 12a. Appointment: Parks Committee. Mr. Henley offered motion to appoint Dr. Emery Taylor to replace Mr. Don Sibold on the ~~^~ n~ m~:**~ ~s~s ~ mn~qn~ ~na ~m~ n~q~d 5v th~ follow~n~ recorded November 9, 1977 (Regular-Day Meeting) AYES: NAYS: Mrs. David and Messrs. Dorrier, Fisher, Henley, Iachetta and Roudabush. None. Agenda Item No. 12b. Appointments. Mr. Fisher noted that Mr. Charles Vest and Dr. Vivian Gordon who were appointed to the Committee to draft a grant request to the Economic Development Administration (as described in November 2, 1977) have indicated their willingness to serve. Agenda Item No. 12c. Appointment: Housing Coordinator. Agenda Item No. 12d. Appointment: Parks and Recreation Director. these two items be discussed in executive session. Mr. Agnor requested Agenda Item No. !3a. Appropriation: Chamber of Commerce Brochure. Mr. Agnor said communication was received requesting this be deferred until the Tourism Committee has an opportunity to consider the request and make recommendations. Agenda Item No. 13b. School. Appropriation: Driver Training Range at Western Albemarle High Mr. Ray Jones said Mr. Clarence S. McC!ure, Superintendent of Schools, has been notified that the grant requested of the Highway Safety Commission for $15,000.00 for the Western Albemarle High School driver training range has been approved. Mr. Jones requested an appropriation of $15,000 from the General Fund for equipment and fencing for the facility at Western Albemarle High School. Motion was then offered by Dr. Iachetta to adopt the following resolution: BE IT RESOLVED by the Board of Supervisors of Albemarle County, Virginia, that $15,000.00 be, and the same hereby is, appropriated from the General Fund and coded to 18C.2 for the driver training range at Western Albemarle High School. Mr. Henley seconded the motion and same carried by the following recorded vote: AYES: NAYS: Mrs. David and Messrs. Dorrier, Fisher, Henley, Iachetta and Roudabush. None. Agenda Item No. i3c. Appropriation: Sheriff's Department. Mr. Jones said an appropriation in the amount of $1,400.00 is needed for radar equipment which was recently approved under a grant through the State Department of Corrections. Also, an appropriation in the amount of $405.00 is needed to make available money recovered under an insurance claim. He noted the check for the insurance claim has been received and the grant should be received this month. Motion was then offered by Dr. Iachetta to adopt the following resolution: BE IT RESOLVED by the Board of Supervisors of Albemarle County, Virginia, that $1,805,000 be, and the same hereby is appropriated from the General Fund and coded as follows: $1,400.00 to 6A-420B for radar equipment and $405.00 to 6A-215.34 for auto maintenance. Mr. Roudabush seconded the motion and same carried by the following recorded vote: AYES: NAYS: Mrs. David and Messrs. Dorrier, Fisher, Henley, Iachetta and Roudabush. None. Agenda Item No. !3d. Appropriation: Winter Recreation Program. Mr. Agnor noted receipt of memorandum from Mr. Clarence McClure dated September 22, 1977: "At its September 19 work session, the Albemarle County School Board asked me to inform you that it is perfectly willing to provide the facilities and handle the personnel responsibilities for a winter recreation program. This program was called the open gym activity program and was included in the school budget prior to the 1976-77 school year. When the Board deleted the funds from its budget for this program because of educational priorities that took precedence, at least one member of the Board of Supervisors interpreted that move to'mean that the School Board did not support the open gym activity program'. This is not the case, and the School Board would like to clarify its position on the matter. Attached is the schedule of times when the gyms were opened for community use. The cost of this program in terms of personnel is approximately $5,000. If the Board of Supervisors is willing to pay the cost of personnel, the School Board is willing to absorb the cost of elec~tricity and fuel and to handle the employment and placement of personnel to supervise the program. I would appreciate your bringing this proposal to the attention of the Board of Supervisors and responding to me as soon as you can. The program normally starts around the first of December and runs into the month of March in order to provide this service during the coldest part of the year." Mr. Agnor said he had omitted this funding from the Recreation budget because he did not intend to launch the program this year. He has referred the memo to the Parks Committee November 9, 1977 (Regular-Day ~Meeting) Dorrier requested some adult hours be considered for the Scottsville area. Motion was then offered by Dr. Iachetta to adopt the following resolution and request that the School Board consider some adult hours for use of the facilities in the Scottsville area: vote: BE IT RESOLVED by the Board of Supervisors of Albemarle County, Virginia, that $5,000.00 be, and the same hereby is, appropriated from the General Fund and coded to 10L.1 for winter recreation programs. Mr. Dorrier seconded the foregoing motion and same carried by the following recorded AYES: NAYS: Mrs. David and Messrs. Dorrier, Fisher, Henley, Iachetta and Roudabush. None. Agenda Item No. 13e. Appropriation: Board of Supervisors, Professional Services. Mr. Jones said an appropriation is needed to complete the recent court case of United Land Corporation versus Clarke and St. John; payment of these legal fees was authorized by the Board in February 1976. Motion was then offered by Mrs. David to adopt the following resolution: BE IT RESOLVED by the Board of Supervisors of Albemarle County, Virginia, that $1,430.10 be, and the same hereby is, appropriated from the General Fund and coded to lA-103 for legal and professional services. Dr. Iachetta seconded the motion and same carried by the following recorded vote: AYES: NAYS: Mrs. David and Messrs. Dorrier, Fisher, Henley, Iachetta and Roudabush. None. Agenda Item No. 13f. Appropriation: Elderly Housing Project. Mr. Jones said the County has received a letter of credit from HUD in the amount of $288,280 for the Crozet Elderly Housing Project. The money has been deposited directly to an accounv established at the United Virginia Bank. He felt an enterprise self-sustaining accounting-syStem with separate bookkeeping and bank account should be created in order to keep these transactions separate from County operations. Therefore, he requested an appropria' in the amount of $288,280 for the Crozet Elderly Housing Project. Dr. Iachetta then offered motion to adopt the following resolution: BE IT RESOLVED by the Board of Supervisors of Albemarle County, Virginia, that $288,280 be, and the same hereby is, appropriated from the proceeds of the HUD grant and coded to 68.1, Crozet Elderly Housing Project, to the following line items: 103 Recordation Fees $ 96 205 Construction Contracts - Center 97,000 205.1 Utilities - Water and Sewer 30,000 226 Engineering and Architect Fees 16,000 226.1 Site Preparation (Roads, Grading) 40,280 299 Miscellaneous 19,904 600 Land Acquisition 85,000 $288,280 Mrs. David seconded the foregoing motion and same carried by the following recorded vote: AYES: NAYS: Mrs. David and Messrs. Dorrier, Fisher, Henley, Iachetta and Roudabush. None. Agenda Item No. 19. Other Matters Not on the Agenda from the Board and Public. Mr. Dorrier noted a meeting with Mayor Nancy O'Brien and Mr. Francis Fife of the City on downzoning around the South Rivanna Reservoir. The City has indicated they are willing to incur half of the legal costs and he felt a joinB meeting is needed. Mr. Fisher suggested an executive session with the City on November 16 at 5:00 P.M. to discuss this. Mr. Fisher said the Charlottesville Housing Foundation and the Jordan Development Corporation has requested a meeting to discuss the Crozet Housing Project. He suggested November 16 at 3:30 P.M. in the Board Room. The Board concurred. Mr. Agnor requested authorization to accept the bid for the renovation of the tennis courts at Albemarle High School. Dr. Iachetta then offered motion to authorize the County Executive to accept the bids for the tennis courts at Albemarle High School; said bids to be coded to 19.10L in the amount of $25,000. Dr. Roudabush seconded the motion and same carried by the following recorded vote: AYES: NAYS: Mrs. David and Messrs. Dorrier, Fisher, Henley, Iachetta and Roudabush. None. Mr. Agnor reminded the Board of an invitation to visit the schools on November 16, 1977. in observation of American Education Week. At 4:21 P.M., Mr. Fisher requested an executive session tO discuss personnel and legal matters. Motion to this effect was offered by Dr. Iachetta, seconded by Mr. Roudabush and carried by the following recorded vote: AYES: NAYS: Mrs. David and Messrs. Dorrier, Fisher, Henley, Iachetta and Roudabush. None. Lon 457 November 9~ 1977 (RegUlar-Day Meeting) ~ At 7:10 P.M., the Board reconvened. Motion was offered by Dr. Iachetta to adjourn to November 16 at 3:30 P.M. in~ the Board Room. Mr. Roudabush seconded the motion and same carried by the following recorded vote: AYES: Mrs. David and Messrs. Dorrier, Fisher, Henley, Iachetta and Roudabush. NAYS: None. (.~C~A~RMAN An adjourned meeting of the Board of Supervisors of Albemarle County, Virginia, was held on November 16, 1977, beginning at 3:30 P.M. in the Board Room of the County Office Building, Charlottesville, Virginia; said meeting being adjourned from November 9, 1977. Present: Mrs. 0pal D. David and Messrs. Lindsay G. Dorrier, Jr., Gerald E. Fisher, J. T. Henley, Jr. and F. Anthony Iachetta. Absent: Mr. William S. Roudabush. Agenda Item No. 1. The meeting was called to order at 3:40 P.M. by the Chairman, Mr. Fisher. Agenda Item No. 2. Crozet Housing Project: Foundation and Jordan Development Corporation. Discussion with Charlottesville Housing Mr. Fisher said since the last meeting on this subject the HUD funding has been re- ceived and the County had purchased the property. He then noted that Mr. Agnor had invited the new Housing Coordinator, Mr. Russell B. Otis, to be present today to hear.the discussion. Mr. Fisher said a letter was received last week from Mr. Carl ~anFossen asking that ~he Board reconsider the location of the project. Mr. VanFossen suggested that the County sell the property and use those funds for purchase of another site. Mr. Fisher asked if the Board wanted to make a reconsideration at this time. It was the consensus of'the Board that they did not. Mrs. Karen Lilleleht presented the following memorandum. "T~: Albemarle County Board of Supervisors FROM: Jordan Development Corporation RE: Progress Report Update and Tentative Schedule for The Meadows August 1977 - November 1977 DATE:November 16, 1977 In early August, Jordan Development Corporation (JDC) was notified that the Richmond Farmers Home Administration (FmHA) would require an Environmental Impact Statement (EIS) before loan approval could be given for The Meadows housing complex near Crozet. The attorney for the Corporation communicated with the Administrator of FmHA in Washington indicating that this decision had not been reached in accordance with FmHA regulations and requesting that decision be set aside. Zn mid September the Washington FmHA office confirmed this position, and requested the applicant to provide an Environmental Impact Evaluation which would be used, along with other material, to reach a determination on requiring an EZS. On September 26 the regional Section 8 rental assistance contract authority was approved by Richmond DHUD, On October 18 the determination was made that an EIS would not be required and on October 19 the Corporation and HUD Ere notified that loan approval had been secured. The Charlottesville Housing Foundation purchased the site on Route 240 on October 28 and subsequently conveyed the title to the County of Albemarle on November 1, 1977. The County of Albemarle was notified on August 25 that CDBG funds had been approved for site acquisition, preparation and construction of a Senior Center. Administrative expenditures in connection with the project were authorized, but expenditure of the remainder was subject to F~HA loan approval. This limitation was removed on October 19. Questions were raised by the FmHA about the Albemarle Service Authority's policy of sewer tap reservations as the result of a hearing on a request for an injunction to prevent the County from purchasing the land. The request was denied and FmHA was fully informed of the reasons for the current ACSA policies. Documentation of this first-come first-serve policy, provided FmHA by JDC throughout the loan application process, was reaffirmed. A subsequent meeting between FmHA and JDC representatives confirmed loan approval on that basis. The Corporation met on November 2, and instructed the architect to proceed with additional architectural drawings required by FmHA. The Corporation further recommended a meeting with Albemarle County to request: 1.) Designation as the agent for the County in site preparations in accordance with a final site plan; and design and construction of the senior center, in order that both elements could be more efficiently coordinated with the residential components of The Meadows proposal;